The document discusses computerized accounting systems, outlining their advantages over manual accounting, such as automation, accuracy, and reliability. It includes a detailed comparison between manual and computerized accounting, features of prominent accounting software like Tally, and the process of voucher management within these systems. Key benefits identified are improved data access, speed, security, and cost-effectiveness, alongside a historical overview of Tally's versions and functionalities.

1. WELCOME

2. Computerized Accounting System
Conducted by:
Saleh Muhammed Saki
(Founder & CEO-ERP Solutions BD)

3. Objectives of the study
1. To study the Meaning, definition and advantages of computerized
accounting.
2. To study the comparison between Manual Accounting & Computerized
accounting System.
3. To know the accounting software Tally , it’s features and different
versions.
4. To study the preparation of vouchers , steps, selections, types, altering,
deleting of vouchers, feeding of data and generation of report

4. Computerized Accounting
Computerized accounting system is an accounting
information system so as to process the financial
data transactions and events as per generally
accepted accounting principles (GAAP) to generate
reports as per the need of users.
Transaction Processing System (TPS) is the first and
prime stage in computerized accounting. The main
objective of TPS is to record, process, validate and
store transactions of the business for further process.

5. TPS involve following steps in
Processing a transaction
Transaction processing system
Data entry
Data Validation
Processing and revalidation
Storage
Information
Report

6. 1. Automation: Since all the calculations are handled by the software,
computerized accounting eliminates many of the mundane and time-
consuming processes associated with manual accounting. For example,
once issued, invoices are processed automatically making accounting less
time-consuming.
2. Accuracy: This accounting system is designed to be accurate to the
minutest detail. Once the data is entered into the system, all the
calculations, including additions and subtractions, are done automatically
by software.
3. Data Access: Using accounting software it becomes much easier for
different individuals to access accounting data outside of the office,
securely. This is particularly true if an online accounting solution is being
used.
4. Reliability: Because the calculations are so accurate, the financial
statements prepared by computers are highly reliable.

7. 5. Scalable: When your company grows, the amount of accounting necessary not
only increases but becomes more complex. With computerized accounting,
everything is kept straightforward because sifting through data using software
is easier than sifting through a bunch of papers.
6. Speed: Using accounting software, the entire process of preparing accounts
becomes faster. Furthermore, statements and reports can be generated
instantly at the click of a button. Managers do not have to wait for hours, even
days, to lay their hands on an important report.
7. Security: The latest data can be saved and stored in offsite locations so it is
safe from natural and man-made disasters like earthquakes, fires, floods, arson
and terrorist attacks. In case of a disasters, the system can be quickly restored
on other computers. This level of precaution is taken by Clever Accounting.
8. Cost-effective: Since using computerized accounting is more efficient than
paper-based accounting, than naturally, work will be done faster and time will
be saved. When one considers that Clever Accounting, one of the latest online
accounting solutions, starts at a low monthly subscription, then computerized
accounting really becomes a no-brainer.
9. Visuals: Viewing your accounts using a computer allows you to take advantage
of the option to view your data in different formats. You can view data in tables
and using different types of charts.

8. Top 10 accounting software
in India
1. Tally
2. ZOHO Books
3. Quick book Enterprises
4. Marg
5. Busy Accounting Software
6. Profit Books Accounting software
7. Saral Accounting
8. Reach Accounting Software
9. Xero
10. Wave Accounting

9. Manual Accounting
Manual Accounting is a system
of accounting that uses physical registers and
account books, for keeping financial records.

10. Advantages of Manual
accounting
• Error Correction: Despite the convenience and market penetration of computer-based
accounting systems, manual accounting still offers several advantages that make it a
viable alternative. The first is error correction. Double-entry accounting, attributed to
Luca Pacioli, a 15th
century Italian, provides a natural way to guard against data entry
errors and number transpositions. Every transaction gets entered as a debit in one
account, and a credit in another account. Trial balances compare all debits and all
credits. If these don’t match, an error is made somewhere in the accounts.
• Data System Errors and File Corruption
Computer systems store data in ways that aren’t commonly understood by many
users. Opening the wrong file with old data or encountering a data file with digital
errors can ruin the validity of your current data. Manual systems use a single file, the
ledger, for each account. There’s no other version with similar data that may be
confused.
• Always Accessible
Power or internet outages won’t prevent you from working on accounts unless you’re
thrown into complete darkness.

