Jira for Agile Project Management.pptx

Lal Bahadur Shastri Institute of Management, New Delhi
Jira for Agile Project Management
Guest Lecture by
Abhishek Prasoon
Chief Scrum Master, Coforge
03rd February 2024
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Abhishek Prasoon (MCA, PGDM)
• 19 years of experience in IT industry. Have been working with
companies like NIIT, HCL, Mastek and Coforge
• 25+ IT Industry Certifications
• Winner NEXT 100 and Innovative CIO Award
• Author: The Forefront Manager and The Infallible Weapons
• Published 120+ articles on Technology and Management
• YouTube Channel - Iron Triangle
• Trained 500+ Executives
• Orator on various platforms, avid traveler and Yoga enthusiast
LinkedIn - https://www.linkedin.com/in/abhishekprasoon/
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aprasoonin@yahoo.com | +91 9891819681

Workshop Agenda
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Duration – 90 min.
What is Jira? Fundamentals of Jira Jira Hands-on More about Jira
Why we need APMS? Prerequisite -Scrum Issue Tracking Atlassian Community
Features of good Agile PMS Correlation with Scrum Built in fields Jira Marketplace
Criteria of choosing good tool Core components of Jira JQL Jira on Mobile
Jira Market Share Jira Users and Permission Reports Jira Align
Core Competitors of Jira Jira Issue Hierarchy Dashboard Limitation of Jira
Comparison with Jira Jira Workflows Jira Certifications
Types of Jira Subscription Q&A

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What is Jira?
Jira is a proprietary product developed by Atlassian that allows
bug tracking, issue tracking and agile project management.
Jira Software is the #1 agile project management tool used by
teams to plan, track, release, and support great software with
confidence.
Trusted by more than 100,000 organizations, Jira Software
comes out-of-the-box with the features and best practices agile
teams need to develop and evolve their agile practices.
Jira is an Application Lifecycle Management (ALM) Tool

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ALM (Application Lifecycle Management) tools are software
that developers, analysts, and other stakeholders use for
application management. They provide a standardized
environment that everyone can use to communicate and
collaborate.
Why we required ALM
ALM covers the entire life of an application, from the initial
idea until the end of life. SDLC only covers the development of
an application. There's also testing in the SDLC.
What are ALM tools?

Why we required Project Management
Software ?
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What should be features of a good Agile project management software
Kanban boards Visually represent your workflow with cards moving through different stages like "To Do," "In
Progress," and "Done." Kanban boards offer a clear overview of progress and bottlenecks.
Sprint Backlogs Prioritize and manage user stories and tasks within each sprint cycle, ensuring focus and
delivering value iteratively.
Real-time updates Everyone in the team stays informed with instant changes and notifications, fostering
transparency and communication.
Centralized
communication
Built-in chat, commenting, and mentions keep discussions organized within the
platform, reducing email clutter.
Task tracking Assign tasks to specific team members and track their progress efficiently.
Sprint planning tools Facilitate collaborative sprint planning sessions with features like estimation, story mapping, and
burndown charts.
Iteration reports Generate reports on sprint performance, velocity, and key metrics to make informed decisions
and improve future iterations.
Customizable dashboards Create dashboards with relevant metrics and visualizations for quick insights into project health.
Integration with other
tools
Connect your project management software with other tools like code repositories, design
platforms, and communication channels for a seamless workflow.
Mobile accessibility Access project information and updates on the go with a user-friendly mobile app.
Intuitive interface A user-friendly interface is crucial for team adoption and efficient collaboration.
Minimal learning curve The software should be easy to learn and use, even for teams new to agile methodologies.
Scalability Choose a platform that can grow with your team and project needs

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Criteria for Choosing Agile Tools
With all the Agile tools on the market, it can be hard to choose. Ask these questions to decide what tool is best for you:
• What kind of projects does your team work on?
• What is the size of your team?
• What is your monthly budget for an Agile tool?
• What type of reporting and data do you need?
• What is your team’s experience with Agile project management?

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Competitors of Jira
Azure DevOps Board
Monday.com
Asana.com
Basecamp
Zoho.com
Nifty
ProofHub
ClickUp
ActiveCollab
Asana
Version One
Binfire
LeankitKanban
Trello
Version One
MeisterTask
Taiga
Notion
Hitask
Wrike

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Types of Jira Subscriptions
https://www.atlassian.com/software/jira/pricing

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Prerequisite - Keywords related to Scrum and Kanban used in Jira
Sprint Burndown chart Scrum Master Product Backlog Sprint Planning
Scrum Burnup chart Product Owner Sprint Backlog Daily Scrum
Epic CFD Scrum Team Increment Sprint Review
Story Velocity Kanban WIP Limit Sprint Retrospective
Story Point Cycle Time Lead Time Throughput Sprint Refinement

