This document provides information about the Work & Travel program in the United States run by Janus International. It outlines the program benefits such as cultural exchange, improving English skills, and work experience. Participants must be post-secondary students during their home country's summer break. Janus assists with job placement and approves employers. Participants receive a minimum of 32 hours of work per week and are eligible to earn the US minimum wage or higher with tipped positions. The program fee covers housing and health insurance while other costs like food and transportation are the participant's responsibility.

1. Work And Travel
Program USA
16102 Theme Park Way
Doswell Virginia 23047 USA
Toll Free Number: 1-866-249-3888
Email: student@janus-international.com

2. What is the Work & Travel Program?
The Summer Work Travel program provides
foreign students with an opportunity to live
andwork in the United States during their
summer vacation from college or university to
experience and to be exposed to the people and
way of life in the United States.
According to the Department of State

3. REMEMBER
YOU ARE PARTICIPATING IN A
CULTURAL EXCHANGE
PROGRAM

4. Program Benefits
• Cultural Exchange: You will have the chance to
live, work and interact with American people and
learn about their customs, traditions and daily life.
• Share Your Culture: You will find many
Americans who want to learn about YOU! You will
have the chance to share your own culture,
language and traditions with Americans.
• English: Improve your international English skills.
Don’t be shy about speaking English, the more you
practice the easier it will be!

5. More Program Benefits
• Travel: You will have the chance to travel to nearby
cities, towns and local sites during your days off.
Many small towns and regions of the US have a lot
to offer, you just have to take the time to explore
them! (We highly recommend you save your long-distance
travel plans to big cities like New York, or
Los Angeles for your 30 day travel period.)
• Work Experience: While work and earning money
should not be the main goals of your cultural
exchange program, many participants gain valuable
skills and work experience from their jobs in the US.

6. Eligibility
• Sufficiently proficient in English
• Post-secondary school students enrolled in
and actively pursuing a degree
• At least 18 years of age
• Must participate within the dates of your
University summer break.
• Check with your local agency for guidance on
the maximum dates allowed for your country
• Ask your University for specific Summer break
start and end dates.

7. Employment
Janus Placed provided by Janus
Self Placed provided by Janus- approved
hospitality employer
2nd Jobs allowed but must be
pre-approved by Janus

8. Working Hours
• Average of 32- 40* hours per week
for the entire duration of the program
• Expect your hours to vary each week, depending on the
economy and business levels of your employer
• Expect to work fewer than 32-40 hours in the first 1-2 weeks-you
are in training!
• Expect to work fewer than 32-40 hours at the end of your program after
the American “Labor Day” holiday in September
• You may have only weekend work at the beginning of your program or at
the end of your program, depending on the American school vacation
schedule and your employer’s operating calendar. Check your Job
Agreement/Job Description for more
details!

9. How much can I POTENTIALLY
earn?
• $7.25 US/ hour*= Non Tipped Position (Dishwasher,
Housekeeper, Food Attendant, Theme Park Staff, Lifeguard, Fast
Food Crew, Etc.)
• $2.13 US/hour + Tips=Tipped Positions (Server)
• Tips are not common in non tipped positions!
*$7.25 is the current US Federal minimum Wage. Many states also have
minimum wage laws. In cases where an employee is subject to
both the state and federal minimum wage laws, the employee is entitled
to the higher of the two minimum wages. -According to the Department of Labor

10. Overtime
• The Overtime rate per hour = 1.5 x regular rate
• Overtime is paid after working MORE THAN 40
hours per WEEK at most employers*
*IMPORTANT: This varies by employer. Many seasonal employers
that are only open for part of the year are NOT required to pay
overtime! Some examples of seasonal employers are ski resorts,
water parks and theme parks.
OVERTIME IS NOT GUARANTEED!
DO NOT EXPECT TO RECEIVE MANY OVERTIME
HOURS DURING YOUR PROGRAM!

