This document outlines various procedures for managing information in multi-user environments. It discusses setting information path flows, implementing records management systems, prioritizing jobs, and ensuring privacy and assigning passwords. Specifically, it provides examples of using data flow diagrams to show information paths, sorting data alphabetically for easy access, using relational databases to link borrower and item records, and setting different access permissions for closed versus open home pages.
Spreadmart To Data Mart BISIG PresentationDan English
Presentation at the North Central BI Special Interest Group (BISIG) going over a case study of converting an Excel Spreadmart solution to a SSAS data mart solution
BI Self-Service Keys to Success and QlikView OverviewSenturus
Understand the success factors for achieving self-service BI, which enables business decision-makers to readily access, analyze and report on information needed without requiring assistance from IT. View the webinar and download this deck: http://www.senturus.com/resources/self-service-bi-keys-to-success/.
Gain an unbiased look at QlikView, giving you the information you need to determine whether to choose QlikView to enable self-service BI in your organization.
Senturus, a business analytics consulting firm, has a resource library with hundreds of free recorded webinars, trainings, demos and unbiased product reviews. Take a look and share them with your colleagues and friends: http://www.senturus.com/resources/.
The Great Lakes: How to Approach a Big Data ImplementationInside Analysis
The Briefing Room with Dr. Robin Bloor and Think Big, a Teradata Company
Live Webcast April 7, 2015
Watch the archive: https://bloorgroup.webex.com/bloorgroup/lsr.php?RCID=4114b87441ab7b2b4c52f6b24776e5a1
The more things change in Big Data, the more they stay the same. Indeed, there are many similarities between a Hadoop-based Data Lake and today’s modern Data Warehouse. Regardless of platform, information workers must still be able to turn their assets into action quickly, without taking a hit on governance or downstream performance.
Register for this episode of The Briefing Room to hear veteran Analyst Dr. Robin Bloor as he explains the challenges facing organizations who endeavor on Big Data projects. He’ll be briefed by Rick Stellwagen of Think Big, a Teradata Company, who will outline his company’s approach to handling Big Data implementations. Rick will discuss the role of the data lake, and how timely response of queries is critical for reporting and analysis.
Visit InsideAnalysis.com for more information.
Content.gov 2014 - A New Approach to Achieving Govenance and Compliance, Mike...Alfresco Software
Getting wide spread adoption of corporate electronic record management solutions has always been difficult, if not impossible, to achieve.
Learn how the next generation of ECM solution can blur the boundaries between content creation, document collaboration and longer-term information governance.
See how easy it is to configure intelligent file plans that allow in-place records to be automatically filled and declared. So simple to use that any user from anywhere in the document management solution, from their email or from their desktop, can create records as part of their normal work procedure, allowing companies to finally get the complete adoption and compliance that they have been seeking.
This presentation looks at what organizations on the path to paperlite need to do in the planning stage to ensure they reap the rewards of document imaging.
Data Management Meets Human Management - Why Words MatterDATAVERSITY
At Fifth Third Bank, about 450 people use data every day. They all start with Alation. But this wasn't always the case. In fact, getting hundreds of folks working in sync has been a monumental task.
Just ask Greg Swygart, VP of enterprise data at Fifth Third Bank. Greg has led data consumption and interaction efforts since adopting Alation. Currently he’s scaling out data literacy for Fifth Third, replicating data capabilities to all roles across the company.
Join Greg to learn how Fifth Third Bank moved from a command-and-control governance approach to non-invasive — and reaped the benefits. Greg will be followed by Bob Seiner, creator of Non-Invasive Data Governance, who will speak to data governance’s evolution, with an eye to what’s next.
In this webinar, you'll learn:
• About Fifth Third’s transition away from command-and-control governance
• How Fifth Third leverages Alation as its data marketplace for curation & consumption
• Why words matter when driving adoption
• About the data catalog — and its role in human management
#bluecruxtalks crash course - Part 1 - Master Data Factories.pdfBluecrux
Today, organizations transform their planning landscape by implementing powerful APS solutions with the intention of achieving supply chain excellence by:
- Gaining end-to-end visibility
- Improving customer experience
- Increasing cash conversion
- Increasing efficiency
- Improving effectiveness
However, few of them have the data foundation needed to take full advantage of their APS capabilities because these solutions require larger quantities of data, of higher complexity, and higher quality.
