This document discusses different types of ICT plans and their development cycles. It describes ICT Policy Plans which define priorities for 3-5 years, ICT Master Plans which define how those priorities will be implemented in 1-2 years, and ICT Project Plans which describe implementation for specific systems or components over 3-12 months. ICT Policy Plans engage stakeholders and set institutional priorities. ICT Master Plans are created by experts and define the implementation details. ICT Project Plans guide individual projects with activities, resources, and expected outcomes. Together these plans map the strategy, planning, and implementation of ICT initiatives over different timeframes.

1. ICT plan types and their developmentauthor: Eric Kluijfhout, eric.kluijfhout@gmail.com This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike License. To view a copy of this license, visit http://creativecommons.org/licenses or send a letter to Creative Commons, 559 Nathan Abbott Way, Stanford, California 94305, USA.Bahir Dar, Ethiopia, 24/28-08, 2009

2. ICT plan types and their developmentDr Eric KluijfhoutWorkshop on ICT Policy Development, August 24-28, 2009,Bahir Dar University&VU University

3. OutlineTypes ICT plan types & life cyclesICT Policy PlanICT Master PlanICT Project Plan

4. ICT plans and their life cyclesplanICT Policy plan3 - 5 years1 - 2 yearsICT Master PlanimplementevaluateICT Project Plans3 - 12 months

5. It’s a fuzzy worldPlanPolicy planMaster planProject planProject planImplementEvaluatePlanImplementEvaluatePlanPlanEvaluateImplementEvaluateImplement

6. Inst. ICT PolicyPlanICT Master PlanProject planProject planProject planICT implementation and ICT operationsConsumes:Responsible for:1 % of total effort90 % of final ICT succesimplementation9 % of total effortexploitation90% of total effort10 % of finalICT succes

7. ICT Policy PlanPurpose: Defines the ‘why’, ‘what’, and institutional priorities regarding ICT for the coming 3-5 yearsPossible IPP scenario options:IPP mainly as a participative awareness raising process IPP to come up with an IPP document that communicates the ICT ambitions and priorities to the university communityIPP to produce a technical implementation frameworkdocument for Master and Project PlansIPP to come up with an IPP document for external marketingDepending on:ICT maturity levelAmbitionsAvailable resources

8. Policy planning stepsEstablish teamAnalyse existing institutional plansAnalyse existing national plansIdentify key audiences/stakeholdersCreate awareness/explain opportunities to stakeholdersStakeholder needs analysisCarry out SWOT analysisFormulate draft IPP, incl. prioritiesValidate with stakeholdersFinalise IPP Submit IPP to management for approval

9. ICT Master PlanDefines the ‘how’, ‘by whom’, ‘with what’, ‘when’, ‘at what quality level’ - of the IPP priorities for the coming 1-2 yearsWritten by ICT experts together with process ownersOptions for plan format:Annex to Information Policy PlanSeparate document, with ICT project plans annexedSeparate document, as an introduction to future ICT project plansTarget audience: managementPurpose is to provide input to:the annual institutional budgeting processHR planningProject Plan compilation

10. ICT Project PlanDescribes the implementation process for an ICT function (system or infrastructure component) in such a way that it assists in:planning (before),guiding and monitoring (during),and evaluating (at the end) of:activities,required resources,and expected outcomes.Written by the process owner (representative)

11. Project Plan - continuedSome ICT project characteristics:has a starting and end dateduration 3-6 months, otherwise create sub-projectshas its own budgethas its own staffAt the completion of the project the user-organization should be fully prepared to start exploitation.If you as a project leader feel any of these five conditions is not met, either redesign your project or do something else!

12. Thank youeric.kluijfhout@gmail.com