Physical Infrastructure Aviation Sector A Guide for Airplane Hangar Development

1. 2017
AMINA GIDADO
Submitted by:
Portfolio
Management
Advisor & Quality
Assurance Director
8/1/2017
JedAir Hangar Development Project (HDP)
Guide

2. HANGAR DEVELOPMENT PROJECT GUIDE JedAir – Efficiency and Reliability
1 Submitted By: Amina Gidado
CONTENTS
INTRODUCTION 2 - 3
MILESTONE SCHEDULE 3 - 4
BUSINESS CASE 4- 7
Step One
PROJECT PLANNING 7
Step Two
Step Three
PROJECT EXCEUTION 7- 8
Step Four
PROJECT MONITORING 8 - 9
Step Five
PROJECT EVALUATION 9 - 10
Step Six
FINANCIAL SUMMARY 10 - 11
WORKING DOCUMENTS 11

3. HANGAR DEVELOPMENT PROJECT GUIDE JedAir – Efficiency and Reliability
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INTRODUCTION (HIGH - LEVEL SUMMARY)
Approach: Hypbrid of Management and Sustainability methodologies – Project and
Program management
i) Project Management Cycle (PMC) / Phases / Steps / Stages: depicts strategy
implementation of Projects’ delivery with the following;
 Pre – Project commencement phase (Business Analysis)
 Project Cycle:- Project Initiation
 Project Design / Plan
 Project Set – up, Implementation / Execution
 and Monitoring & Evaluation
ii) Program Management Phases;
 Governance
 Relationship Management
 Benefit Management
 and Stakeholder Management
Theory of Change / Expected Returns:
 Profit made for the Organization
 Job Creation
 National Empowerment
 Contribution to policy Making
 and Fiscal Responsibility to the Federal Government of Nigeria (FGN)
Impact / Outcome: Private Hangar developed for Organizational and Tenants’ usage.
Outputs:
i) Sign - Off on Charter, Stakeholder Meeting Minutes & Stakeholder register,
Project Steering Committee, Project kick – Off Event / Meeting and Portfolio
Implementation Plan.
ii) Vendors Commence.

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Figure 1
TYPICAL PROJECT MANAGEMENT CYCLE
The Hangar development project can typically be described in the schematic below;
Critical Success Factors
The first three steps of the PMC are the most critical in development of JedAir’s
Aircraft Hangar which will be managed by an Implementing Partner or Internal Staff
Member, the Project Execution step is also managed by the Implementing Partner or
Internal Team Member, the Monitoring step is managed by the Organization’s Project
Steering Committee whilst the Evaluation is managed by a Selected Third - Party
Vendor.
MILESTONE SCHEDULE
Duration:
Timeline: Start to End date
Phases Owner Description Deliverables Quality
Assurance
Initiation JedAir Milestone 1 Project Charter Signed - Off
Planning Project Team Milestone 2 Project Plan,
Monitoring and
Communication
Plan
Signed - Off

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Execution TadBuilders Milestone 3 Project
Implementation
plan
Signed - Off
periodic
Communication
Reports (e.g.
Trend Reports)
Monitoring
& Control
Project Steering
Committee
Milestone 4 Issues & Risk
Management Plan,
Logs, Register and
Feedback Survey
plan
Inspection
Reports and
Quality Control
(Q. C) signified
by submitted
Certifications are
all signed - off
Evaluation Third Party
Vendor (External
Organization)
Milestone 5 Tenants feedback
report, Stakeholder
feedback report
Impact
Evaluation
Report, signed
off
Project
Close - Out
Milestone 6 Project Close – Out
report
Knowledge
Management &
Lessons Learnt
Report, signed -
off
Figure 2
Project Description
High Level Summary
STEP ONE: Where are we?
This the pre – commencement step generally referred to as the Business Case or the
Business Analysis step for the HDP. The following are the checklist for the successful
delivery of step 1;
i) Determine the need for the Hangar’s (type, size and number)
ii) Analyze the Airport environment
STEP TWO: Where do we want to be?
i) Explore alternate approaches
ii) Estimate financial impact
iii) Conduct Situational Analysis
iv) Analyze boundary Conditions