We have identified 7 guiding principles for successful data governance after many planning transformations made at clients such as J&J, Roche, Novo Nordisk, Astra Zeneca...
LEARNING OBJECTIVES
After studying this chapter, you should be able to:
1. Explain the importance and advantages of databases, as well as the difference between database systems and file-based legacy systems.
2. Explain database systems, including logical and physical views, schemas,
the data dictionary, and DBMS languages.
3. Describe what a relational database is, how it organizes data, and how to
create a set of well-structured relational database tables.
Relational databases underlie most modern integrated AISs. This chapter and Chapters 17
through 19 explain how to participate in the design and implementation of a database. This
chapter defines a database, with the emphasis on understanding the relational database structure. Chapter 17 introduces two tools used to design databases—entity-relationship diagramming and REA data modeling—and demonstrates how to use them to b uild a data model.
To appreciate the power of databases, it is important to understand how data are stored in
computer systems. Figure 4-1 shows a data hierarchy. Information about the attributes of a
customer, such as name and address, are stored in fields. All the fields containing data about
one entity (e.g., one customer) form a record. A set of related records, such as all customer
records, forms a file (e.g., the customer file). A set of interrelated, centrally coordinated data
files that are stored with as little data redundancy as possible forms a database. A database
consolidates records previously stored in separate files into a common pool and serves a variety of users and data processing applications.
Databases were developed to address the proliferation of master files. For many years, companies created new files and programs each time a need for information arose. Bank of America
once had 36 million customer accounts in 23 separate systems. This proliferation created problems such as storing the same data in two or more master files, as shown in Figure 4-2. This made
it difficult to integrate and update data and to obtain an organization-wide view of data. It also created problems because the data in the different files were inconsistent. For example, a customer’s
address may have been correctly updated in the shipping master file but not the billing master file.
Figure 4-2 illustrates the differences between file-oriented systems and database systems.
In the database approach, data is an organizational resource that is used by and managed for
the entire organization, not just the originating department. A database management system
(DBMS) is the program that manages and controls the data and the interfaces between the
data and the application programs that use the data stored in the database. The database, the
DBMS, and the application programs that access the database through the DBMS are referred
to as the database system. The database administrator (DBA) is responsible for coordinating, controlling, and managing the database.
Spreadmart To Data Mart BISIG PresentationDan English
Presentation at the North Central BI Special Interest Group (BISIG) going over a case study of converting an Excel Spreadmart solution to a SSAS data mart solution
BI Self-Service Keys to Success and QlikView OverviewSenturus
Understand the success factors for achieving self-service BI, which enables business decision-makers to readily access, analyze and report on information needed without requiring assistance from IT. View the webinar and download this deck: http://www.senturus.com/resources/self-service-bi-keys-to-success/.
Gain an unbiased look at QlikView, giving you the information you need to determine whether to choose QlikView to enable self-service BI in your organization.
Senturus, a business analytics consulting firm, has a resource library with hundreds of free recorded webinars, trainings, demos and unbiased product reviews. Take a look and share them with your colleagues and friends: http://www.senturus.com/resources/.
The Great Lakes: How to Approach a Big Data ImplementationInside Analysis
The Briefing Room with Dr. Robin Bloor and Think Big, a Teradata Company
Live Webcast April 7, 2015
Watch the archive: https://bloorgroup.webex.com/bloorgroup/lsr.php?RCID=4114b87441ab7b2b4c52f6b24776e5a1
The more things change in Big Data, the more they stay the same. Indeed, there are many similarities between a Hadoop-based Data Lake and today’s modern Data Warehouse. Regardless of platform, information workers must still be able to turn their assets into action quickly, without taking a hit on governance or downstream performance.