User Story
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Title: Product Search Enhancement
Story: As an online shopper, I want the product search functionality to provide real-time suggestions as I type in
the search bar. This will help me find products more quickly and accurately, improving my overall shopping
experience.
Acceptance Criteria:
1. When I start typing in the search bar, a dropdown list of relevant product suggestions should appear.
2. The suggestions should update dynamically as I continue typing or editing my search query.
3. Clicking on a suggestion should take me directly to the corresponding product page.
4. The search suggestions should be based on product names, descriptions, and categories.
5. The feature should be responsive and work smoothly on both desktop and mobile devices.
Definition of Done (DoD):
• Real-time search suggestions are implemented and tested.
• User interface updates are integrated.
• Suggestions are based on relevant product data.
• Cross-device compatibility and performance are validated.

Epic (Example - www.amazon.in)
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 Product Search
 Product Listing
 Product Details
 Shopping Cart
 Place Order
 Online Payment
 User Details
 Order History
 Return Request
 Feedback
 Suggestion Engine
 Create a Wishlist
 Your Accounts
 Your Orders
 Recommendations
 Prime Membership
 Language.
 Sell on Amazon
 Amazon Business
 Social Connect
 Digital Content
 Sign In
 Careers
 Help and Settings

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While conducting Sprint Planning Meeting
 Add more details with attachments.
 Add DoS and DoD
 Add Acceptance Criteria
 Add Estimated Story Point
 Add task and sub task and link it with the
Story.
 Assign a task to Users.
 Start the Sprint
While Conducting Daily Standup Meeting
 Login as a separate user to view assigned
items.
 Update work status
 Add comments (if required)
Conduct Demo
 Use Acceptance Criteria for reference.
 Update Product Backlog
Close the Sprint
Corelate with Scrum

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Below are the core Components of Jira
Issues The heart of Jira, issues are tasks, bugs, features, or any other work item needing to be tracked. They hold
information like descriptions, priorities, assignees, and progress status.
Projects Groups of related issues. Each project has its own settings, workflows, and dashboards for focused
organization.
Workflows Define the stages and transitions each issue goes through, from initial concept to completion. They ensure
progress follows a structured process.
Boards Visual representations of issues based on various criteria like status, assignee, or priority. Teams can track
progress and collaborate easily.
Reporting Tools for generating reports and charts on various aspects of projects, like team performance, issue trends,
and project health.
Versions Group issues related to specific release cycles or milestones. Allows teams to track progress towards specific
goals.
Custom Fields Extend Jira's functionality by adding specific information fields relevant to your projects, like environment or
customer names.
Integrations Jira connects with numerous external tools, like Slack, GitHub, and email, for smoother communication and
data exchange.
Add-ons Enhance Jira's capabilities with third-party extensions for things like time tracking, automation, and advanced
reporting.
Mobile App Take your Jira on the go with the mobile app, allowing you to update backlog, collaborate with colleagues, and
stay on top of projects remotely.

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Jira Users and Permissions
User User is any individual who can log into your Jira instance and counts towards your Jira license.
Group A group refers to a collection of users who share the same global permissions. Using groups is
an easy, convenient way of managing a collection of users when multiple users in your
organization need the same permissions or restrictions.
Permissions Permissions are settings that control what users can see and do within Jira Software.
There are three types of permissions in Jira applications:
 Global permissions are system wide and are granted to groups of users.
 Project permissions are created within permission schemes, which are then assigned to
specific projects.
 Issue permissions are created within permission schemes, which are then assigned to
specific projects.
Permission scheme A permission scheme refers to the varying combinations of permissions granted to groups,
project roles, and users on a per-project basis.
Project roles Project roles are a flexible way to associate users and/or groups with functions and projects.
They are similar in concept to groups, with the main difference being that group membership is
global whereas project role membership is project specific.
In Jira Software, there are 3 default project roles: Administrators, Developers, and Users.

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Some common built-in fields in Jira
1. Summary: A brief description of the issue.
2. Description: A more detailed explanation of the issue.
3. Reporter: The user who reported the issue.
4. Assignee: The user or team member responsible for working on the issue.
5. Priority: Indicates the importance or urgency of the issue (e.g., High, Medium, Low).
6. Status: Represents the current state of the issue (e.g., Open, In Progress, Resolved).
7. Resolution: Indicates the outcome of the issue (e.g., Fixed, Won't Fix, Duplicate).
8. Issue Type: Categorizes the issue (e.g., Bug, Task, Story).
9. Due Date: The date by which the issue should be resolved or completed.
10.Labels: Keywords or tags that can help categorize and search for issues.
11.Components: The part or module of the project to which the issue belongs.
12.Affects Version: The version of the software where the issue was first detected.
13.Fix Version: The version of the software in which the issue is resolved or will be resolved.
14.Original Estimate: The initial time estimate for completing the issue.
15.Time Tracking: Fields for tracking time spent, remaining time, and time logged.
16.Sprint: The sprint or iteration to which the issue belongs (for Agile projects).
17.Epic Link: Links an issue to an epic (for Agile projects).

