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J&W Solutions LLC Business Overview
Mission Statement It is our mission and calling to provide the greatest service to the clients and organizations that we work with, while never defeating core values of respect, honesty and teamwork. We will do all we can to increase the value, relevance and profitability of all we serve.
Areas of Focus Expense & Cost Reduction Operations & Efficiencies Metrics & Reporting Calculating & Forecasting Retail Services & Scheduling
Expense & Cost Reduction Types of Costs/Expenses SG&A Sum of all direct and indirect selling expenses and all general and administrative expenses of a company.  Pre-paid Expenses Payments for goods or services to be received in the near future. Insurance is a good example of a prepaid expense.  Flexible Expenses Expenses that are easily removed, reduced or changed month in and month out. These may be things like company catered meals etc.. Capital Expense Expense typically used to acquire new or upgrade equipment to either maintain or expand operations.  Reimbursable Expenses Expenses incurred  typically by employees that are paid back by the company.
Expense & Cost Reduction How the expenses are categorized is best left to accounting experts such as a CPA. There are many regulations that come into play when looking at expenses and how they are calculated out…. What doesn’t change is that these still affect your bottom line, and are possibly higher than they should/could be.
Expense & Cost Reduction Salaries/Wages/Contract Labor Loan Payments Lease Payments Equipment Etc. Transportation Airfare Car Rental Per Diem Office Supplies Supplies Postage Etc. Legal Accounting Professional Services Advertising & Promotions Licenses and Permits Taxes Vehicle Building Inventory Subscriptions Utilities Electric Gas Water Data Telephone Wireless Depreciation Maintenance Preventative Reserves Bad Debts Misc Bank fees Dues Employee benefits 401k Insurance Profit Sharing Etc. Meals and entertainment Other Insurance Premiums Office Cleaning Other Consumables On and on….
Expense & Cost Reduction We can analyze these expenses and see where there are areas to save and move forward with those areas that the customer wants to. We understand that even if there are significant savings somewhere, that it doesn’t mean that it will change… some relationships built over years of time are worth more than dollars and sense!
Operations & Efficiencies More than one way to increase bottom line. Decrease Expense by $’s	 Decrease Expense by % of sales (increase sales) Both (even better!) How? – Where do the expenses fall? Need Want Why did I buy/invest/agree to this again? Must be aware of your surroundings!  Key to overall Operations!.
Operations & Efficiencies Operations Operations transform recourses or data inputs into desired goods, services, or results, and create and deliver value to the customers. Two or more connected operations constitute a process/system.  Efficiency  The ratio of the output to the input of any system Overcoming in-efficiency  Develop the skill to avoid wasted time, effort and money… Often times savings can be found by increasing organization and finding waste in process and procedure breakdown, and providing a solutions to overcome them.
Operations & Efficiencies Policy/Procedure & employee handbook development. Personnel Development Interview Guides and training/ TopGrading Evaluation development and training Goal Setting Green Initiatives Paperless waste reduction Energy reduction
Operations & Efficiencies How to visualize Operations Visual Process Mapping Swim Lanes Visio Find areas of in-efficiencies Develop solution to increase productivity etc… Process mapping is a workflow diagram to bring forth a clearer understanding of a process or series of parallel processes.  It can help in identifying what best practices we need to incorporate and find appropriate benchmarks for measuring how we can arrive at better ways of doing business The more areas you are able to look at globally the better idea you have on how much general operations goes hand in hand with so many other things.
Operations & Efficiencies Improve Process Define Goal Obtain current data Find root causes Brainstorm improvements Identify barriers to success Plan Implementation
Operations & EfficienciesImprovement Cycle
Metrics & Reporting KPI Development Key Performance Indicators Benchmarking Accountabilities General Sales Reporting Performance Management  Quadrant and Traffic Light reporting Ranking reports based on KPI’s Incentive plan development Tracking systems Coordinate current reporting with operations and other areas.
Calculating & Forecasting Compensation Plan development Base and Incentive Pay Commission Structure Pay for Performance Structure Sales and Profit Forecasting – Operations and Sales view (not accounting view) Analyze historical trends and account for process improvements. Targets set Weekly Monthly Quarterly Year
Retail Services & Scheduling Forecasting Plan Development Employee Goal Setting Optimizing payroll hours through proper scheduling Tracking and Metrics Systems Trends Analysis and Promotions.