Register for this episode of The Briefing Room to hear veteran Analyst Dr. Robin Bloor as he explains the challenges facing organizations who endeavor on Big Data projects. He’ll be briefed by Rick Stellwagen of Think Big, a Teradata Company, who will outline his company’s approach to handling Big Data implementations. Rick will discuss the role of the data lake, and how timely response of queries is critical for reporting and analysis.
Visit InsideAnalysis.com for more information.
Content.gov 2014 - A New Approach to Achieving Govenance and Compliance, Mike...Alfresco Software
Getting wide spread adoption of corporate electronic record management solutions has always been difficult, if not impossible, to achieve.
Learn how the next generation of ECM solution can blur the boundaries between content creation, document collaboration and longer-term information governance.
See how easy it is to configure intelligent file plans that allow in-place records to be automatically filled and declared. So simple to use that any user from anywhere in the document management solution, from their email or from their desktop, can create records as part of their normal work procedure, allowing companies to finally get the complete adoption and compliance that they have been seeking.
This presentation looks at what organizations on the path to paperlite need to do in the planning stage to ensure they reap the rewards of document imaging.
Data Management Meets Human Management - Why Words MatterDATAVERSITY
At Fifth Third Bank, about 450 people use data every day. They all start with Alation. But this wasn't always the case. In fact, getting hundreds of folks working in sync has been a monumental task.
Just ask Greg Swygart, VP of enterprise data at Fifth Third Bank. Greg has led data consumption and interaction efforts since adopting Alation. Currently he’s scaling out data literacy for Fifth Third, replicating data capabilities to all roles across the company.
Join Greg to learn how Fifth Third Bank moved from a command-and-control governance approach to non-invasive — and reaped the benefits. Greg will be followed by Bob Seiner, creator of Non-Invasive Data Governance, who will speak to data governance’s evolution, with an eye to what’s next.
In this webinar, you'll learn:
• About Fifth Third’s transition away from command-and-control governance
• How Fifth Third leverages Alation as its data marketplace for curation & consumption
• Why words matter when driving adoption
• About the data catalog — and its role in human management
#bluecruxtalks crash course - Part 1 - Master Data Factories.pdfBluecrux
Today, organizations transform their planning landscape by implementing powerful APS solutions with the intention of achieving supply chain excellence by:
- Gaining end-to-end visibility
- Improving customer experience
- Increasing cash conversion
- Increasing efficiency
- Improving effectiveness
However, few of them have the data foundation needed to take full advantage of their APS capabilities because these solutions require larger quantities of data, of higher complexity, and higher quality.
We have identified 7 guiding principles for successful data governance after many planning transformations made at clients such as J&J, Roche, Novo Nordisk, Astra Zeneca...
LEARNING OBJECTIVES
After studying this chapter, you should be able to:
1. Explain the importance and advantages of databases, as well as the difference between database systems and file-based legacy systems.
2. Explain database systems, including logical and physical views, schemas,
the data dictionary, and DBMS languages.
3. Describe what a relational database is, how it organizes data, and how to
create a set of well-structured relational database tables.
Relational databases underlie most modern integrated AISs. This chapter and Chapters 17
through 19 explain how to participate in the design and implementation of a database. This
chapter defines a database, with the emphasis on understanding the relational database structure. Chapter 17 introduces two tools used to design databases—entity-relationship diagramming and REA data modeling—and demonstrates how to use them to b uild a data model.
To appreciate the power of databases, it is important to understand how data are stored in
computer systems. Figure 4-1 shows a data hierarchy. Information about the attributes of a
customer, such as name and address, are stored in fields. All the fields containing data about
one entity (e.g., one customer) form a record. A set of related records, such as all customer
records, forms a file (e.g., the customer file). A set of interrelated, centrally coordinated data
files that are stored with as little data redundancy as possible forms a database. A database
consolidates records previously stored in separate files into a common pool and serves a variety of users and data processing applications.
Databases were developed to address the proliferation of master files. For many years, companies created new files and programs each time a need for information arose. Bank of America
once had 36 million customer accounts in 23 separate systems. This proliferation created problems such as storing the same data in two or more master files, as shown in Figure 4-2. This made
it difficult to integrate and update data and to obtain an organization-wide view of data. It also created problems because the data in the different files were inconsistent. For example, a customer’s
address may have been correctly updated in the shipping master file but not the billing master file.