11. TAXES
• Expect to see US Taxes deducted from your
paychecks
• J-1 Participants need to pay Federal Income
Tax, State Income Tax and Local Taxes
• Some States (Florida and Alaska for
example) do not have State Income Tax
• J-1 Participants do not pay social security,
Medicare or unemployment taxes
• At the end of each tax year, your employer
will send you a form called a W-2 Form. W-
2 Forms are usually available in February or
March. (For example, 2014 W-2 forms
would be available in February/March of
2015).
• Use your W-2 to file for a tax refund. Visit
www.irs.gov for filing procedures.
Some participants choose to use a tax
service for assistance.

12. Program Cost
• Program Fees
Paid via your agency overseas
• I-901 SEVIS Fee: $35
The U.S. Department of Homeland
Security now requires the collection
of this fee to help cover the costs of
administering the program.
• Health Insurance
Coverage Included in
Program Fee

13. Health Insurance Coverage
• Insurance coverage valid from your DS-2019 start date through
your DS-2019 end date is included in your program fee and is
provided by HCC Medical Insurance Services.
• If you would like to extend your insurance to cover your 30 day
travel period, contact Janus International for further
information and pricing.*
*Note: Some of our overseas agencies have special arrangements with Janus
International that include 30 days of additional insurance to cover your travel
period. Check with your overseas agency for more details.
• You will receive a copy of your insurance ID card and policy
information along with your DS-2019 form (Please check with
your overseas agency). Always carry your insurance ID card
with you in case of an emergency!

14. IMPORTANT
REMEMBER THAT EVEN WITH HEALTH
INSURANCE, MEDICAL CARE IN THE U.S. IS
NOT FREE!

15. How do I use my Health Insurance?
• For COLD/FLU or General Sickness/Feeling Unwell: Start by
visiting a local pharmacy and purchasing “over the counter”
cold and flu remedies. If your symptoms persist or worsen go to
a local doctor/urgent care provider for treatment.
• For a doctor office or Urgent Care Center/Walk-In Clinic visit,
you will need to pay a $100 deductible ($50 copayment only at
Urgent Care Centers) and file an insurance claim for any
additional expenses.
• Always take your insurance ID card with you.
• Pre-existing conditions, dental work, routine check-ups/physical
exams and pregnancy are NOT covered by the insurance!
• Schedule your routine check-up, dental work and have your
prescriptions filled BEFORE you come to the US!

16. IMPORTANT: EMERGENCY
SITUATIONS
DO NOT VISIT AN EMERGENCY ROOM AT A HOSPITAL
UNLESS YOU HAVE AN EMERGENCY!
Please Note – Charges for use of the emergency room for an
illness will be subject to a $200 Deductible unless the Member
is directly admitted to the Hospital as an Inpatient for further
treatment of that Illness. Injuries will not be subject to the ER
deductible.
* Always use your best judgment with a situation. If you feel you need
immediate medical attention, please do not delay and go straight to the
Emergency Room. However if you are unsure or your condition is not severe,
then either call the emergency services department for assistance or visit a
local doctor or urgent care center in your area.*

17. More Questions?
• Insurance can be confusing. Check your insurance
brochure or contact HCC Medical Services toll-free at
(866) 400-0080 if you have any questions.
• HCC also offers an online provider search tool where
you can search for local doctor’s offices, hospitals and
walk-in clinics.
• The provider search tool, as well as more information
about filing a claim, insurance coverage and other
questions can be found online at the “Student Zone”.
www.workandtravelinsurance.com/student-zone/janus

18. Other Program Costs
The following are NOT included in the program
and are your responsibility:
• Housing Fees
• Public transportation to and from work
• Meals
• Spending Money
• International airfare or domestic
transportation in the US
• Airport transfers

19. Managing Your Expenses
• Bring at least $750-$1,000 with you
• It may take up to 1 month before you receive your
first paycheck
• Create a budget sheet for yourself before you travel.
• Think carefully about how you will spend your money
so you do not run out of funds to pay for your basic
expenses.
• Keep your money in a safe place. Open up a US bank
account after you arrive