Invoice Expense Reduction Fee Structure
Invoice Expense Reduction Fee Structure
Other Focus Areas Fee Structure Project Basis Mutually agreed upon quote based on needs of the business.  Scope of work is agreed upon prior to start of project and invoices are ongoing based on process of project with updates given when agreed upon with customer.  Sub-Contract When working in a joint venture Fee is subject to terms agreed upon by primary contracting party.
Professional Collarboration Everything that J&W Solutions does and can do is because of other like minded business owners that have a passion for helping other business owners – both from an individual business services solution and as a group of advisors for your business.  The next few slides talk about Wealth Transformation with Team Council and what It can do for you!
Wealth Transformation with Team Counsel © “Without counsel purposes are  disappointed: but in the multitude of  counselors they are established.”  Proverbs 15:22 KJV
Cash Flow Values & Goals Statement Current Financial Statement Current Financial Statement Current Financial Statement Employee Benefits Savings Investments Business H.R. Management Current Financial Statement Asset Management Asset Management Business Planning Tax/Legal Planning Values & Goals Asset Management Risk  Mgmt Asset Management Recommen-dations Implemen-tations Annual Review Asset Management Asset Management Asset Management Strategic Methodology
       The Strength of the Team Counsel Wheel Accounting Life Insurance Marketing Financial Planning Legal Services Progress Accountability Review Data Gathering Business  Coaching Business  Planning VALUES Implementations GOALS Cash Flow Analysis FACILITATOR Recommen- dations Property &  Casualty Ins. Employee Benefits VISION Current  Financial  Statement H.R./ Compliance Estate Planning Long Term Projections Banking Mortgage Broker IT Business Broker
PREFERRED MEMBERS We are seeking exclusive representation from each self-employed professional service category in Omaha. Construction, Retail, Manufacturing, Automotive, Appliance, etc. We can better serve our client by making a referral of a trusted professional to a valued client. We can all learn from each other. We can build a networking team that will feed all members built on the philosophy of quality, efficient, and timely service resulting in happy clients who will refer others to our members.
J&W Solutions LLC

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J&W Solutions Overview

  • 1. J&W Solutions LLC Business Overview
  • 2. Mission Statement It is our mission and calling to provide the greatest service to the clients and organizations that we work with, while never defeating core values of respect, honesty and teamwork. We will do all we can to increase the value, relevance and profitability of all we serve.
  • 3. Areas of Focus Expense & Cost Reduction Operations & Efficiencies Metrics & Reporting Calculating & Forecasting Retail Services & Scheduling
  • 4. Expense & Cost Reduction Types of Costs/Expenses SG&A Sum of all direct and indirect selling expenses and all general and administrative expenses of a company. Pre-paid Expenses Payments for goods or services to be received in the near future. Insurance is a good example of a prepaid expense. Flexible Expenses Expenses that are easily removed, reduced or changed month in and month out. These may be things like company catered meals etc.. Capital Expense Expense typically used to acquire new or upgrade equipment to either maintain or expand operations. Reimbursable Expenses Expenses incurred typically by employees that are paid back by the company.
  • 5. Expense & Cost Reduction How the expenses are categorized is best left to accounting experts such as a CPA. There are many regulations that come into play when looking at expenses and how they are calculated out…. What doesn’t change is that these still affect your bottom line, and are possibly higher than they should/could be.
  • 6. Expense & Cost Reduction Salaries/Wages/Contract Labor Loan Payments Lease Payments Equipment Etc. Transportation Airfare Car Rental Per Diem Office Supplies Supplies Postage Etc. Legal Accounting Professional Services Advertising & Promotions Licenses and Permits Taxes Vehicle Building Inventory Subscriptions Utilities Electric Gas Water Data Telephone Wireless Depreciation Maintenance Preventative Reserves Bad Debts Misc Bank fees Dues Employee benefits 401k Insurance Profit Sharing Etc. Meals and entertainment Other Insurance Premiums Office Cleaning Other Consumables On and on….