11. Manual Accounting and Computerized Accounting
Sr. No. BASIS FOR
COMPARISON
MANUAL ACCOUNTING COMPUTERIZED
ACCOUNTING
1. Meaning Manual Accounting is a
system of accounting
that uses physical
registers and account
books, for keeping
financial records.
Computerized
Accounting is an
accounting system that
uses an accounting
software, for recording
financial transactions
electronically.
2. Recording Recording is possible
through book of original
entry.
Data content is recorded
in customized database.
3. Calculation All the calculation is
performed manually.
Only data input is
required, the
calculations are
performed by computer

12. Sr. No. BASIS FOR
COMPARISON
MANUAL ACCOUNTING COMPUTERIZED
ACCOUNTING
5. Adjusting
Entries
It is made for
rectification of errors.
It cannot be made for
rectification of errors.
6. Backup Not possible Entries of transactions
can be saved and backed
up
7. Trial Balance Prepared when necessary. Instant trial balance is
provided on daily basis.
8. Financial
Statement
It is prepared at the end
of the period, or
quarter.
It is provided at the click
of button.

13. INTRODUCTION of TALLY
Tally is an ERP (Enterprise Resource Planning) accounting
software package used for recording day to day business data of a
company. The latest version of Tally is Tally ERP 9.
Tally ERP 9 is fastest and powerful concurrent multi-lingual (12
languages including 9 Indian language) business accounting and
inventory management software.
Meet the need of small, medium and large businesses.
The software handles accounting, inventory management, order
management, tax management, payroll, banking and many such
requirements of the business

14. HISTORY AND FOUNDER
•Tally software Developed by Tally Solution Pvt.
Ltd. (1986) It’s a multinational Indian Company.
•Headquarter: Bangaluru, Karnataka
•Founded by : Shyam Sunder Goneka & Bharat
Goenka
•Website link:- https://tallysolutions.com/

15. All Tally versions
Sr. No. Year Versions Contents
1 1990 Tally 3.0 Basic Accounting for small, business orgnization
2 1991 Tally 3.12 Basic of Accounting
3 1992 Tally 4. DOS Based Accounting
4 1994 Tally 4.5 Financial Accounting, Classification, reports
5 1996 Tally 5 Inventory Modules structural involving and
integrated accounting and inventory records.
6 1996 Tally 5.4 Capacity of importing of data, able to convert earlier
data formats into the current data format.
7 2001 Tally 6.3 An extension of enterprise system.

16. 8 2005 Tally 7.2 An integrated enterprise system, provides
various types of taxes such as TDS, VAT &
TCS along with service tax modules.
9 2006 Tally 8.1 Multi language, support 10 language
10 2006 Tally 9 Support 13 languages, including foreign
ones and also includes payroll, POS (Point
of Sales)
11. 2009 Tally ERP 9 Complete Business Solution
12. 2015 Tally ERP 9 Taxation and compliance feature
13 2017 Tally ERP 9 with
GST
Updated GST compliance software

17. Tally ERP 9 Screen

18. Features of Tally ERP.9
• A leading accounting software
• No accounting codes
• Complete business solution
• Integrated/Non-integrated accounting and inventory
• Flexible and easy to use
• Speed
• Versatility
• Multiplatform availability
• Online Help (Alt+H)
• Tally.NET
• Remote access
• Simple and rapid installation
• Unlimited multiuser support
• Internal Backup & restore
• High security Level
• Tally Audit
• Import and Export Data
• Multilingual capability

19. Preparation of Vouchers
Voucher
A voucher is a certificate or document that either allows
you to purchase something or proves that you paid for
something.
Voucher is an original and valid document in every
business. It is proof or an evidence of record entry in the
books of accounts. The entry with the help of voucher is
known as “Voucher Entry”.
Examples of Vouchers
Counter-foil, pay in slip, sales and purchase invoice, cash
memo, bank in slip etc.