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Some common built-in fields in Jira
18. Environment: Information about the environment in which the issue occurs.
19.Attachment: Allows users to attach files and documents to issues.
20.Watchers: Users who are monitoring or "watching" the issue for updates.
21.Comments: Allows users to add comments and discussions related to the issue.
22.Sub-tasks: Allows the issue to be broken down into smaller, manageable tasks (typically used for tasks
within a larger issue).
23.Linked Issues: Shows relationships between issues, such as "blocks," "is blocked by," "relates to," etc.
24.Story Points: Used in Agile projects to estimate the relative effort or size of a user story.
25.Sprint Custom Fields: Fields specific to Agile sprints, like "Sprint Start Date" and "Sprint End Date."
26.Worklog: Tracks time spent on an issue, including the work description and author.
27.Issue Security Level: Specifies who can view and edit the issue based on security levels set in Jira's security
schemes.
28.Custom Fields: Custom fields can be defined by administrators to capture project-specific data. The types of
custom fields can include text fields, dropdown lists, checkboxes, date pickers, etc.

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JQL – Jira Query Language
Sprint IN openSprints() AND Sprint NOT IN futureSprints() AND Sprint NOT IN closedSprints()
AND Assignee in ("Suman Chahar", "Ankit Sharma", Saiphali.Purwar, "Jaideep Singh", "Suryakant Sharma", "Bajrang
Kumar Kar")
AND status in ("Done", "Ready For Testing", "Being Tested", "Test Successful")
ORDER BY Assignee ASC

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Jira reports
Jira reports are powerful tools for gaining insights into your project's health, performance, and team activity.

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Jira reports
Velocity Chart Tracks the amount of work your team completes per sprint, helping you predict future
performance and adjust goals if needed.
Burndown Chart Visualizes the remaining work versus time left in a sprint, indicating if you're on track to complete
tasks within the timeframe.
Control Chart Analyzes whether data from current sprints can be used to predict future performance, aiding in
planning and resource allocation.
Deployment Frequency
Report
Tracks how often you deploy new versions or updates, highlighting areas for improvement in
release cycles.
Lead Time Report Measures the time between code commit and deployment, helping identify bottlenecks in the
development and release process.
Created vs Resolved
Issues Report
Compares the number of issues created to those resolved over a period, revealing if your team is
keeping up with incoming work.
Resolution Time Report Analyzes the average time it takes to resolve issues, allowing you to identify areas for
improvement in efficiency.
Pie Chart Report Groups issues based on a chosen statistic (e.g., issue type, assignee) and displays them visually in
a pie chart, offering quick insights into issue distribution.
Time Tracking Report Tracks the time team members spend on tasks and projects, aiding in resource management and
billing.
Workload Reports Analyzes the workload of individual team members or projects, helping to identify potential
overallocation and adjust assignments.

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Jira dashboard
A Jira dashboard is your main control center within Jira Software. It acts as a personalized hub where you can visualize and
monitor key information about your projects, tasks, and team activity.

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Jira Workflow
In Jira Software, a workflow defines the journey an issue takes from its creation to completion. It's like a roadmap, outlining the
different stages and transitions an issue goes through during its lifecycle within your project.

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Jira Marketplace
The Atlassian Marketplace is a platform for Atlassian customers to discover, try, and buy apps for Atlassian products. You
can use apps to customize and extend your Atlassian product. The Marketplace offers apps developed by both Atlassian
and third-party developers.
Categories
Integrations
Utilities
Project management
Macros
Admin tools
Blueprints
Build management.
CRM
Charts & diagramming
Code quality
Code review
Continuous integration
Custom fields
Dashboard gadgets
Dependency management
Deployments
Design tools
Document management
Documentation
Email
IDE
IT & helpdesk
Language packs
Messaging
Mobile
Monitoring
Reports
Repository connectors
Repository hooks
Security
Shared workflows
Source code
Tasks
Testing & QA
Themes & styles
Time tracking
Workflow

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Jira Align – ALM tool for scaled agile framework
Jira Align is a software tool from Atlassian that is designed to help organizations scale agile practices across the
enterprise. It provides a centralized platform for planning, tracking, and measuring progress on work at all levels of the
organization, from individual teams to the entire portfolio.
It is typically used by large organizations that have complex agile development processes.
Jira Align is the only platform purpose-built for Scaled Agile Framework® (SAFe®). It comes with full, native support for
SAFe 5.0. Some of the key features of Jira Align include:
Portfolio management Jira Align helps organizations define their strategic objectives and break them down into
actionable initiatives.
Program management Jira Align helps organizations plan and execute work in coordinated programs, which are
groups of related initiatives.
Team management Jira Align helps teams plan and track their work in sprints, which are short periods of time
during which teams focus on completing a specific set of goals.
Value stream
management
Jira Align helps organizations optimize their value streams, which are the series of steps that
take a product or service from conception to delivery.