  • 7. Expense & Cost Reduction We can analyze these expenses and see where there are areas to save and move forward with those areas that the customer wants to. We understand that even if there are significant savings somewhere, that it doesn’t mean that it will change… some relationships built over years of time are worth more than dollars and sense!
  • 8. Operations & Efficiencies More than one way to increase bottom line. Decrease Expense by $’s Decrease Expense by % of sales (increase sales) Both (even better!) How? – Where do the expenses fall? Need Want Why did I buy/invest/agree to this again? Must be aware of your surroundings! Key to overall Operations!.
  • 9. Operations & Efficiencies Operations Operations transform recourses or data inputs into desired goods, services, or results, and create and deliver value to the customers. Two or more connected operations constitute a process/system. Efficiency The ratio of the output to the input of any system Overcoming in-efficiency Develop the skill to avoid wasted time, effort and money… Often times savings can be found by increasing organization and finding waste in process and procedure breakdown, and providing a solutions to overcome them.
  • 10. Operations & Efficiencies Policy/Procedure & employee handbook development. Personnel Development Interview Guides and training/ TopGrading Evaluation development and training Goal Setting Green Initiatives Paperless waste reduction Energy reduction
  • 11. Operations & Efficiencies How to visualize Operations Visual Process Mapping Swim Lanes Visio Find areas of in-efficiencies Develop solution to increase productivity etc… Process mapping is a workflow diagram to bring forth a clearer understanding of a process or series of parallel processes. It can help in identifying what best practices we need to incorporate and find appropriate benchmarks for measuring how we can arrive at better ways of doing business The more areas you are able to look at globally the better idea you have on how much general operations goes hand in hand with so many other things.
  • 12. Operations & Efficiencies Improve Process Define Goal Obtain current data Find root causes Brainstorm improvements Identify barriers to success Plan Implementation
  • 14. Metrics & Reporting KPI Development Key Performance Indicators Benchmarking Accountabilities General Sales Reporting Performance Management Quadrant and Traffic Light reporting Ranking reports based on KPI’s Incentive plan development Tracking systems Coordinate current reporting with operations and other areas.
  • 15. Calculating & Forecasting Compensation Plan development Base and Incentive Pay Commission Structure Pay for Performance Structure Sales and Profit Forecasting – Operations and Sales view (not accounting view) Analyze historical trends and account for process improvements. Targets set Weekly Monthly Quarterly Year
  • 16. Retail Services & Scheduling Forecasting Plan Development Employee Goal Setting Optimizing payroll hours through proper scheduling Tracking and Metrics Systems Trends Analysis and Promotions.
  • 17. Invoice Expense Reduction Fee Structure
  • 18. Invoice Expense Reduction Fee Structure
  • 19. Other Focus Areas Fee Structure Project Basis Mutually agreed upon quote based on needs of the business. Scope of work is agreed upon prior to start of project and invoices are ongoing based on process of project with updates given when agreed upon with customer. Sub-Contract When working in a joint venture Fee is subject to terms agreed upon by primary contracting party.
  • 20. Professional Collarboration Everything that J&W Solutions does and can do is because of other like minded business owners that have a passion for helping other business owners – both from an individual business services solution and as a group of advisors for your business. The next few slides talk about Wealth Transformation with Team Council and what It can do for you!
  • 21. Wealth Transformation with Team Counsel © “Without counsel purposes are disappointed: but in the multitude of counselors they are established.” Proverbs 15:22 KJV
  • 22.
