This document provides information and formatting guidelines for writing a job application letter. It explains that a job application letter is sent with a resume to apply for a job. The purpose is to explain why the applicant is qualified and should be considered for an interview. The document then outlines the standard format for a job application letter, including sections for applicant contact information, date, employer contact information, salutation, subject line, first paragraph, middle paragraph(s), final paragraph, complimentary close, and applicant signature. Guidelines are provided for the content of each section.

1. ULAB 2032
ENGLISH FOR PROFESSIONAL COMMUNICATION
 COURSE : DIPLOMA IN CIVIL ENGINEERING
 SECTION : 02-DDPA (37)
 LECTURER : MRS. HANIZAH BINTI ISHAK
 DATE : 2nd DECEMBER 2014

2. WHAT IS
JOB APPLICATION LETTER??
 Job application letter is send / uploaded together
with your resume when your apply a job.
 The purpose of job application letter :
• As an explanation to your employers why you are
qualified for the position.
• Why you should be short-list for an interview.

3. EMPLOYER CONTACT INFORMATION
DATE
SALUTATION
SUBJECT LINE
FIRST PARAGRAPH
MIDDLE PARAGRAPH (S)
FINAL PARAGRAPH
APPLICANT CONTACT INFORMATION
COMPLIMENTARY CLOSE
F
O
R
M
A
T

4. FORMAT
o APPLICANT CONTACT INFORMATION:
• Name
• Postal Address
• Phone Number
• E-mail Address

5. FORMAT
o DATE
• at the left side
Cont.

6. FORMAT
o EMPLOYER CONTACT INFORMATION
• Name
• Title
• Company
• Postal Address
Cont.

7. FORMAT
o SALUTATION
• A salutation is a greeting used in a letter. The most
common form of salutation in a letter is Dear
followed by the recipient's given name or title.
Example
• Dear Dato’/ Mr./ Ms. First Name, Last Name,
( Dear Sir/ Madam if name is unknown )
Cont.

8. FORMAT
 SUBJECT LINE
- Subject Line of your letter is to let the
employer know what you are interested
to apply.
Example
- APPLICATION FOR THE POSITION OF
DRAUGHTMAN
Cont.

9. FIRST PARAGARAPH
1) Purpose of writing
2) The position you are applying for
3) Where you find the job listing
4) The name of a mutual contact
5) How you come to know of the vacancy

10. MIDDLE PARAGRAPH(S)
1) What you have to offer
2) How your qualifications match the job you
are applying for
3) Interpret your resume

11. FINAL PARAGRAPH
1) Conclude your application letter
2) Include information on how you will follow-up

12. COMPLIMENTARY CLOSE
EXAMPLE:
• Normally will be sign by the
applicant.
• Complimentary close must be
at the left side of the letter .

15. APPLICANT CONTACT
INFORMATION
DATE
EMPLOYER CONTACT INFORMATION
SUBJECT LINE
SALUTATION
FIRST PARAGRAPH

16. MIDDLE
PARAGRAPH
COMPLIMENTARY
CLOSE
FINAL
PARAGRAPH

17. THANK YOU