Figure 4-2 illustrates the differences between file-oriented systems and database systems.
In the database approach, data is an organizational resource that is used by and managed for
the entire organization, not just the originating department. A database management system
(DBMS) is the program that manages and controls the data and the interfaces between the
data and the application programs that use the data stored in the database. The database, the
DBMS, and the application programs that access the database through the DBMS are referred
to as the database system. The database administrator (DBA) is responsible for coordinating, controlling, and managing the database.
The Metaverse and AI: how can decision-makers harness the Metaverse for their...Jen Stirrup
The Metaverse is popularized in science fiction, and now it is becoming closer to being a part of our daily lives through the use of social media and shopping companies. How can businesses survive in a world where Artificial Intelligence is becoming the present as well as the future of technology, and how does the Metaverse fit into business strategy when futurist ideas are developing into reality at accelerated rates? How do we do this when our data isn't up to scratch? How can we move towards success with our data so we are set up for the Metaverse when it arrives?
How can you help your company evolve, adapt, and succeed using Artificial Intelligence and the Metaverse to stay ahead of the competition? What are the potential issues, complications, and benefits that these technologies could bring to us and our organizations? In this session, Jen Stirrup will explain how to start thinking about these technologies as an organisation.
DevOps and Testing slides at DASA ConnectKari Kakkonen
My and Rik Marselis slides at 30.5.2024 DASA Connect conference. We discuss about what is testing, then what is agile testing and finally what is Testing in DevOps. Finally we had lovely workshop with the participants trying to find out different ways to think about quality and testing in different parts of the DevOps infinity loop.
Observability Concepts EVERY Developer Should Know -- DeveloperWeek Europe.pdfPaige Cruz
Monitoring and observability aren’t traditionally found in software curriculums and many of us cobble this knowledge together from whatever vendor or ecosystem we were first introduced to and whatever is a part of your current company’s observability stack.
While the dev and ops silo continues to crumble….many organizations still relegate monitoring & observability as the purview of ops, infra and SRE teams. This is a mistake - achieving a highly observable system requires collaboration up and down the stack.
I, a former op, would like to extend an invitation to all application developers to join the observability party will share these foundational concepts to build on:
Pushing the limits of ePRTC: 100ns holdover for 100 daysAdtran
At WSTS 2024, Alon Stern explored the topic of parametric holdover and explained how recent research findings can be implemented in real-world PNT networks to achieve 100 nanoseconds of accuracy for up to 100 days.
GraphRAG is All You need? LLM & Knowledge GraphGuy Korland
Guy Korland, CEO and Co-founder of FalkorDB, will review two articles on the integration of language models with knowledge graphs.
1. Unifying Large Language Models and Knowledge Graphs: A Roadmap.
https://arxiv.org/abs/2306.08302
2. Microsoft Research's GraphRAG paper and a review paper on various uses of knowledge graphs:
https://www.microsoft.com/en-us/research/blog/graphrag-unlocking-llm-discovery-on-narrative-private-data/
Encryption in Microsoft 365 - ExpertsLive Netherlands 2024Albert Hoitingh
In this session I delve into the encryption technology used in Microsoft 365 and Microsoft Purview. Including the concepts of Customer Key and Double Key Encryption.
In his public lecture, Christian Timmerer provides insights into the fascinating history of video streaming, starting from its humble beginnings before YouTube to the groundbreaking technologies that now dominate platforms like Netflix and ORF ON. Timmerer also presents provocative contributions of his own that have significantly influenced the industry. He concludes by looking at future challenges and invites the audience to join in a discussion.
State of ICS and IoT Cyber Threat Landscape Report 2024 previewPrayukth K V
The IoT and OT threat landscape report has been prepared by the Threat Research Team at Sectrio using data from Sectrio, cyber threat intelligence farming facilities spread across over 85 cities around the world. In addition, Sectrio also runs AI-based advanced threat and payload engagement facilities that serve as sinks to attract and engage sophisticated threat actors, and newer malware including new variants and latent threats that are at an earlier stage of development.