20. Types of Vouchers provided in
Tally
Sr. No. Function key Types of Voucher Use of voucher
1 F4 Contra Voucher (Cash
With Bank)
i. Cash Deposited in bank
ii. Cash Withdrawal from bank
iii. Cheque transferred from one bank to
another bank
iv. Loan taken from bank
2 F5 Payment Voucher
(Cash/Bank)
i. Purchase goods by cash or cheque
ii. Paid Expenses by cash or cheque
iii. Paid loan by cash or cheque
iv. Purchase Fixed Assets by cash or cheque
v. Any type of payment made by cash or
cheque

21. 3 F6 Receipt Voucher
(Cash/Bank)
i. Sales goods by cash or cheque
ii. Received Incomes by cash or cheque
iii. Received cash or cheque from
customer
iv. Any type of income received by cash
or cheque
v. Loan Taken From Friends, Relatives or
other persons
4 F7 Journal Voucher i. Depreciation entries
ii. Assets purchase on credit
iii. Any Type of Adjustment entries
5 F8 Sales Voucher i. Credit Sales
6 F9 Purchase Voucher i. Credit Purchase
7. Ctrl+F8 Credit Note i. Sales return
ii. Interest receivable adjustment
8. Ctrl+F9 Debit Note i. Purchase return
ii. Interest Payable adjustment
9. Ctrl + F10 Memorandum i. Any type of future entry

22. Steps in entering voucher in Tally
• To know the valid source of document and type of transaction.
• To understand the accounts involved.
• Select type of transaction and press function key from F4 to F10 accordingly.
• Entre the date or change in date (F2)
• Entre the number of vouchers.
• In case Credit sales or credit purchases, entre reference number.
• Open ledger accounts if it is not already opened or created (ALT+C).
• Enter the amount of given transaction and also one can use calculator by
pressing ALT+C
• To show Dr. or Cr. By showing word To and By. To means Credit and By
means Debit.
• Verify the total of debit and credit balance of various accounts. Tally provide
total of both.
• Entre the narration for transaction.
• Entre the adjustable amount if receipt from debtors and payments to creditors.
• Lastly, Voucher is entered, press Entre key or Y/N and save.

23. Voucher entry in Tally ERP 9
1. Select a Company –Gateway of Tally.
2. Gateway of Tally- Accounting vouchers.
3. F2-to update the date
4. F4- Contra (Cash with Bank)
5. F5- Payment (Cash/ Bank)
6. F6-Receipt (Cash/Bank)
7. F7- Journal Entry-provisions, rectification and adjustment
8. F8- Cash and credit sales of Goods
9. Ctrl+F8- Credit note
10. F9- Purchase
11. Ctrl+F9-Debit Note
12. F10 Memorandum (Suspense Transaction or Any type future entry)

24. Altering of voucher
To alter means change or modified. The
change or edit in one or more data voucher is
known as altering of voucher.
Path of Altering Voucher in Tally
Go to Display > Day book > select the voucher
that has to be altered >Make the changes
>Save the altered voucher

25. Deleting of voucher
If wrong or incorrect voucher entries are
made. It is essential to delete the said voucher instead of
making reverse entries. This facility avoid the
unnecessary entries and nullifies the wrong effects.
Path of Deleting Voucher in Tally
Go to Display > Day book > select the voucher that
has to be deleted

26. Feeding of Data and
Generation of Reports
• After feeding required data, before generating any
report, statement or subsidiary books tally display it on
screen. The report can be saved stored and saved safely
in computer memory, there for business can get data
whenever required.
•Tally providing following outputs after feeding data
1. Books of accounts
2. Reports
3. Data

27. Specimens of Report can view in
Tally
• Trial Balance
Gateway of Tally > Display > Trial Balance
• Profit and Loss Account
Gateway of Tally > Display > Profit & Loss Account
• Balance Sheet
Gateway of Tall > Display > Balance sheet

28. Thank You…
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