The European Commission has been switching to e-Procurement since 2007. The presentation discusses the e-PRIOR solution, which provides an e-Procurement platform for the European Commission. e-PRIOR allows for electronic ordering, invoicing, catalogues and more. It provides benefits like faster processing, increased transparency, and significant cost reductions compared to paper processes. The e-PRIOR solution is fully operational and ready for other public administrations to implement.

1. the European e-Procurement platform Value Proposition

2. Myth-Buster The European Commission is switching to e-Procurement since 2007

3. This presentation will focus on Post-Award European Commission Supplier Approve Invoice Select Good or Service Check availability and Price Confirm Delivery Pre-Award Post-Award Catalogue Framework Contract Invoice ** in development Process Order Billing Order Good or Service Produce Quotation/ Offer/ Bid Request Provide Catalogue Catalogue Notification Submission Awarding Request Framework Contract Order Receipt ** Invoice

4. Agenda Context e-PRIOR Solution Benefits: e.g. e-Invoicing Conclusion

5. Agenda Context e-PRIOR Solution Benefits: e.g. e-Invoicing Conclusion

6. Project timeline Q4 2009 Q1 2010 Q2 2010 Q3 2010 Q4 2010 2011 … e-INVOICING e-REQUEST e-ORDERING e-CATALOGUE e-FULFILLMENT (delivery note & goods receipt) e-SOURCING (requests & quotations for goods)

7. European Wide Initiatives for e-Procurement European Standards and cross-border e-Procurement network e-Procurement solution For Public Administrations Supporting Programs: Projects:

8. Agenda Context e-PRIOR Solution Benefits: e.g. e-Invoicing Conclusion

9. e-Procurement Solution

10. First e-Invoice received through PEPPOL

11. In Production In Pre-production Suppliers connected to In Process and more …

12. Customers: DGs and Agencies In production Ongoing Interested … DG Employment, Social Affairs and Inclusion CDT DG Translation DG Education And Culture Joint Research Centre DG Economic and Financial Affairs

13. is freely available in Open Source http://www.osor.eu/projects/openeprior

14. Agenda Context e-PRIOR Solution Benefits: e.g. e-Invoicing Conclusion

15. What is the added value for EC/Agency? No data encoding and no scanning of attachments Better data quality Faster time line No lost invoices Faster registration Transparency for the suppliers “ Paperless e-Commission”

16. Research shows that e-Invoicing generates significant cost reductions - receiver The receiver of the invoice may reduce the cost of invoice handling, per transaction, by more than 60% Billentis 2009 = 17,6€ paper = 6,7€ e-Invoice + 0,7€ Processing

17. Research shows that e-Invoicing generates significant cost reductions - sender = 11,1€ paper The issuer of the Invoice (e.g. Suppliers) may reduce the cost of invoicing, per transaction, by more than 50% Billentis 2009 = 4,2€ e-Invoice + 0,5€ Processing

18. Conclusion e-PRIOR is worth 3+ years of analysis, development and testing Fully operational Ready to be implemented in any Public Administration Direct connection with PEPPOL Start by sharing your challenge with us Explore what is already available Exploit what is interesting for you

19. To know more – ask us Any enquiries can be sent to e-PRIOR’s functional mailbox: [email_address] Technical Specifications of e-PRIOR are available on: http://circa.europa.eu/ e-PRIOR case: http:// www.epractice.eu/cases/ePRIOR OSOR artefacts: http://www.osor.eu/projects/openeprior

20. Thank you for your attention