The latest edition of the OT/ICS and IoT security Threat Landscape Report 2024 also covers:
State of global ICS asset and network exposure
Sectoral targets and attacks as well as the cost of ransom
Global APT activity, AI usage, actor and tactic profiles, and implications
Rise in volumes of AI-powered cyberattacks
Major cyber events in 2024
Malware and malicious payload trends
Cyberattack types and targets
Vulnerability exploit attempts on CVEs
Attacks on counties – USA
Expansion of bot farms – how, where, and why
In-depth analysis of the cyber threat landscape across North America, South America, Europe, APAC, and the Middle East
Why are attacks on smart factories rising?
Cyber risk predictions
Axis of attacks – Europe
Systemic attacks in the Middle East
Download the full report from here:
https://sectrio.com/resources/ot-threat-landscape-reports/sectrio-releases-ot-ics-and-iot-security-threat-landscape-report-2024/
GDG Cloud Southlake #33: Boule & Rebala: Effective AppSec in SDLC using Deplo...James Anderson
Effective Application Security in Software Delivery lifecycle using Deployment Firewall and DBOM
The modern software delivery process (or the CI/CD process) includes many tools, distributed teams, open-source code, and cloud platforms. Constant focus on speed to release software to market, along with the traditional slow and manual security checks has caused gaps in continuous security as an important piece in the software supply chain. Today organizations feel more susceptible to external and internal cyber threats due to the vast attack surface in their applications supply chain and the lack of end-to-end governance and risk management.
The software team must secure its software delivery process to avoid vulnerability and security breaches. This needs to be achieved with existing tool chains and without extensive rework of the delivery processes. This talk will present strategies and techniques for providing visibility into the true risk of the existing vulnerabilities, preventing the introduction of security issues in the software, resolving vulnerabilities in production environments quickly, and capturing the deployment bill of materials (DBOM).
Speakers:
Bob Boule
Robert Boule is a technology enthusiast with PASSION for technology and making things work along with a knack for helping others understand how things work. He comes with around 20 years of solution engineering experience in application security, software continuous delivery, and SaaS platforms. He is known for his dynamic presentations in CI/CD and application security integrated in software delivery lifecycle.
Gopinath Rebala
Gopinath Rebala is the CTO of OpsMx, where he has overall responsibility for the machine learning and data processing architectures for Secure Software Delivery. Gopi also has a strong connection with our customers, leading design and architecture for strategic implementations. Gopi is a frequent speaker and well-known leader in continuous delivery and integrating security into software delivery.
Climate Impact of Software Testing at Nordic Testing DaysKari Kakkonen
My slides at Nordic Testing Days 6.6.2024
Climate impact / sustainability of software testing discussed on the talk. ICT and testing must carry their part of global responsibility to help with the climat warming. We can minimize the carbon footprint but we can also have a carbon handprint, a positive impact on the climate. Quality characteristics can be added with sustainability, and then measured continuously. Test environments can be used less, and in smaller scale and on demand. Test techniques can be used in optimizing or minimizing number of tests. Test automation can be used to speed up testing.
Alt. GDG Cloud Southlake #33: Boule & Rebala: Effective AppSec in SDLC using ...James Anderson
Effective Application Security in Software Delivery lifecycle using Deployment Firewall and DBOM
The modern software delivery process (or the CI/CD process) includes many tools, distributed teams, open-source code, and cloud platforms. Constant focus on speed to release software to market, along with the traditional slow and manual security checks has caused gaps in continuous security as an important piece in the software supply chain. Today organizations feel more susceptible to external and internal cyber threats due to the vast attack surface in their applications supply chain and the lack of end-to-end governance and risk management.
The software team must secure its software delivery process to avoid vulnerability and security breaches. This needs to be achieved with existing tool chains and without extensive rework of the delivery processes. This talk will present strategies and techniques for providing visibility into the true risk of the existing vulnerabilities, preventing the introduction of security issues in the software, resolving vulnerabilities in production environments quickly, and capturing the deployment bill of materials (DBOM).
