Integrated Management Systems (IMS) by Valio Competitive Intelligence. We aggregate many benefits to the companies that decide for implementation of this important management tool.
2. Integrated Management Systems (IMS)
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The Benefits of an IMS can be summarized as Competitiveness, Costs
and Reputation. The main benefits are:
• Consistency of aims, objectives, systems and procedures
• Time and cost reductions throughout the company
• Reduction in audit time, fees, and frequency
• Improved corporate image and reputation
• Improvements in staff efficiency through the definition of clear
roles and responsibilities
• Increased operational efficiency
• Reduction in risks
• Increased revenue and can help to open markets with non-tariff
barriers to trade
• Factual Approach to Decision Making
• Improved Supplier Relationships
• Enhanced Customer Satisfaction
3. Consistency of aims, objectives, systems and procedures
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We help the clients to achieve consistency in their managements
based on the following concepts:
• Aim: we evaluate where the business wants to go in the future, its
goals. If it’s a really statement of purpose.
• Objectives: we help them to find how to achieve the business
aims, stablishing clearly measurable targets considering:
• Must to be: Agreed, Realistic and Time Specific
• Systems: We are prepared to enable a rapid process execution
and achieve the consistency across the enterprise using our tools
package
• Procedures: We defend that the standard architecture is:
• All the business rules must to be in a centralized repository
where it has all the processes reference
• All the process metrics are accessible for all in the organization.
4. Time and cost reductions throughout the company
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There are many strategies to achieve time and cost reductions
granted by the efficient IMS. We hope the most applicable are:
• Shared Services Center (increasing the quality and professionalism
of support processes for the business)
• Reduction of losses and better quality product
• Reduction of warehoused amounts (inputs and final products)
• Elimination of over supervising
• Process Standardization
• Coordination of demand and supply
• Reduced business requirements
• Elimination of duplicated analysis
• Elimination of low-value meetings
5. Integrated Management Systems (IMS)
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Based in ISO Guidelines we define the following steps:
1. Preparation
• Top Management Commitment
• Socialization and Commitment of all in the organization
• Appoint the IMS Representative Leader
• Training
• Conduct initial status survey
• Structuration of the Quality System
2. Documentation
3. Implementation
4. Audits
• Internal Audits
• External Audits
5. Continual Improvement
6. IMS Training
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The IMS training must to be specific to:
• Top Management
• Middle Management
• Junior Level Management
• Operative Teams
The next step is to create a motivating environment covering the
different management issues:
• Quality Assurance
• Environment
• Safety
• Health
• Information Security
7. IMS Initial Status Survey
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Also known as Gap Analysis, this step is important to identify what is
the degree of compliance against requirements of the standards
under consideration in the proposed IMS:
• Understanding all the activities of the company;
• Development of process map
• Engagement of the team
• Hazard & Risk Assessment (HRA)
• Business Impact Analysis (BIA)
8. IMS Documentation
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The IMS documentation must to be:
• Specific and Suitable for the business
The next step is to define the Process Design:
• Quality Manual
• Six Quality Procedures
• Quality Policy
• Quality Objectives
• Process Flowchart
• Work Instructions
• Forms
9. IMS Implementation
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Our methodology of implementation consists in:
• Workshops on process
• Document implementation by departments
• Individual assistance in implanting new processes
• Initiate the IMS Performance Monitoring Dashboard
• Capacitation of auditors
11. Continual Improvement Process (CIP)
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The CIP’s Core Concepts are:
• Feedback: reflection of process
• Efficiency: identification, reduction and elimination of suboptimal
processes
• Evolution: based on a cycle, the process is always incremental
The more simple and efficient tool to guarantee the CIP is the PDCA
Cycle