ICE Overview : SAP - ERP Journey By C M Tripathi Head – ICE ONGC

1. Welcome to the Presentation
on
ICE Overview
3rd National Shared Services Conclave
October-13

2. Financial
System
1996
SAP-ERP Journey
in ONGC

3. Financial
System
1996
HR
System
1999
SAP-ERP Journey
in ONGC

4. Financial
System
1996
HR
System
1999
ICE
System
(ver 4.6c)
2002-04
SAP-ERP Journey
in ONGC

5. Financial
System
1996
HR
System
1999
ICE
System
(ver 4.6c)
2002-04
SRM
2005
SAP-ERP Journey
in ONGC

6. Financial
System
1996
HR
System
1999
ICE
System
(ver 4.6c)
2002-04
SRM
2005
ESS 2006
SAP-ERP Journey
in ONGC

7. Financial
System
1996
HR
System
1999
ICE
System
(ver 4.6c)
2002-04
SRM
2005
ESS
2006
ICE
upgrade to
SAP-ERP
6.0 2009

8. ONGC’s enterprise wide
• InformationI
• Consolidation forC
• EfficiencyE

9. 9

10. :Objectives
Optimization and standardization of
business processes
Moving up the Value chain
Higher Productivity
Cost Reduction
Improving Efficiency
Lowering Inventory
Increasing Customer Satisfaction

11. :Integration
Project
ICE
IMMS
(MM)
KUBER
(Finance)
New
Business
Area
Shramik
( HR)

12. TheR/3 Solution
R/3
Client / Server
ABAP/4
FI
Financial
Accounting
CO
Controlling
AM
Fixed Assets
Mgmt.
PS
Project
System
WF
Workflow
MM
Materials
Mgmt.
HR
Human
Resources
SD
Sales &
Distribution
PP
Production
Planning
QM
Quality
Manage-
ment PM
Plant Main-
tenance
SM
Service
Manage-
ment
FM
Funds
Management
CIN

13. ProjectICE:Scope
13
• 23 SAP Functional Modules
• More than 500 physical Locations across India
• 14,000 plus users
• 150 Core Team members
• 60 SAP consultants
• 30 months implementation time

14.  Business Process Study
 Mapping in SAP
 System Installation
 Data Cleaning & Migration
 End User Training
 Establishing Production Infrastructure
 Cut over Strategy & Implementation
 Go-Live
 Continuous Support thru’ Help Desk
 Hand Holding
 Re-training
 Conceptualization
 Formation & Training of the Team
 Creation of Project Infrastructure
 System Configuration
 Module Level Integration Testing
 Power Users Training

15. Ware-
house
Mgmt
MM
OLM
WM
SRM
QM
Gen
Finance
Controlling
FI
CO
CFM
CIN
GRC
Projects,
Services,
Survey &
Institutes
PS/c
Proj
IM
AM
Equip.
Mgmt,
Doc. Mgmt
HSE &
Audits
PM
LDM
HSE
Production
& Sales
PP-
PI/PRA
SD
IS-Oil
HR
Payroll
SAP-
HR
TRUST
Joint
Venture
JV
PSA
Strategic
Mgmt
BI
Portal
SSM

16. Module /Functionality
Prior to Upgrade Post upgrade
Basis
EP
Sol Mgr
IDM
TDMS
PI/XI
Load Balancer,
Upgraded Sol Man
Module Matrix
Module /Functionality
Prior to Upgrade Post upgrade
MM
OLM
WM
SRM
QM
MDM
FI
CO
CFM
CIN
New GL
BPC
PS
IM
AM
C Folder
C Project
PM
LDM
HSE
Logbook
OH
MAM*
PP
SD
IS-OIL
PRA
Payroll
SAP HR
Travel
Real Estate
Trust
JVA
PSA
BW
Portal
SEM
ALC
BI**/BI Accelerator
GRC,
SSM***
* Proof of Concept
** upgraded BW
*** upgraded SEM
Not yet Stabilized
Stabilized & Working