Speakers:
Bob Boule
Robert Boule is a technology enthusiast with PASSION for technology and making things work along with a knack for helping others understand how things work. He comes with around 20 years of solution engineering experience in application security, software continuous delivery, and SaaS platforms. He is known for his dynamic presentations in CI/CD and application security integrated in software delivery lifecycle.
Gopinath Rebala
Gopinath Rebala is the CTO of OpsMx, where he has overall responsibility for the machine learning and data processing architectures for Secure Software Delivery. Gopi also has a strong connection with our customers, leading design and architecture for strategic implementations. Gopi is a frequent speaker and well-known leader in continuous delivery and integrating security into software delivery.
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A presentation about the usage and availability of Varnish on Kubernetes. This talk explores the capabilities of Varnish caching and shows how to use the Varnish Helm chart to deploy it to Kubernetes.
This presentation was delivered at K8SUG Singapore. See https://feryn.eu/presentations/accelerate-your-kubernetes-clusters-with-varnish-caching-k8sug-singapore-28-2024 for more details.
PHP Frameworks: I want to break free (IPC Berlin 2024)Ralf Eggert
In this presentation, we examine the challenges and limitations of relying too heavily on PHP frameworks in web development. We discuss the history of PHP and its frameworks to understand how this dependence has evolved. The focus will be on providing concrete tips and strategies to reduce reliance on these frameworks, based on real-world examples and practical considerations. The goal is to equip developers with the skills and knowledge to create more flexible and future-proof web applications. We'll explore the importance of maintaining autonomy in a rapidly changing tech landscape and how to make informed decisions in PHP development.
This talk is aimed at encouraging a more independent approach to using PHP frameworks, moving towards a more flexible and future-proof approach to PHP development.
SAP Sapphire 2024 - ASUG301 building better apps with SAP Fiori.pdfPeter Spielvogel
Building better applications for business users with SAP Fiori.
• What is SAP Fiori and why it matters to you
• How a better user experience drives measurable business benefits
• How to get started with SAP Fiori today
• How SAP Fiori elements accelerates application development
• How SAP Build Code includes SAP Fiori tools and other generative artificial intelligence capabilities
• How SAP Fiori paves the way for using AI in SAP apps
2. Some of the main categories under which these
procedures fall are:
Information path flows
Records management systems
Prioritizing jobs
Ensuring privacy in multi-user environments
Assigning passwords in multi-user
environments
3. INFORMATION PATH FLOWS
To show the big picture, data flow paths
can be used, set across an appropriate
background context.
The background might be of departments or
managerial decision levels or a data structure
diagram.
4. Fig. 5.4.2 is an example of a diagram that
represents the data flow paths.
State Manager
Western Northern Eastern Southern
Manager Manager Manager Manager
Store Managers
Store Manager
Personnel Store Deli Groceries Hardware Admin.
5. Whatever the representation chosen, once the
flow path is documented and displayed for all
staff to see.
It acts as reminder to follow the established
information handling procedures
It also guides systems manager, when
installing new programs and allocating
passwords, on who should have access to
what (see Fig. 5.4.1)
6. Figure 5.4.1: Password allocation
Computer
Services
Head office FILE SERVER APPLICATION Head office
Brunswick
Deli P Admin. P Word processing P Eastern P
A A A Region A
S S S S Frankston
Fruit and Fresh Spreadsheets
S S S Western S
Veg. Produce
W W W Region W
O O Accounting O O Dandanong
Diary R R R R
Groceries Southern
D D Database D Region D
St. Kilda
Accounts Presentation Northern
Region
7. RECORDS MANAGEMENT SYSTEMS
Procedures for managing records include for
example, making sure that records are
printed in a particular order.
A small sports club with a simple
spreadsheets, database and wordprocessing
package might insist that the surname field in
the members’ file is always sorted
alphabetically when lists are printed, as in
Fig. 5.4.3.