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Image Credit: Agile Practice Guide, PMI

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Limitations of Jira Software
Steep learning curve Jira can be complex to set up and use, especially for teams that are new to agile project
management. The interface can be overwhelming, and there are many features and options to
learn.
Limited reporting and
analytics:
Jira's built-in reporting and analytics capabilities are not as robust as some other project
management tools. This can make it difficult to track progress and identify areas for
improvement.
Not ideal for non-
technical teams:
Jira was originally designed for software development teams, and it can be difficult to adapt it
for use by non-technical teams. The terminology and concepts can be confusing for people who
are not familiar with agile development.
Can be expensive Jira can be expensive, especially for large teams. The cost can vary depending on the number of
users and the features you need.
Limited file size upload Jira has a limit of 10MB per file upload. This can be a problem for teams that need to share large
files, such as design mockups or video recordings.
No built-in time
tracking
Jira does not have a built-in time tracking feature. This means that teams need to use a separate
time tracking tool, which can add to the complexity of their workflow.

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What Next?
https://university.atlassian.com/student/catalog

aprasoonin@yahoo.com | +91 9891819681 47

PMP, PMI-ACP and CAPM is the registered trademark of PMI

Executives Projects Managers Programme Manager Scrum Masters
Tech Lead Test Manager / QA Lead Product Manager Product Owner
Consultant Business Analyst Delivery Manager Trainer / Coach
Director – Tech/Ops COO/CTO/CIO AVP, VP – Tech/Ops Architect
User Experience Designer Strategy Designer Customer Engagement Operations Manager
Entrepreneur / Founder /
Business Owners
IT Presales Executive Higher Studies Students Any one willing to learn
and apply Agile

Project Management Institute
The Project Management Institute is a U.S. based not-for-profit professional organization for project management.
Its services include the development of standards, research, education, publication, networking-opportunities in local
chapters, hosting conferences and training seminars, and providing accreditation in project management.
Location - Pennsylvania, United States
Founded in - 1969
Membership - 680,000+
PMI has 304 chapters across World including 09 chapters across India.
Certifications and credentials offered by PMI:
1984: Project Management Professional (PMP)
2003: Certified Associate in Project Management (CAPM)
2007: Program Management Professional (PgMP)
2008: PMI Scheduling Professional (PMI-SP)
2008: PMI Risk Management Professional (PMI-RMP)
2011: PMI Agile Certified Practitioner (PMI-ACP)
2014: PMI Professional in Business Analysis (PMI-PBA)
2014: Portfolio Management Professional (PfMP)
2020: PMI Project Management Ready
2020: Disciplined Agile Scrum Master (DASM)
2021: Disciplined Agile Senior Scrum Master (DASSM)
2021: Disciplined Agile Value Stream Consultant (DAVSC)
2021: Disciplined Agile Coach (DAC)

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Source - https://tech.gsa.gov/guides/agile_faqs/

Take care of Information
Overload
Cater a need of Modern
Learner
Attention Span
320B – 3 Topics, 20 Minutes,
Breath
Train Concisely - Cadence the
amount of information
VSR – Value, Support and
Retrieval for Retention

What benefit will you get?
1. One Month Agile Comprehensive Program (PMI-ACP - 30 Hours, PMP – 35 Hours)
2. Real Life Examples
3. Live Zoom Classes
4. Lifetime Access to Recordings
5. One-year Access to Live Class Retakes
6. Exam Preparation Related Study Materials
7. Premium Content for Study (Soft Copy)
8. Exam Application Support
9. Personalized help before exam
10. 2000+ Mock Exam Questions with solution
11. WhatsApp Group Access for Doubt Clearing Support
12. Weekly follow up session for your success
13. 21 (ACP), 35 (PMP) Contact Hour Certificate after completing the online course
14. Scrum Simulation (Role play activity)
15. CV Preparation / LinkedIn profile update Assistance
16. Interview Preparation
17. IT Project Blueprint (For non-IT background)
18. Knowledge of ALM Tools
19. Mock Interview Sessions
20. PMI Authorized Instructors
21. PMI Authorized Trainer Materials
22. Lifetime Support
53

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LinkedIn - https://www.linkedin.com/in/abhishekprasoon/
Contact Me – aprasoonin@yahoo.com
+91 9891819681

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