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v) Conduct Stakeholder analysis
vi) Create a Business plan
STEP THREE: How Do We Get There?
i) Frame and Plan the project
ii) Build Stakeholder Support
iii) Prepare the Team
iv) Create the Preliminary Project Estimates
v) Identify the Funding sources
vi) Prepare the Financial Documentation
vii) Identify the Review and Approval steps
STEP FOUR: Project Execution
i) Design and Secure Funding for Hangars
ii) Solicit Bids and Award Construction Contracts
iii) Build Hangars
iv) Complete the Project and move in Tenants
STEP FIVE: Monitoring
i) Service Delivery and Operations
STEP FIVE:
i) Evaluate the Project Financial Performance
ii) Prepare a Project Summary for Hangar Owner (JedAir)
iii) Conduct User(s) Survey
WHERE ARE WE NOW? (BUSINESS CASE / ANALYSIS) - STEP ONE
i) Stakeholder Mapping
a) Identifying all key players who can assist with the Project
b) Create the Project Steering Committee
 Airport Representatives
 Hanger Owner Representatives
 Engineering Consultants
 Airport / Hangers’ representatives
ii) Current state of Airport
a) Quantifying Demand

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b) Need for Hangars
c) Assessing Environment
d) Obtaining support for Key Decision Makers
iii) Identify Prospective Tenants of Hangar
iv) Determine Type of Hangar
Critical Success Factors
i) What is the Demand for Hangar?
ii) Sensitivity Analysis; Will Tenant pay for Higher Rent?
Airport Environment Analysis Guide
i) Where is the Funding coming from?
ii) Do we have Airport owner support?
iii) Do we have community support?
iv) Do we have approved FAAN Airport Master Plan?
v) Do we have Zoning and Land use?
vi) Do we have Environmental Issues?
vii) Do we have Airport Community Design Standards?
viii) Do we have existing Tenants support?
ix) Do we have availability of Project Funding?
x) Do we have current Hangar owner Financial situation?
Critical Success Factors
i) Airport Support Owner: The buy in of the Airport Owner is required,when it
comes to situations like Permits, Contractor Bid & Award, Airport Manager, Airport
Commission, Planning Department and Local Government Council and Management
Staff.
ii) Community Support: Good neighbours, Local Community Heads and Business
Groups.
iii) Land Use: Requirements on the Development of Hangars.
iv) Airport Community Design Standards: there may be restrictions on Building Size,
Infrastructure (Parking and Handicap access).
v) Airport Tenant Support: Database for Tenants’ waiting list; Check for competition,
potential conflicts or lease documents.

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vi) Environmental issues: Will Hangar require an Environmental Impact Report (EIR)?
For mitigation of issues which could include, Noise, Traffic, Water Run – Off, Water
use, Soil degradation, Visual Impact and Vegetation or Animal Reports. 1
WHERE DO WE WANT TO BE? PROJECT PLANNING STEP TWO
Scope
i) What approach are we using? Do we have a situational analysis (SWOT)?
ii) Do we have Boundary Conditions Analysis?
iii) Have we identified key decision makers?
iv) Do we have a compelling Business Case for our Approach?
Expected Outputs:
i) Estimate the Financial Impact?
ii) Conduct a Situational Analysis
iii) Boundary Conditions Analysis
iv) Create a Business Plan for Official and Management purposes
v) Select Decision Makers
vi) Confirm Project Team Members
HOW DO WE GET THERE – PROJECT PLANNING STEP THREE
i) Complete project Framing
ii) Build Stakeholder Support
iii) Prepare Project Team
iv) Create Preliminary Project Estimates
v) Identify Funding Sources
vi) Prepare Final Documentation
vii) Identify Review and Approval steps
viii) Proceed
PROJECT EXECUTION - STEP FOUR
 Design Elements
 Underground Drainage and Storm, Water Run - Off control
1
Help can be sought from Airports Management Office Authority on EIRs.

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 Underground Utility layouts, Fire Protection,Sprinkler Systems, Electricals,
Telephone, Cable, Sewer and tie – ins to existing Systems.
 Site Grading, Contour, Excavation and Sub – Base Material Plans.
 Concrete Hangar foundations
 Ramp, Taxiway and Apron paving.
 Architectural Treatments and Material Specifications for Hangars.
 Structural Design of Hangars (may be done by Builder Supplier).
 Ramp and Hangar lighting
 Landscaping
 Security Fencing, Gates and Personnel walk through gates.
 Parking Space required and Pedestrian Walkways.
Critical Success Factor
The Engineering contractor will be able to provide approvable guidance.
Expected Outputs:
i) FAAN Design Criteria
ii) Obtain Project Design and Funding
iii) Bid & Award Construction Contruct
iv) Construct Hangars
v) Complete Hangar Project and move in Tenants
Critical Success Factor
It is important that both the construction and the Design Engineers have prior
experience working on Airport Projects.
MONITORING - STEP FIVE
Using a sample of a Hangar that has been successfully developed with optimal profit
and services delivery, the below pre – construction agenda forms the input on
Monitoring of JedAir’s Hangar development.
Agenda Sample Pre- Construction
1) Labour, Provisions, Prevailing wages etc
2) Project Scope reviews
3) Construction objectives and Quality Assurance
i) Project Management

