Kommbox is a centralized information storage solution designed to enhance communication and task management among teams by organizing discussions and tasks related to specific contexts. It allows users to access consistent information, track tasks and discussions, and visualize the mood of conversations, helping identify unresolved issues. The platform also features email integration for updates and analytics to provide insights into user and task performance.

1. © Acism Software Pvt Ltd, Pune, India
Keep Project information in one place
and
Regain 1 hr / employee / day!

2. © Acism Software Pvt Ltd, Pune, India
Premise
● Information is power.
– Less in documents. More in conversations.
● Keeping everyone concerned on the same page matters.
● Work changes hands over time.
– Continuity needs to be maintained.
● Task related conversations temporal in nature
– Important when current. Take up space when old.
– Contain useful data on performance.
● Analytics / intelligence / visualization aid in “read less, know more”.

3. © Acism Software Pvt Ltd, Pune, India
What is Kommbox
Messages from various context land in your mailbox.

4. © Acism Software Pvt Ltd, Pune, India
What is Kommbox
The same is also true about your coworkers, partners and customers.

5. © Acism Software Pvt Ltd, Pune, India
What is Kommbox
Kommbox = Common box. Common storage for a context.
Web
browser
Users have access to a kommbox
based on their assignments
... anytime, anywhere.
Kommboxes

6. © Acism Software Pvt Ltd, Pune, India
Benefits
● All users access exactly the same information
=> “Do I have that email?” confusion eliminated
● User accesses are managed centrally
=> No accidental slips to users who have left
● Information stays in one place
=> New users get the entire information as soon as they
are assigned, no need to forward tonnes of emails

7. © Acism Software Pvt Ltd, Pune, India
Kommbox = Organized Storage
A kommbox is an organized store of information.
A kommbox contains discussions and tasks.
● Discussion: Set of messages pertaining to a single topic, arranged chronologically.
(Conversation)
● Task: Action assigned to one or more persons with a specified due date. Tasks may be
recurring, and can be organized under summary tasks.
Being organized, the complete context of information is available.
Further, each Discussion, Task or Message has a globally unique URL.

8. © Acism Software Pvt Ltd, Pune, India
Message Mood Visualization
● User adding a message sets a message mood
– Green: All is well, the default
– Red: I am upset – indicator of an issue
– Yellow: Potential issue, something between green and red
● The Message mood is rolled up to the Discussion level
– Discussion inherits the mood of the latest message within it, indicating the latest mood of the
discussion.
● The discussion moods are reported at kommbox level in “My Kommboxes” screen.
– Thus, if a kommbox has red discussions, then it indicates an unresolved issue.

9. © Acism Software Pvt Ltd, Pune, India
My Kommboxes
● View of all kommboxes
assigned to a user.
● Each kommbox view contains
– How many users are assigned
– How many tasks are open
(priority wise)
– Number of discussions (mood
colorwise)

10. © Acism Software Pvt Ltd, Pune, India
Dashboard
● Vital information
that is relevant
to the user in
top boxes.
● Updates
customized to a
user follow.

11. © Acism Software Pvt Ltd, Pune, India
Task
● Anyone on the kommbox can edit a field (for
example, due date). However, the changes
done are logged on the task page.
● Automatic issue indicators fire to alert on:
– Tasks getting delayed
– Tasks taking too much effort
– Tasks already delayed
● The issue indicators are also highlighted in
My Tasks page.

12. © Acism Software Pvt Ltd, Pune, India
My Tasks

13. © Acism Software Pvt Ltd, Pune, India
Communication Report
● All happenings
customized for a
user in specified
time period
● Also sent as email
alert (daily /
weekly)

14. © Acism Software Pvt Ltd, Pune, India
Analytics
● Analytics on information
– Account-wise
– User-wise
– Kommbox-wise
● Analytics makes available
some key statistics about
the business and people
which are hitherto hidden.

15. © Acism Software Pvt Ltd, Pune, India
Email Integration
● Kommbox supports two way email integration
– Kommbox -> User
● Task alerts
● Daily / Weekly reports
● Instant updates
● User management (such as password reset)
– User -> Kommbox
● Task updates / discussion updates through email
● In addition, there is an experimental mail-linked-kommbox feature
– Configure kommbox to take arbitrary email
– Apply filters and take it to a kommbox
● The user can control over how much email they receive from kommbox
– Reports and updates may be turned on or off by the user

16. © Acism Software Pvt Ltd, Pune, India
Testimonial
From Nikhil Arni, AVP Programs and PMO, PMI Pune Deccan India Chapter

17. © Acism Software Pvt Ltd, Pune, India
Connect
Acism Software Private Limited, India
Web: http://kommbox.com
Email: sales@kommbox.com
Twitter: @kommbox
Facebook: Kommbox
Google+: +Kommbox