17. ECC Solution
SRM Solution
Landscape
SRM MDM
SRM 7.0
SRM C folder
Payment
Gateway
SRM EP
Portal Solution
EP 7.0Reverse Proxy
BI Solution
BI 7.0
Internet ProxyMail Server
LDM
SWAN
W Bridge
Pravesh
ECC 6.0
C folder
Project

18. Verticals of ICE
Process Mapped,
Impact and Future
Plans of all
verticals of ICE
and Data Centers
ICE
Data
Centres
Production
& Sales
Exploration
Finance
HR
MM
Drilling
Services
Well
Services
Technical
Services
Engineering
Services
HSE
Management
Information
System

19. Data Centres
 Primary Data Center, Delhi
 Disaster Recovery Data Centre, Vadodara

20. Primary Data Centre

21. Solutions Implemented
ICE Data Centre with three clients (Dev, QA & PRD) Landscape of
SAP ERP version 4.6 C at Scope Minar in 2003.
Infrastructure for Disaster Recovery Data Centre (DRDC),
Vadodara in 2008.
Both Data Centres Hardware Solution Upgraded commensurate
with upgraded ERP software version ERP 6.0 in 2009.
High end Solutions like TDMS, IDM, PI/XI, GRC, BI, SRM 7.0 and
Occupational Health.
Both Data Centres certified for ISO 27001 as per ISMS
H/W upgrade of both Data Centres completed in Sept 2012 to
replace old hardware and to enhance DRDC capacity at par with
PDC.
IPS(Intrusion prevention system) and latest firewalls installed in
recent upgrade.

22. Disaster Recovery
Data Centre

23. Solution Implemented
 Established at Vadodara in Jan 2008 to support critical operations of ICE in the
event of any disruption.
 Disaster Recovery solution testing on 15th Feb-13 in live environment (DRLIVE)
 Provision of leased lines connectivity at DRDC at par with PDC after DRLIVE.
 Disaster Recovery Solution based on storage replication using single 34 MBPS
link. Commissioning of redundant E3 link between both data centres at Delhi and
Vadodara to improve RTO
 Recent Hardware upgrade has brought DRDC at par with Primary Data Centre as
far as Production and Development Landscapes are concerned.
 DR Management Software SANOVI has been deployed during recent upgrade, for
efficient management of DR Solution
 System monitoring solutions like HP Openview monitoring software, Storage
Essential, Performance insight has been deployed
 IPS(Intrusion prevention system) and latest firewalls installed in recent upgrade.

24. Production & Sales
Processes

25. Processes Mapped
 Planning for Production/Sale of Oil, Gas & VAP
 Material Requirement Planning & Confirmation of Daily production in Plants
 Mapping of Delivery networks for Oil, Gas, Produced water & Water injection
 Capturing of Daily Measurement Point Volume data for Tank inventories, Trunk line
Dispatches, Refinery Dispatches , Internal Consumption, Flaring
 Daily well-wise allocation of Oil, Gas, Produced water, Water injection for Offshore
& Onshore Assets
 Generation of Daily Production & Well Status Reports
 Generation of Crude & Gas Royalty Tally Statements
 Capturing of JV Production & Sale data
 Sale of Crude Oil, Gas, VAP, Scrap & Services
 Business to Business (B2B) integration for Crude Sale with IOCL, CPCL & BPCL.
 Centralized Price Maintenance
 Subsidy Accounting
 Customer Master Maintenance

26. Exploration
Processes

27. Processes Mapped
Mapping and codification of Basins, Major Blocks,
JV/NELP/ML/PEL/CBM blocks & Prospects as Master Data.
Seismic Data Acquisition Master, DPRs and other various
periodic performance reports
Seismic Data Processing and Interpretation for Costs
Capturing of Logging Field Operations
Internal Service Requisition (ISR) for Logging Field Services
MIS for Historical Exploratory Well Locations database
Reservoir Operations DPR
Different formats of DGH reports

28. Finance Processes

29. Processes Mapped
General Ledger Accounting
Asset Accounting
Cost Accounting
Project System
Budgetary control / investment management.
Pre-Audit
Cash & Bank
Sales
Accounting of Operated & Non Operated Joint Ventures

