2. Coordinating is best defined as the process of
interrelating the various parts of the work of an
agency so that it functions as a whole. It is a
process b y which cooperation, agreement and
understanding are secured to support a common
endeavor. It is also a process whereby a
supervisor/executive develops an orderly pattern
of group effort among his subordinates and
secures unity of action in the pursuit of the
common purpose. It therefore, calls for effective
leadership to assure coordination not only of the
job or function but also of the personnel’s efforts
Coordination takes place through communication
between and among people. Linking both
organization functions and the groups of people
3. HELLO
EVERYONE!
Types off coordination
According to Davis and Filley there are two basic types of
coordination used to link together the functions of the
organizations and the people.
Coordination of thought- This has to do with
relationship between mental activities. The
development of standards of thought and action is
important since it aids in common understanding of the
action to be taken. Common measures, terminology,
specification, or philosophy are all example of such
basic aids for coordination of thought. Unity of thought
is also a prerequisite for aq meeting of minds, hence, it
is important in developing and maintaining morale.
4. Coordination of action- This has to do primarily
with establishing harmonious relationship between
and among physical activities. The proper training
and sequence of physical activities are
reestablished.
5. Forms of Coordination
in General , there are two forms of Coordination:
Perpendicular or vertical coordination- This is
effected through the competent delegation of
responsibility and the corresponding authority for
the performance of every act from the largest to
smallest, The “scalar principle of the organization” -
which extends from the top to bottom with the
authority coming from the top as well as maintaining
responsibility for seeing that job is done after it has
been delegated- is an example where vertical
coordination is effected. Ideally, this should be a
two- way coordination, that is, not only from top to
bottom but also from bottom to top.
1.
6. 2. Horizontal coordination or cross coordination- This
refers to supervisors or executives on the same level
coordinating and relating their activities or functions among
themselves. This is necessary since the action within one’s
area of responsibility will effect the other parts of the
agency or vice versa.
7. WAYS FOR EFFECTIVE
COORDINATION
Basically, coordination or cross coordination in an agency can be achieved if there is a cooperative
environment. Cooperation is the key to effective coordination, Among the ways by which this can
be achieved are the following;
3. Effective
communication system
through the use of
a. committees
b. staff
meetings/conferences
c. group decision-
making
2. Periodic reports
1, Clear lines of authority and
responsibility
8. Criteria of Successful Coordination
Coordination is not an end by itself but should be a fool or a
means towards the achievement of the goal. The following
are the criteria for successful coordination:
It is not forced by autocratic direction direction but is
fostered by leaders who understand the value of
participative management.
1.
It is timely and extends in a balanced organization and
operates horizontally and vertically.
2.
Rensis Likert noted in his book on on “ The Human
Organization” that there are conditions which should
be met by ban Organization if it is to achieve a
satisfactory solution to coordination of functional
problems”
3.
9. a. It must provide high levels of cooperative behavior between
supervisors and subordinates and especially
b. It members should have confidence and trust among
themselves.
It must have the organizational structure and the interaction skill
required to solve differences and conflicts and to attain creative
solutions.
c. it must possess the capacity to exert influences and to create
motivations and coordination without traditional forms of line
authority.
d. Its decision- making processes and superior-subordinate
relationship must be such as to enable a person to perform his
job well and without hazard when he has two or more superior.
10. TEAMWORK
In administration , “leadership and supportive
teamwork can make a major difference in the
service offered. Skidmore says that “ staff workers
working cooperatively work together can bring
results that surpass in quantity and quality the
mere addition of the contribution of each. When
they do not work together the results may be
negative or diminished.
11. WARDIERE INC.
There are five major processes in teamwork, according to
Skidmore. They are the following:
1.Communication- Sharing of ideas and feelings and involves
listening as well as interacting and reflecting back ideas and
involve both verbal and non-verbal components.
2.Compromise - Due to individual differences, it is expected
that when two or more people communicate with each other,
the next process is either to accept the plans or work out a
compromise.
3.Cooperation - This is a process where two or more people
are working together and helping each other. It involves doing
one’s own work efficiently and effectively and making
successful contribution to the agency as a whole,
Commitment of time and energy is involved in cooperation.
Competition among the staff members is the enemy of
teamwork.
12. 4. Coordination- This requires the involvement of all staff members.
Here the strands of an agency are intertwined in organization and
practice so that the agency’s strengts come to the fore and friction
and difficulties are minimized”.
5. Consummation- The activities and projects started with others
must be completed. A major part of the teamwork process is
bringing service or activities to conclusion.
Coordination, according to Skidmore, “means that the strands of an
agency are intertwined in organization and practice so that the
agency’s strengths come to the fore and friction and difficulties are
minimized.