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a. Sponsor / Owner Engineer
b. FAAN / JedAir’s Project Engineer
c. Engineering Consultant representatives
d. Airport Manager
ii) Construction objectives / material testing
a. Project Administration
b. Materials testing/ Quality assurance testing
c. Resident Job Site Engineer
iii) Coordination with Airport / City Staff FAAN, Airport Users
a. Construction acting coordination
b. Weekly progress meeting
c. NOTAMs issued by Airport Manager
iv) Construction contractor key Personnel identified
4) Administration
i) Contract award signatures completed
ii) Notice to proceed, first day of work, materials etc
iii) Project schedule and time limitations reviewed
iv) Charge orders, review, approval
v) Progress payments
a. Request and documentation
b. Schedule of values ( unit price)
c. Documentation of progress
d. Retention of escrow account
5) Construction Operations
i) Airport access, security during construction, Operations.
ii) Limitations on Contractor operations during Construction
iii) Public safety, Barricades, Warning signs, Night lighting
iv) Protection and restriction of Property
6) Conclusion of Construction
i) General limitations
ii) Specific Project Limitations (Access to certain areas)
iii) Pavement closures and Notifications to Airport Managers
PROJECT EVALUATION - STEP SIX
Expected Output (s):

11. HANGAR DEVELOPMENT PROJECT GUIDE JedAir – Efficiency and Reliability
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i) Track Financial Performance of New Hangar Operations
ii) Adjust Rental rates as appropriate
iii) Debrief Project team
iv) Feedback Survey of Airport Tenants
v) Project Close out report to and Decision makers
FINANCIAL SUMMARY
Airport Operations and Expense Summary
REVENUE PLANNED ACTUAL 1Q 2Q 3Q 4Q
Fuel Sales Xxx xxx xxx xxx xxx xxx
Hangar Rent Xxx xxx xxx xxx xxx xxx
Tie down Rent Xxx xxx xxx xxx xxx xxx
Ground Rent Xxx xxx xxx xxx xxx xxx
Interest Earnings Xxx xxx xxx xxx xxx xxx
Property Tax
Returns
Xxx xxx xxx xxx xxx xxx
Miscellanous Xxx xxx xxx xxx xxx xxx
TOTAL xxx xxx xxx xxx xxx xxx
EXPENSES PLANNED ACTUAL 1Q 2Q 3Q 4Q
Over Heads xxx xxx xxx xxx xxx xxx
Fuel purchases xxx xxx xxx xxx xxx xxx
Contract Services xxx xxx xxx xxx xxx xxx
Utilities xxx xxx xxx xxx xxx xxx
Bank Fees xxx xxx xxx xxx xxx xxx
Telecommunications xxx xxx xxx xxx xxx xxx
Office Supplies xxx xxx xxx xxx xxx xxx
Repairs: Parts xxx xxx xxx xxx xxx xxx
Repairs:Maintenance xxx xxx xxx xxx xxx xxx
Insurance xxx xxx xxx xxx xxx xxx
Miscellaenous xxx xxx xxx xxx xxx xxx
Provision for Bad
Debt
xxx xxx xxx xxx xxx xxx
Taxes xxx xxx xxx xxx xxx xxx
TOTAL xxx xxx xxx xxx xxx xxx

12. HANGAR DEVELOPMENT PROJECT GUIDE JedAir – Efficiency and Reliability
11 Submitted By: Amina Gidado
OTHER PLANNED ACTUAL 1Q 2Q 3Q 4Q
Loan: Principal xxx xxx xxx xxx xxx xxx
Loan: Interest xxx xxx xxx xxx xxx xxx
Grants (if any) xxx xxx xxx xxx xxx xxx
Capital Project
Expenses
xxx xxx xxx xxx xxx xxx
Depreciation xxx xxx xxx xxx xxx xxx
TOTAL xxx xxx xxx xxx xxx xxx
WORKING DOCUMENTS
1) Meeting Brief on Sunday, 30th
July 2017 from meeting held with C. E. O JedAir
and Miss Amina Gidado.
2) Meeting Brief from meeting held between JedAir Team and TadBuilders Team.
3) Proposal Submitted by TadBuilders.
4) AirCraft Hangar Development Guide:A Valuable Airport Resource.

13. HANGAR DEVELOPMENT PROJECT GUIDE JedAir – Efficiency and Reliability
12 Submitted By: Amina Gidado