8. Figure 5.4.3: Produce for sorting surname field alphabetically
Member Surname First name Member Surname First name
Number Number
1 Jameson Slyvia 4 Alberto Jo
2 Brown Alex 2 Brown Alex
3 Silvano Frank 1 Jameson Slyvia
4 Alberto Jo 3 Silvano Frank
Sort A to Z Alphabetical sorting allows easy
access to member information
Membership numbers are
assigned as new members join.
9. In larger organizations, the clients’ personal
information tables, stock lists and transaction
records are all saved in different files. These
files are constantly interacting electronically.
Procedures for managing these files need to
be electronic to keep up with the speed at
which the actions are happening.
10. A set of programs written to manage
Opening
Closing
Processing
Saving
Printing
of files is a records management system.
11. Libraries, video hire shops and equipment
hire business lend goods to customers for a
fee.
Lending businesses need two databases: one
for their stock and another for their borrowers
personal details.
Records management systems match the
item loaned to the borrower’s record.
12. This creates a relationship between the two
data-bases while that item is on loan.
These are called relational databases. Fig.
5.4.6 shows an example of how relationship is
created.
13. Key Field Key Field
Borrower Surname Borrower Video Video Title
Number Number Number Number
241 Christos 55621 All the Kings
389 Johnson 389 02749 15872 Jenny
742 Adams 14146 Red Riders
381 Nygen 12981 Runners
629 Polizia 02749 Three Mice
Borrower/member Video database file
database file Borrower number
is attached to
Figure 5.4.6: Creating s relation
between key fields Video number
14. Medical clinics have a database which
includes;
patient records
drug and medication inventory
accounts and Medicare
social security reports.
15. The records management systems available
to medical practices have electronic
procedures which;
open the patient file
update the information
print an account
close the file
store it back on hard disk.
16. PRIORITIZING JOBS
In many organizations situations arise in
which a non-routine project has to be
completed by a certain date.
The organization might be having its fiftieth
anniversary, for instance, and the directors
may decide to compile a history of the
company.
17. This means that managers have to think
about who should do the various tasks
involved and decide in what order they
should be done.
Part of this process is outlined in Fig. 5.4.7.
18. Figure 5.4.7: One-Off Projects
Investigate Design Produce Evaluate
•dates •content •template •conduct survey
•people •format •booklet •compile responses
•resources •evaluation •survey sheet
•costs •survey •cost estimate
Contents
History of
the Thanks Survey
Company to:
Milestone 1 Milestone 2 Milestone 3 Milestone 4
START
First draft Deadline Assess success
Roster of Tasks
of History to Printer
19. Prioritizing jobs for non-routine or one-off
project can be more difficult than a large
volume or mass production situation. In a
repetitive situation such as printing a daily
newspaper, the procedures for passing
information from one stage to the next can
be altered if they are seen not to be working.
20. Microsoft Project and similar programs
provide managers with a set of procedures
for working through an unfamiliar project
finding the clashes on paper before too much
time,
money
effort
is wasted.
21. In respect, programs which provide managers
with such a set of procedures greatly improve
efficiency.
22. MULTI-USER ENVIRONMENTS
AND PRIVACY
In a singular-user environment, the privacy of
the information largely defends on the care
and integrity of the user.
23. While the attitude of the group is very
important in maintaining privacy in a multi-
user environment, there is sometimes a sense
of diminished responsibility in groups.
“If don’t’ fix it someone else will characteristics
the attitude of some members of groups.
24. Tapping is possible when data is in transit
between terminals, and events which
decrease privacy in one part of the network
may not occur in other offices.
25. MULTI-USER ENVIRONMENTS
AND PASSWORDS
Passwords can be set on a file, on a program,
on a workstation or on access to a network.
26. Some files also have their attribute (a status
defined in the file menu of a file
management program) set to –P (minus P),
which means they cannot be printed.
The Internet is the ultimate multi-user
environment and provides an example of the
use of passwords in an otherwise totally open
environment.
27. Passwords are required to access Internet e-
mail accounts and to upload Web pages.
Networks within organizations are usually
closed networks; that is, they are not open to
the general public unless at one very well
protected access point.
28. Many companies who do not normally have
a public point of access now have to deal
with the page and e-mail.