  • 23. Cash Flow Values & Goals Statement Current Financial Statement Current Financial Statement Current Financial Statement Employee Benefits Savings Investments Business H.R. Management Current Financial Statement Asset Management Asset Management Business Planning Tax/Legal Planning Values & Goals Asset Management Risk Mgmt Asset Management Recommen-dations Implemen-tations Annual Review Asset Management Asset Management Asset Management Strategic Methodology
  • 24. The Strength of the Team Counsel Wheel Accounting Life Insurance Marketing Financial Planning Legal Services Progress Accountability Review Data Gathering Business Coaching Business Planning VALUES Implementations GOALS Cash Flow Analysis FACILITATOR Recommen- dations Property & Casualty Ins. Employee Benefits VISION Current Financial Statement H.R./ Compliance Estate Planning Long Term Projections Banking Mortgage Broker IT Business Broker
  • 25. PREFERRED MEMBERS We are seeking exclusive representation from each self-employed professional service category in Omaha. Construction, Retail, Manufacturing, Automotive, Appliance, etc. We can better serve our client by making a referral of a trusted professional to a valued client. We can all learn from each other. We can build a networking team that will feed all members built on the philosophy of quality, efficient, and timely service resulting in happy clients who will refer others to our members.

Editor's Notes

  1. These are the key areas of focus for J&W Solutions – There is expansion on each of these areas as you go through the powerpoint.
  2. This is not an all inclusive list of expenses, but gives a really good view of the differences there are in business..
  3. If you need a CPA or more information on how to structure your accounting system feel free to contact us for a referral.
  4. Obviously depending on the industry this list could be greatly expanded. Here alone is almost 50 areas that can be a drain on your business!
  5. Away from the customers office we can dive into the records and see where the money is going and see if there are any areas that can be reduced. This can be done either by negotiating better rates with existing vendors, or finding new vendors that can offer equal or better service for less money! There is no cost for us to see what areas you can save
  6. When you start looking at your processes you will see waste.. That may be in time/productivity or in real $’s. Other times you can take a step back and look at the issues and break them down by putting them into catagories that make sense.. And makes the decision process easier.
  7. Basic definitions of what Operations and efficiency is. The two go hand in hand all the time.
  8. Many businesses do not have their procedures or policies written down. There are reasons for these and they go a long way to protect the company from liabilities.. But also need to be brief a broad because you do have to abide by them. So many company/employee liabilities have been negated because of having the proper documentation in place. Do you have a succession plan? Do you have a hiring plan or even know the skills, or attributes you are looking for in your next employee? TopGrading is a process that makes sure that you power build your team by bringing in better people than are either there..or have just left.Green Initiatives – by simply using free downloads such as “cutepdf” and “pdfsam” you can dramatically reduce your paper waste, and think of even more ways to save once you develop the right habits.
  9. I have embedded a few visual ways to look at process mapping through swim lane and through cause and effect process of Visio. You can see how each position interacts with each other and where you can improve productivity with down time.
  10. Having a continuous process improvement mindset will keep any business ahead and keep downtime and non-productive time to a minimum.
  11. Many business owners have done the work for so long that they have a hard time understanding why it is that their employees just don’t get it or can’t be as productive as they were when they were doing it.. Or as they are still doing it. Being able to identify key areas to focus on, you can help to improve productivity or gauge rather or not someone is capable of making the turn. Being able to look at the numbers and see who is performing in the key areas and who is not is an absolute when dealing with performance management, accountabilities and employment rights in general. You will hear HR people all the time talk about documentation, documentation, documentation..
  12. No matter the tenure or level of an employee they need to have incentives.. But you must know how they are motivated… believe it or not, not all are motivated by money, several are customer centric and would rather have a coke and a candy bar for a good job or a PTO day. When you can forecast goals and metrics they have something to reach for as well. The overall number 1 motivation factor for an employee is to make their boss happy.. But hey MUST know how to do that.
  13. From having a daily sales goal to hit to having the right people there at the right time are key areas to having a successful retail operation. We can put over 20 years of retail leadership to work for you and your business from open to close.
  14. We are so confident that we can save money just from reviewing expenses that we analyze this area for free and only get paid when we find savings. When we do we get 25% of the first years calculated expenses.. But unlike some competitors (who charge 50%) we want you to feel the savings from month 1 so we want you to pay it out over 3-6 months. * If your business is hurting and is not in the black even after we are able to find significant savings we will only charge the non-profit rate of 10%.
  15. Same as for-profit businesses.. Just we charge 10% instead of 25% to help them keep doing what they do best even faster.
  16. Other project areas will be quoted and mutually agreed upon prior to starting a project. Each is based on a project rate and does not constitute or break down into an hourly rate.