This document provides information and guidance on writing application letters. It defines two types of application letters - job applications and request applications. It explains that an application letter is like a personal sales letter that sells the applicant's qualifications to the potential employer. The document then lists and describes the typical parts of an application letter, which include the applicant's contact information, inside address of the recipient, subject of the request, salutation, body, complimentary close, signature, and any enclosures. Examples are given for each part. Sample application letters are also provided on requesting hostel accommodation, a bona fide certificate, and addressing a Wi-Fi connectivity issue on campus. Finally, assignments are given to write applications to the HOD

1. APPLICATION
WRITING
-Prof. Tripti Maurya
Assistant Professor
Mining Engineering Department
G.E.C., Bhuj
Induction Programme
2019-20
English Proficiency Module
G.E.C., Bhuj
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2. APPLICATION LETTER:
 Job Application:
A letter that you write to a company or organization
when you are applying for a job
 Request Application:
A request application is written to attract the
attention of the person towards your legitimate
demands.
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3. IMPORTANCE:
 The letter of application is like a personal sales
letter because of its task of selling the personality
and qualifications to the applicants future
employee.
 It also phrases a persons feelings for fulfillment of
his/her needs.
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4. PURPOSE:
 It is written to a person at higher authority for any of
the below purposes:
 For seeking their interest towards a particular problem
 For issuing some type of document
 For information purpose
 It is a form of documentation which can be used for
future references.
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5. PARTS OF AN APPLICATION:
______________
______________
______________
______________
______________
______________
______________
______________
______________,
__________________
___________________________________
___________________________________
___________________________________
__________________
______________
______________
(Name of the applicant)
______________
Applicant’s name and address
followed by date
Inside address
Subject
Salutation
Application body
Complimentary close
Signature of the applicant
followed by his/her name in
bracket
Enclosure
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6. 1. APPLICANT’S NAME AND ADDRESS
FOLLOWED BY DATE:
 Contains name, designation and address of the
applicant followed by date.
 Example:
Name of the applicant
Enrollment No.
First year student
Department
GEC., Bhuj
Date :
Ms. Tripti Maurya
090130122054
First year student
Mining Engineering
Department
GEC., Bhuj
20/07/2019
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7. 2. INSIDE ADDRESS:
 Contains the name of the person to whom the
application has to be given.
 Example:
To,
The Principal
GEC., Bhuj
To,
The HOD
Department
GEC., Bhuj
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8. 3. SUBJECT:
Contains the subject of the application.
Example:
 Application for college ID card
 Application for medical leave
 Application for hostel accommodation
facility
 Application for enrollment form
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9. 4. SALUTATION:
 An expression of greeting
 This comes immediately before the body of
the letter
 Example:
 Respected sir
 Respected ma’am
 Dear Sir
 Dear ma’am 9

10. 5. BODY OF THE LETTER:
It is the main application body of the
application where you convey the
message you want the reader to
understand.
Body must be short and to the point.
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11. 6. COMPLIMENTARY CLOSE:
 Serves to end the message just as goodbye
serves to end a conversation.
 Example:
 Yours’ faithfully
 Yours’ obediently
 Yours’ sincerely
 Very truly yours
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12. 7. SIGNATURE:
Contains the name and signature of
the applicant
Example:
signature of the applicant
(Name)
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13. 8. ENCLOSURE:
This is the part where you have to enlist
the supporting documents necessary
with the application.
Example:
 Photo ID proof
 Admission confirmation letter
 Fee receipt, etc…
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14. SAMPLE APPLICATION FOR HOSTEL
ACCOMMODATION
Applicant’s Name
Enrollment no.
Year
Department
College name
Date:
To,
The Hostel Rector
College Name
Subject: Application for hostel accommodation
Respected Sir/Ma’am,
I have joined this college in this academic year and I am writing this application to apply for hostel
accommodation facility available in our campus. Please consider my application and do the needful.
Thanking you,
Your’s obediently
___________
(Name)
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SAMPLE APPLICATION TO THE DEPARTMENT H.O.D
FOR ISSUING BONAFIDE CERTIFICATE
Applicant’s Name
Enrollment no.
Year
Department
College name
Date:________
To,
The HOD
Department
College Name
Subject: Application for issuing bonafide certificate to apply for passport
Respected Sir/Ma’am,
I am writing this application requesting you to issue my bonafide certificate for the purpose of passport
application. Please consider my application and provide the needful ASAP.
Thanking you,
Your’s obediently
___________
(Name)
Enclosure: Passport application

16. SAMPLE APPLICATION FOR WI-FI CONNECTIVITY
ISSUE
Applicant’s Name
Enrollment no.
Year
Department
College name
Date:
To,
The Principal
College Name
Subject: Application addressing the wi-fi connectivity issue in the campus.
Respected Sir/Ma’am,
I am writing this application to seek your attention towards the wi-fi connectivity issue in our college
campus. The wi-fi speed is not connecting to our phones , laptops and tabs due to which we are not able to surf the internet and
we are unable to complete our assignments on time. Eventually our academics is suffering.
Kindly consider my application and do the needful ASAP to rectify this problem.
Thanking you,
Your’s obediently
___________
(Name)
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17. ASSIGNMENT:
 Write an application to the department HOD to issue
I-Card.
 Write an application to the Hostel Rector regarding
any problem you are facing while staying in the
hostel.
 Write an application to the Principal seeking
permission to take part in a zonal games competition
of your choice.
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