To illustrate the various procedures pertaining
to passwords in different organizations, those
for a public library and those for a “closed”
company are outlined in table 5.4.1
29. Table 5.4.1: Closed and open home pages
INSURANCE COMPANY – LIBRARY-OPEN HOME PAGE
CLOSED
HOME PAGE
No password access Password access to borrowing
and loan renewal.
E-mail to information desk E-mail to information desk
Open access to catalogue of
books ,etc.
30. Illustrated in table 5.4.2 are some general strategies for effectively
managing information.
Table 5.4.2: Strategies for effectively managing the quality of information
AREAS OF MANAGING OF EFFECTIVENESS
QUALITY
Completeness Set up reference files or checklist templates which
show all areas to be included in an information
product.
Accuracy Establish electronic and manual procedures to
validate and test for errors and hacking.
Timeliness Ensure that times and dates are included the
footers of all printed documents, and identify the
last update for all saved files.
Relevance Provide users with file names and category
headings which make it easy to find and select the
data or information they need.
32. TECHNIQUES
In computing, a technique is the skill used
when handling software and hardware to
perform a task.
If a skill is judged on the level of efficiency it
brings to the performance, then we can
examine many techniques in terms of the
time, cost or effort that they save the user.
33. For example, one technique for copy and
paste is to use the following keyboard
sequence:
• Select the text or image <shift+cursor keys>
<control+C>
• Move the cursor to the new location <cursor
keys>
<control+V>.
34. If text is to be copied to a position close to the
original location, say on the same page, and
the user is skilled typist, then the whole copy
and paste operation is efficiently performed
with keyboard only.
If, however, a graphic image is to be copied
to a location in another file, then a technique
that uses the muse icons will be more efficient.
35. Below is an analysis of the savings achieved
by using the mouse-icon technique in place of
the keyboard only technique:
Time is saved because the user can move
diagonally to the correct position on the
screen for selecting and placing text and
images. Movement using the keyboard is
restricted to vertical and horizontal.
36. Effort is saved because the mouse technique
relies on hand-eye coordination and visual
recognition of the required icons.
Control key functions have to be memorized
and recalled as they are needed.
37. Cost is saved because it takes less training to
use the mouse-icon technique than the
keyboard-only technique.
Many icons are standard packages, so that the
users who initially unskilled can learn to use
new software on the job.
38. REDUCING ERROR RATES
Computer users working under pressure to
produce more given amount of time might
proofread documents hastily and, as a
consequence, make more mistakes.
39. Organizations often meet this challenge by;
Stimulating that staff use established macros
Templates
Shortcut keys
when producing information products that are
frequently used and which show the company
logo and contact details.
40. MACROS TEMPLATES SHORTCUT KEYS
•A long series of often •A document with special •Shortcut keys are used to
repeated key stokes can be layout, such as an record frequently used
recorded using the macro application form, can be commands such as tick
function; for example, the saved as a template. boxes.
company contact details of •This allows the original •The user can choose to
address, phone, fax and e- layout to be preserved when assign Alt+t to this task, and
mail. a new user opens the save the time it takes to call
•Macro commands and document to enter data. up the insert symbol menu
macro buttons are used to •Application forms saved as when needing to place a tick
assign and record macros. template files and sent box in a survey, for example.
•When correspondence is to electronically save work
be sent via e-mail or paper, when they are returned
the contact details saved as because the data they
a macro can be added by contain in a standard format.
clicking the macro button. This makes them easy to
This saves the time and validate, saving time and
effort required to constantly effort.
retype and check this
important information before
it is sent out.
41. CURRENT AND FUTURE
NEEDS
Techniques associated with saving and
backing-up files are important not only
insuring the efficient processing information
for current needs but also in meeting future
needs.
42. In organization that is conscious of protecting
the value of information for the future users
of the information system should use the
following techniques:
Templates, which include the prominent
location with the date of processing clearly
displayed; for example, an invoice with the
current date in the top right-hand corner.
43. Macros, which require the user to choose a
present filename structured to indicate the
version of the file; for example, the fourth
draft of a club magazine cover for March
might be: marcovdraft4.doc.