20. Setting a Budget
Below is a helpful guide of average expenses in the US. Exact costs will
vary based on different regions throughout the US. This only serves as
a guide to assist you with creating a budget based on your hours and
the wages earn from your job agreement.
ITEM APPROXIMATE COST
MONTHLY RENT (PER STUDENT, BASED ON SHARED
HOUSING) $300-$700
RENTAL DEPOSIT $100-$250
GROCERIES $150-$500 per month (depending on your personal choices)
PUBLIC TRANSPORTATION $2.50-$5 per trip
AIRPORT TRANSFER/AIRPORT TAXI
$20-$100 or more per trip ($2-$4 per mile + Airport Pick-up
Surcharges)
CELL PHONE MONTHLY FEE $35-$200
MEALS (DINING OUT) $5-$15 or more plus tip
FAST FOOD MEAL $5-$10
MOVIE TICKET $10-$15
CEREAL $5.00
MILK (1 GALLON) $4.00
BREAD $2.50
LARGE PIZZA $18
HOTEL/MOTEL $50-$200 or more per night
PACK OF CIGARETTES $5-$15
SODA (6 PACK) $3.00

21. Housing Details
• Housing costs depends on the location but are usually
between $10-$25 per day, per participant
• Read and understand your housing contract regarding
housing payments, deposits, housing rules, and check out
procedures
• Address issues directly with your housing manager first.
Contact Janus International next if you need further
assistance.
• Be sensitive and respectful of your roommates and
housing facility. Keep your room in tip-top shape.
• Housing facility type varies by location and could be a
hotel, apartment or rental house.

22. Housing Deposit
• Most housing locations require a housing deposit
payable upon arrival or in advance.
• Typically between $100 and $250, but check your
job agreement for specifics.
• This is standard practice in the US so come prepared
with the funds to pay!
• The housing deposit is typically returned to you at
the end of you program, as long as your housing is
left clean, in good condition with no damages and
you have paid all your rent throughout the summer
• Check your housing agreement for more details on
your housing deposit refund policy!

23. SAMPLE HOUSING PHOTOS

24. Be Considerate to People You Live With
Keep your housing clean
and organized, and be
respectful of your
roommates and owners
of your building.
GOOD EXAMPLE

25. BAD EXAMPLE

26. Be Considerate of Other Guests
You will be living in housing
(hotels, motels, apartments,
rental houses, etc.) that has
neighbors, and other guests.
Please keep the noise to an
acceptable level at night.
GOOD EXAMPLE

27. BAD EXAMPLE

28. Getting to Work
• How you will get to work depends on your
location. Check your job agreement and job
description
• Most students walk, bike or use public
transportation such as a bus or shuttle
• Do your research prior to your arrival!

29. Bike Safety
Example of proper bike safety attire

30. Bike Safety Continued
• Watch the National Highway Traffic Safety Administration Video
on Bike Safety: http://www.youtube.com/watch?v=jdrrxIpQpt4
• Protect your head, always wear a properly fitted helmet!
• Assure bicycle readiness by ensuring proper size and function of
a bicycle.
• Ride wisely by learning and following the rules of the road as
well as safety tips.
• Be visible by using reflectors and wearing bright colors. See and
be seen at all times.
• Drive your bike with care and share the road responsibly.
• Stay focused and alert at all times

31. Are YOU ready to go to the USA?!

32. Planning your travel to the US
• Organize your travel to work/housing location from
the airport in advance. Check the web-sites for: bus
(www.greyhound.com , www.megabus.com), train
(www.amtrak.com), local airfares (for e.g.
www.expedia.com) , taxi, etc.
• Make appropriate plans if arriving over a weekend
or on a holiday.
• Provide your flight information to your local agency,
sponsor and your employer!

