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Dance Preservation &
Digitization Project:
Building a VHS digitizing
station
Bay Area Video Coalition &
Dance Heritage Coalition
Dance Preservation & Digitization Project

- 3 regional hubs (SF, NYC, DC)
- Formats
- Workflow
- Archive or Dance company  Hub  Repository

- Case study: design and build of VHS station
in Washington, DC.
Brief overview of digitization/
storage workflow
DPDP Digitizing Station in DC
Roles in project
o Project manager: basic overview design,
described needs, purchased and worked
with local engineer to refurbish deck;
mediation between admin and tech. In this
case, chose deck model and brand, TBC.
o Video engineer: installation, training on
monitor calibration and waveform &
vectorscope, signal path documentation.
o Systems administrator, installing server
software, advising on workstation workflow.
o Leadership, articulating vision, fundraising.
Preparation

•
•

Resources at BAVC, history of digitization /
preferred equipment already; knew what we
needed.
How did the station hardware fit into our digital
preservation workflow?
o Technicians creating SIPs acting as
“producers” in the OAIS framework
o Filesystem consistency
o Capture card and delivery format(s)
Station design
• Finding decks for purchase: eBay, some engineers
o Professional: Sony SVO-5800; Panasonic AG-DS555P; JVCBRS711U
o Consumer: Panasonic PV-V4021; Toshiba M785; Panasonic
AG-2530P Mitsubishi-HSU500

•
•

What are important components when looking for a deck?
o BNC versus RCA
o S-Video vs. Component vs. Composite
o Balanced audio
“Know what you don’t know”
This perspective..

Informs this decision

• Formats in the collection; the most
need based on selection policies/
collection assessment

• Playback deck choice: which format?

• Large number of EP or LP recordings

• Playback deck, consumer,
professional or both?

• Need for uncompressed or specific
target file format

• Choice of capture card.

• Need for multiple playback decks

• Consider purchasing a rack; video
switcher or patch bay

• Need to output multiple formats at once • Talk with engineer about video
(versus transcoding post-digitization)
processor

• Need for adjustment of luminance and
chrominance (highly recommended)

• Purchase and training on waveform &
vectorscope, and time base corrector.
Working with engineers as an archivist
What should you ask of your engineer?

•
•
•

Deck refurbishment or purchase
Recommendations
o

Recommended workflow, inspection practices.

Training
o
o

Waveform & vectorscope
CRT monitor calibration
Training

•
•
•
•
•
•
•
•

Detailed guidelines & equipment manuals
In-person review and test tape(s)
Waveform & vectorscope: a large focus
Cleaning and deck maintenance
o

When to outsource / when to clean in-house

Looking for artifacts
Metadata
QCTools project; intention to make workflow
and metadata open-source & easier
A/V Artifact Atlas:
http://preservation.bavc.org/artifactatlas/index.php/A/V_
Artifact_Atlas
Example budget
Example signal path
Handout contents

- List of video engineers, largely sourced from
Tim Vitale’s AIC list and BAVC, sample
budget, sample wiring diagram, example
decks BAVC has used or does use.

- Keep analog video engineers in business
- DIY digitization is possible, if not preferred,
especially for VHS format.
Thank you!
laurens@bavc.org
@laurensx
@bavcpreserve
www.bavc.org/preservation
Bay Area Video Coalition &
Dance Heritage Coalition

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What is an RPA CoE? Session 1 – CoE Vision
 

L sorensen vhsaction_panel

  • 1. Dance Preservation & Digitization Project: Building a VHS digitizing station Bay Area Video Coalition & Dance Heritage Coalition
  • 2. Dance Preservation & Digitization Project - 3 regional hubs (SF, NYC, DC) - Formats - Workflow - Archive or Dance company  Hub  Repository - Case study: design and build of VHS station in Washington, DC.
  • 3. Brief overview of digitization/ storage workflow
  • 4. DPDP Digitizing Station in DC Roles in project o Project manager: basic overview design, described needs, purchased and worked with local engineer to refurbish deck; mediation between admin and tech. In this case, chose deck model and brand, TBC. o Video engineer: installation, training on monitor calibration and waveform & vectorscope, signal path documentation. o Systems administrator, installing server software, advising on workstation workflow. o Leadership, articulating vision, fundraising.
  • 5. Preparation • • Resources at BAVC, history of digitization / preferred equipment already; knew what we needed. How did the station hardware fit into our digital preservation workflow? o Technicians creating SIPs acting as “producers” in the OAIS framework o Filesystem consistency o Capture card and delivery format(s)
  • 6. Station design • Finding decks for purchase: eBay, some engineers o Professional: Sony SVO-5800; Panasonic AG-DS555P; JVCBRS711U o Consumer: Panasonic PV-V4021; Toshiba M785; Panasonic AG-2530P Mitsubishi-HSU500 • • What are important components when looking for a deck? o BNC versus RCA o S-Video vs. Component vs. Composite o Balanced audio “Know what you don’t know”
  • 7. This perspective.. Informs this decision • Formats in the collection; the most need based on selection policies/ collection assessment • Playback deck choice: which format? • Large number of EP or LP recordings • Playback deck, consumer, professional or both? • Need for uncompressed or specific target file format • Choice of capture card. • Need for multiple playback decks • Consider purchasing a rack; video switcher or patch bay • Need to output multiple formats at once • Talk with engineer about video (versus transcoding post-digitization) processor • Need for adjustment of luminance and chrominance (highly recommended) • Purchase and training on waveform & vectorscope, and time base corrector.
  • 8. Working with engineers as an archivist What should you ask of your engineer? • • • Deck refurbishment or purchase Recommendations o Recommended workflow, inspection practices. Training o o Waveform & vectorscope CRT monitor calibration
  • 9. Training • • • • • • • • Detailed guidelines & equipment manuals In-person review and test tape(s) Waveform & vectorscope: a large focus Cleaning and deck maintenance o When to outsource / when to clean in-house Looking for artifacts Metadata QCTools project; intention to make workflow and metadata open-source & easier A/V Artifact Atlas: http://preservation.bavc.org/artifactatlas/index.php/A/V_ Artifact_Atlas
  • 12.
  • 13. Handout contents - List of video engineers, largely sourced from Tim Vitale’s AIC list and BAVC, sample budget, sample wiring diagram, example decks BAVC has used or does use. - Keep analog video engineers in business - DIY digitization is possible, if not preferred, especially for VHS format.