30. HR Processes

31. Processes Mapped
 HR- Establishment/Org management/Leaves/Loans
 Payroll processing for all types of employees viz. Regular, Separated, Tenure and
Contingent
 Travel Process –domestic and international
 Processes related to all types of Trusts i.e. ECPF, PRBS, CSSS, Gratuity and
Sahayog
 Real Estate- Lease/ self lease/ Payment related to vendors of real estates
 Performance Management Appraisal & PRP
 Promotions & Transfers
 Telephone process and payment to vendor
 HRA Process
 Training & Event Management
 Medical Process for all type of employees and non employees
 Medical Vendor Payment
 Webice – Employee self service
 Separated employees process

32. Material Management
Processes

33. Material master data
Procurement process for Material and Service
Post PO processes
e-Procurement
e-Sale of Gas
Physical Inventory process
Disposal
Offshore logistics management
Authorization process
Invoice monitoring system
Tender monitoring System
Processes Mapped

34. Drilling Services
Processes

35. Processes Mapped
Mapping of field operational data for drilling information
system (DIS).
Unique Well Identification process.
Migration of all Rig operational data from paper format to digital
DPR(IADC).
Daily reports about drilling operations for higher management in
a short form.
Rig scheduling & bar graph.
Preparation of audit report on well
Preparation of reports for joint review meetings (JRM) for
analysis and evaluation of performance of the rigs.

36. Well Services
Processes

37. Processes Mapped
Mapping of work over jobs as project in Project system
Work over Operations are mapped under following heads:
Master data – Rig Master, Well Master, Geo well Master, Master Group
of Work over Tools etc.
Plan Data – Rig Availability Plan, Work over Plan & Well Stimulation
Plan on Daily & Yearly basis
Actual data – Work over DPR onshore & Offshore entry, Well Time
Balance entry, Well completion data entry, WO Job details, Well
stimulation Jobs & details, CBM DPR, Well Testing, Wire line etc.
Reports - Report for Planned vs. Actual costs and their Variance in PS
functionality, WO DPR, Well Specific reports, Stimulation Reports, Time
Balance, CBM DPR.

38. Engineering Services
Processes

39. Processes Mapped
LSTK projects of Offshore and Onshore Engineering Services. (New and
Brownfield projects)
Progress Monitoring and validation
Investment Management in Engineering Services Project.
Miscellaneous Capital Jobs
Mapping of DMS (Document Management System) for Engineering
Services Projects
Projects pertaining to scheme
Functionality of C folder and C projects suite has been implemented and
portal for engineering services for online documents upload and review
OPMAC –Online Project Monitoring and Control with DCI and MCI
Integration with MM and Finance for payments based on progress of
projects.

40. Technical Services
Processes

41. Processes Mapped
Master data of Equipment/Systems
Preventive Maintenance Scheduling
Corrective Maintenance Process
Workshop & OEM Refurbishment Process
Maintenance DPR/MPR & Logbook
Technical/Energy Audit-Planning and Observation
Document Management System
Calibration of Custody Transfer Meters
Up loading of all IMPETUS MAC
Inspection of Material
The Laboratory Information Management System.

42. HSE Processes

43. Processes Mapped
Accident/Incident Reporting
HSE Audits Planning & Execution, Recording and Compliance
of Audit Observations
Environmental Monitoring
Ambient Air Quality, Stack Gas Emissions & Oil Field Effluent at ETPs
HSE Index Parameters
Mock Drill, Loss Control /HSE Tour & HSE Review Meeting
Product Safety (MSDS) - Material Safety Data Sheet
Occupational Health
Periodic Medical Examination (PME)

44. Management
Information System

45. Reports Configured
 Corporate Performance Online
 Balance Sheet
 Asset Verification Report
 Production Reports
 Logging Reports
 Drilling Services Reports
 HSE Reports
 Well Services Reports
 Financial Information Management-FI Reports, CFM Reports
 HR Analytics
 MM Procurement Reports- Material & Services
 MM Inventory Reports
 Sales & Distribution Reports
 Engineering Services Reports
 Quality Management Reports
 Repair & Maintenance Report