33. I-94 upon arrival to the US
• CBP will no longer require international non-immigrant visitors to fill out
a paper Form I-94 Arrival/Departure Record upon arrival to the U.S. by
air or sea. The agency will gather travelers’ arrival/departure
information automatically from their electronic travel records. Most U.S.
airports will stop stapling white I-94 form to the student’s passport, so
employers do not need to worry that student lost or misplaced the form,
everything is going to be online. For more information about the new
rule, please click on the link below:
http://www.cbp.gov/xp/cgov/travel/id_visa/i-
94_instructions/i94_rollout.xml
• To retrieve your Admission I-94 number (for employer, Social Security
Office, etc.) please go to the following U.S. Customs and Border
Protection web site: https://i94.cbp.dhs.gov/I94/request.html
• We recommend you keep copies of your boarding passes from your
flights in and out of the US in case of any discrepancies with your I-94
record

34. Changes to SWT Program
• You are not allowed to work a 2nd job
without getting Janus’ permission first!
• You are not allowed to change or leave your
primary job without first discussing and
getting permission from Janus!
• You are not allowed to work overnight
shifts – only until 2:00am at latest!
• You must be home in time to start back at
University! Even final year students!

35. New Jobs and Second Jobs
• J-1 Work & Travel Participants are not allowed to change their
primary jobs without permission from their sponsor!
• If you want to change your primary job or have problems at your
primary job, contact Janus International right away for assistance!
• Your second job should not interfere with your primary job
schedule
• Any second or new jobs must be vetted and approved by Janus
International. New/Second Jobs must be in compliance with
program rules and participants must check with their sponsor first
before starting any job!
• Based on US Department of State program regulations, starting any
job that has not been vetted and approved by your sponsor (Janus
International) is grounds for termination of your program and
SEVIS status!

36. New Job Verification
• ALWAYS contact Janus
International at student@janus-international.
com for approval to
add a second job or change your
job.
• If your request to seek a new or
second job is approved, we will
provide you with an Employment
Verification Form.
• This form must be completed by
your employer, signed and
submitted to Janus.
• Your employer’s worker’s
compensation certificate and
business license must be
submitted along with this form
• Once all documents are received,
Janus will review your complete
job offer and notify you within 72
hours if the job position is
approved.

37. Changes to SWT Program…Prohibited Jobs
In the best interest of the health and safety of all J-1 participants, some job
positions are prohibited for Work & Travel students by the US Department of State.
The full list can be found here http://j1visa.state.gov/programs/summer-work-travel
but some examples include:
• Positions that require licensing or as operators or drivers of vehicles or vessels
for which drivers’ licenses are required
• In domestic help positions in private homes (e.g., child care, elder care,
gardener, chauffeur)
• As pedicab or rolling chair drivers or operators
• In any position in the adult entertainment industry
• In positions that are substantially commission-based and thus do not guarantee
that participants will be paid minimum wage
• In positions in chemical pest control, warehousing, catalogue/online order
distribution centers, factories, fisheries, manufacturing, moving companies and
the construction sector

38. Activate your SEVIS
• What is SEVIS? SEVIS is an online database system that
maintains information on J-1 visa exchange visitor program
participants as well as other US visitors.
• You must contact Janus International upon arrival so that
we can “ACTIVATE” your SEVIS record and validate your
arrival in the SEVIS database system.
• IMPORTANT! Based on US Department of State
regulations, your program and SEVIS record can be
terminated if you do not contact your sponsor within 10
days of your arrival to the US!

39. How do I Activate My SEVIS?
• The best way is to visit the Janus International Website:
www.janus-international.com/sevis
• You can also e-mail us at: student@janus-international.com
• If no computer access please call the Janus Phone Number: 1-866-
249-3888 (between 9:00 AM – 5:00 PM weekdays).
• You must provide the following information for SEVIS activation:
 Full Name and Date of Birth
 DS-2019 Number
 US Arrival Date
 Full Employer Name & Address
 Full Housing Facility Name & Address
 Apartment or Room Number

40. Applying for a Social Security Number
Your Social Security number will be your individual US Identification Number for
tax purposes. All J-1 participants must apply for a social security number after
arrival to the US. Here’s how:
Step 1: Activate your SEVIS! (You must wait 10 days after
arriving and activating your SEVIS record before applying
for your Social Security Card!)
Step 2: Visit the Social Security Website to find your
nearest office and further instructions on how to apply for
a card: http://www.socialsecurity.gov/
Step 3: Visit your local office and submit a social security
application. Bring all of your important documents with
you! (Passport, DS-2019, I-94 Print-Out). (Some
employers assist in the application of Social Security Number, if not,
you have to go on your own.)

