1) The EC has developed an open-source e-procurement platform called Open e-PRIOR to help public administrations digitize procurement. 2) Open e-PRIOR enables end-to-end digital procurement processes from requests for quotes to ordering to invoicing. It is interoperable with PEPPOL and has been adopted by several countries. 3) The EC provides assistance to member states and agencies to implement Open e-PRIOR for free. Documentation and support is available online.

1. The EC e-Procurement platform
EXPP Summit
Mr. Angelo TOSETTI
27/09/2011
Head of Unit Information systems for Policy support, Grant
Management and e-Procurement,
DG for Informatics, European Commission, Belgium

2. Introduction
Data exchange is going digital

3. e-Procurement
Digital Agenda for Europe
ICT-enabled benefits for EU society
Action 88: Create and implement an ambitious eCommission 2011-2015 action plan.
Lead by example on open and transparent eGovernment by creating in 2010 and
implementing an ambitious eCommission 2011-2015 action plan, including full
electronic procurement.
Granada Ministerial Declaration on the European Digital
Agenda
Digital Single Market
Stimulate cross-border e-commerce by the promotion, and government adoption, of
interoperable e-procurement, e-invoicing and e-payment systems based
on open and flexible technologies.
Embed innovation and cost effectiveness into eGovernment through the systematic
promotion of open standards and interoperable systems, development
of EU wide e-authentication schemes and proactive development of e-
invoicing, e-procurement (and pre-commercial procurement …)

4. European Wide Initiatives for e-Procurement
Supporting
Programs:
n
rds lu tio
da o
Projects: tan der rk nts
ea
n S -bor two
reme
r op ross nt ne o cu
Eu nd c m e
e -Pr
a
cu re
e-Pr o

5. The e-Procurement solution
for European Commission, Open-source version of e-PRIOR*
Agencies and Institutions for Public Administrations in the
Member States
* Provides the same functionality as e-PRIOR

6. the e-Procurement solution
• Operational e-Procurement solution that can be used by
buyers to connect to its suppliers through web-service
interfaces
Buyer

7. the e-Procurement solution
• Electronic Business Documents as specified by the
CEN’s WS/BII
European Committee for Standardization
Comité Européen de Normalisation

8. the e-Procurement solution
• e-PRIOR enables the communication between the Public
Administration and Suppliers of any size
Through web applications
for SMEs and individuals
CUSTOMER WEB
PORTAL
SUPPLIER WEB
PORTAL
SOA
platform
Through a machine-to-
machine communication
Supplier systems for bigger companies Public Administration
systems
Back Office
Back Office

9. the e-Procurement solution
• Direct connection with PEPPOL

10. Achievements
e-Invoicing via web-services in production since 2009
e-Request, e-Catalogue and e-Ordering in production since 2010
Adapted for SMEs and individuals (e-Invoicing and e-Ordering
Supplier Portal)
First e-invoice received through PEPPOL

11. How are we onboarding Suppliers?
Mandatory e-Procurement provisions in
each new call for tenders
Interchange Agreement formalised via
an amendment to an existing contract
Conformance testing procedure before
Production

12. Users
~ 30 suppliers connected to e-PRIOR by the end of 2011
and more …
4 service providers currently interfacing with e-PRIOR
Other Agencies and DGs of the EC are adopting e-PRIOR
DG Employment, Social DG Translation DG Enterprise and
Affairs and Inclusion Industry
CDT
DG Education And Culture
and others …

13. Helping European Public
Administrations
to take the leap towards e-procurement

14. Helping European Public Administrations
as e-Procurement infrastructure
Supplier Portal to connect SME
and individuals
as Advanced PEPPOL Access Point
+ Support for Public Administrations in implementing
Open e-PRIOR
+ Future evolution of the product

15. How we are reaching out to Member States?
STAKEHOLDERS
EU Programmes
CIO Group
Coordination Group
Conferences
DG INFSO
Workshops Beneficiaries
CHANNELS
CHANNELS
Meetings European Commission
DG MARKT
Web (e.g. DG REGIO
Social Media, Other Policy DGs
Europa, …)
Market players
Service providers
System integrators
Universities
Open-source development
collaboration

16. Achievements
Interoperability with PEPPOL
Deployed in Greece & Portugal
Almost 1000 downloads on OSOR.eu
Other Member States interested to
implement Open e-PRIOR :
• Norway
• Croatia
• Italy
http://www.osor.eu/projects/openeprior
• ...

17. Project timeline
… …
Q4 2009 Q3 2010 Q4 2010 Q3 2011 2011…
e-REQUEST
e-INVOICING e-SOURCING
(for services)
« Self Service » (requests &
e-INVOICING quotations for
(via Supplier Portal) goods)
e-CATALOGUE e-FULFILMENT
e-ORDERING (delivery note &
goods receipt)

18. What’s next?
Pre-Awarding Framework
Contract
Notification Submission Awarding
• Feasibility study will focus on e-Submission and e-Awarding
• Making the full procurement cycle digital, bridging the gap
between Ted and e-PRIOR post-award
• Feasibility study in 2011
• Development in 2012 - 2013

19. • Is a free-to-use open- • Assistance is provided
source platform to Member States,
Agencies and
Institutions
• Worth 3+ years of • Fully operational
analysis, development
and testing
• Ready to be • Direct connection with
implemented in any PEPPOL
Public Administration

20. Where to start?
• Open e-PRIOR’s source code and
documentation are freely available on:
http://www.osor.eu/projects/openeprior/
including a guide on how to get Open e-
PRIOR running
• A dedicated support team is helping Public
Administrations to install Open e-PRIOR
In the forum on OSOR.eu:
http://forge.osor.eu/forum/?group_id=188
Via email:
DIGIT-EPRIOR-SUPPORT@ec.europa.eu

21. Why is e-Procurement
important?
Increased efficiency 79 %
Cost reduction 74 %
Faster payment 42 %
Less disputes 29 %
… Study on the Invoicing Directive (2001/115/EC) in 2009
GO DIGITAL