Your team may be at legal risk and not know it. Fonts are purchased and controlled by end user license agreements. Do you know what all of your licenses allow you to do? Track your licenses and distribute your fonts using server-based font management

1. Keep the Lawyers
at bay with
Server-based
Font Management
Presented Jim Kidwell
by

2. Who am I?
• Extensis Product Marketing Manager
• With Extensis for the past 8 years
• Writer, Speaker, Font Fanatic

3. Agenda
• Why server-based font management?
• Why font compliance?
• Assessing your needs
• Defining your workflow
• Locating resources
• Implementing a solution
• Define ongoing assessment
• Q&A

4. Why Server-based
Font Management?

5. Checklist
√ Do you have multiple users that work together
on projects?
√ Does your team struggle to keep font libraries in sync?
√ Are you „less than confident‟ that your font library is
properly licensed?
√ Do you get helpdesk calls related to font issues?
√ Does your business lose money if the wrong font is used
in production?
√ Are you accountable to a client if the wrong or
improperly licensed font is used?

6. Benefits of server-based
Font Management
• Font synchronization
• Reliable storage and distribution
• Font compliance management

7. Why Font Compliance?

8. Rick Santorum
US Presidential candidate‟s
design agency, Raise Digital
sued by Typotheque
“…seeking at least
$2 million in
…“unauthorized
damages…”
derivative
version”…

9. NBC Universal‟s
Wizarding World of Harry Potter
Sued by P22 Type Foundry
“P22 seeks actual or statutory
damages of at least $1.5 million
as well as the destruction of all
merchandise created with the
Cezanne software.”

10. Hadopi
French anti-piracy
group embarrassed

11. NBC
• Sued by Font Bureau in
2009 for $2 million
• Sued by House Industries
in July 2012 for $3.5
million
“…fonts may be protected
by copyright so long as the
font qualifies as computer
software or a program…”

12. Red Hat
Sued by Monotype
Settled for $500K

13. Getting Started

14. Assess your needs
• Font users
• Hardware and software

15. Analyze how documents move
through your organization

16. Workgroups
• By need – editorial,
production, design,
administration
• By publication
• By client
• Special users will
become apparent
by workgroup type

17. Locate font resources
• Original source is best
• Collect from user machines/servers
• FontDoctor to collect
• Font Management Best Practices Guides
www.extensis.com/fmbpg

18. Begin license
assessment process
• Original EULA with purchase
• Purchase Orders
• Fonts that are licensed with
other products
• Operating System
• Design Software
• Don‟t Stress!
This can be an ongoing process

19. Font acquisition process
• Trial purchases
• Preview-only workgroups
• IT acquisition

20. Implementation
• Setup hardware
• Install server
• Add fonts, setup workgroups
• Connect to Active Directory/Open Directory
and add users
• Configure automatic backups
• Rollout client software
• TRAIN your users

21. Periodic inspection
• What to track?
• Set a schedule
• Run reports to ensure
compliance

22. Resources + Q & A
• Font Management Best Practices Guides
http://www.extensis.com/fmbpg
• Server-based Font Management
• Font Management in Mac OS X
• Universal Type Server
http://typeserver.com