41. Applying for a Social Security Card Continued....
Step 4: Provide your employer with the “Proof of Social
Security application” letter you receive at the office.
Step 5: Wait 2-6 weeks for your Social Security card to
arrive in the mail. *Sometimes J-1 participants experience delays with
receiving their Social Security card. If you have not received a card after 6
weeks, call the Social Security office directly or visit the office again to follow-up.
Step 6: Provide your employer a copy of your social
security card. *Your employer may not be able to release your paycheck to
you until you have given them a copy of your application letter and/or social
security card!
Keep your social security
card in a safe place!

42. Monthly Monitoring
• You will receive an email from
Janus International once a month
• You need to respond and follow the
instructions in the email to complete your “Monthly
Check-In.”
• This procedure is for your safety and well-being. We
need to hear from you AT LEAST ONCE EVERY MONTH!

43. YOUR EMAIL IS YOUR LIFE LINE
If we get your EMAIL wrong, you won’t get any updates…
…provide us with the correct email address that
you check regularly!
Check your
INBOX!

44. Response from YOU
You will be given 5
days to respond
Based on Department of State Regulations, failure to
respond to monthly monitoring from your sponsor
is grounds for termination of your J-1 program and
SEVIS record.

45. Reminder…PROGRAM CHANGES
YOU MUST GET PERMISSION FIRST
TO…
• SHORTEN / EXTEND Program Dates
Important: Program extension requests must be
received at least 15 days prior to your DS-2019 end date
• CHANGE Employers
• CHANGE Housing
CONTACT US IMMEDIATELY!

46. You will Encounter challenges along
the way
Employer
• Try to resolve your conflict first with your
employer
Janus •Contact us first if you face
challenges in your program
DOS
• You are free to call the Department of
State as well after you have notified Janus

47. How it works
Employer
Janus
DOS

48. Have the Right Expectations
Adjustment Period: Your first few weeks in the U.S. may
be difficult as you adjust to both your job and the
cultural differences. Many participants experience
“Culture Shock” during this time. This is very normal!
There are a lot of changes: new roommates, new
language, new customs, new food, etc. Be patient, stay
positive and keep a good sense of humor. You will start
adjusting to your new environment quickly, and things
will get better!

49. Have the Right Expectations
• U.S. regional accents vary, give yourself time to adjust to the
local accent
• Speak slowly at first for others to understand your accent
• Don’t smoke in public places unless otherwise stated
• Legal drinking age, places to sell and consume alcohol laws are
very strict in the U.S.
• Do not expect to have busy nightlife near the place you stay in
the U.S.
• Respect the personal space of others
• Respect the values and beliefs of your employer, coworkers
and all American people you encounter. They are your hosts
and you should be considerate, without having to agree on all
political or religious issues. This is a learning experience!!

50. Have the Right Expectations
• Work & Travel jobs are NOT always in BIG
Cities. Public transportation, night life, etc.
might not be the same as at home.
• Be prepared to WORK HARD. Most J-1 jobs
require hard physical work which involves
cleaning, lifting, standing, pushing, bending,
etc.
• If your Goal = HUGE $$ then this program is
NOT FOR YOU
• Honor the job agreement you have signed
and the commitment to your employer

51. Your Safety in the US
• Use caution just as you would anywhere!
• Do not walk alone at night and do not hitchhike-it is
dangerous and illegal!
• Keep your important documents like your DS-2019
Form and passport in a safe place (separate from
your social security card, just in case!)
• Open up a bank account and don’t keep a lot of
cash on you or in your housing.
• Dial 911 if you are in danger or in an emergency and
need urgent police, fire or medical assistance.

52. Work TERMINATION
Absolutely
POSSIBLE

53. Common Reasons for Work Termination
• Attendance Issues: Frequently arriving to work late or
missing work when you are scheduled
• Insubordination: Not following the directions of your
manager or supervisor
• Poor job performance
• Violations of employer policies and procedures
Note: You may receive verbal and/or written warnings because of
unacceptable work performance issues. If this happens, make
special efforts to improve your performance to avoid further
warnings. After multiple warnings, termination occurs. Serious
issues such as underage drinking, theft, vandalism or other illegal
activities result in IMMEDIATE termination without prior
warnings!

54. To Avoid Work Termination…
• Follow all policies and regulations outlined by your
employer. Ask questions if you don’t understand!
• Go to work on time, every day that you are scheduled
and be prepared to work hard.
• Know and understand your employer’s “call-off”
procedure in case you are sick and need to miss work.
• Follow your employer’s hygiene and uniform standards
• Develop a positive working relationship and
communicate with your manager.
Remember, try to solve problems on your own but
contact Janus International if you encounter
difficulties or need further assistance.

55. Implications of Termination
Contact Janus International immediately if you have been terminated
from your job position. We will discuss the situation with you and your
employer and give you guidance on the next steps for your Work &
Travel program. Depending on the circumstances of your termination,
we may need to ask you to return home and withdraw from the
program. This is especially true if you have violated US laws or had
serious employment policy violations. If you are requested to return
home here are the steps you need to take:
• You will need to return home to your country with in 10 days after
your termination
• Submit a copy of your return flight itinerary or flight ticket
• Submit a copy of your passport re-entry stamp
Failure to follow these procedure will result in the
termination of your SEVIS record, making it difficult for
you to return to the United States on another visa in
the future.

56. What is SEVIS Termination?
Your SEVIS record and J-1 program can be terminated
for the violation of J-1 Exchange Visitor program
regulations. If your SEVIS record is Terminated, this will
leave a negative mark on your immigrations record for
up to 10 years, and may make it difficult for you or your
family members to return to the US on another visa in
the future. Once your SEVIS record is terminated, you
will need to make arrangements to depart the US
immediately, as you will no longer have a legal status in
the US. If your SEVIS record is terminated, your health
insurance coverage will also be cancelled.

57. Grounds for Termination of your SEVIS Record and
Program
• Job Abandonment / Unauthorized Transfer
• Failure to report to the site of activity listed on your DS-2019 form
• Termination from employment
• Underage Drinking (21 years old)
• Illegal handling/selling/possession/ use of drugs
• Stealing/shoplifting
• Fights
• Sexual or Racial Harassment
• Illegal Activities and Police Reports Misdemeanor
• Failure to respond to Monthly Monitoring
• Failure to activate your SEVIS record within 10 days of your arrival
• Failure to notify your sponsor (Janus International) of a change in your
housing or job location

58. Travel Grace Period
Following the completion of their program, the period defined on the Form DS-2019,
the United States Citizenship and Immigration Services (USCIS) allows participants a
30-day travel period commonly referred to as the "Grace Period." During this 30-day
grace period, participants are no longer in J-visa status, and are under the jurisdiction
of the USCIS. The USCIS grants this period to allow participants to settle their affairs
and to prepare to return to their home countries. Program participants may no longer
continue and/or complete exchange activities, nor may they work. Although
participants may travel in the United States, it is recommended that they do not travel
beyond the borders of the United States as they may not be permitted reentry.
-According to the US Department of State J-1 Visa website
• Make sure that your travel time does not interfere with your
university schedule!
• Take advantage of this time to see famous sites of the US and
experience new areas of the US outside of your job city and state.

59. Traveling Outside of the US During
Your Program
If you are planning to take a trip outside of the US (for example to
Canada, Mexico or a cruise to the Caribbean) you will need to do so
during the dates on your DS-2019 form. Before traveling, ensure
that you have a valid visa to the country you are visiting as well as
a valid re-entry visa for your return to the US. Janus International
must also sign your DS-2019 form prior to your trip, to facilitate
your re-entry to the US. Check with your employer first for approval
for the time-off to travel. If you travel outside of the US during your
grace period, most likely you will NOT be granted re-entry to the
US if you do not have a valid visa/DS form, so do your research
before making your plans! Please contact Janus International
directly during your program if you have questions about
these procedures.

60. Travel

61. We hope to see you in the US!
16102 Theme Park Way
Doswell, Virginia 23047
USA
Toll Free Number: 1-866-249-3888
Email: student@janus-international.com