This document provides information for students participating in the HMP3/HPMP mentorship program at UCSD. It outlines: - Program contacts and advisors - Requirements to gain priority status for mentor matching - The mentor matching process and important paperwork - Guidelines for initial contact with mentors and conducting the mentorship - Requirements like journal entries and evaluations that must be completed The key details are contacting mentors professionally, having an organized first meeting, following responsibilities like paperwork and journal entries, and maintaining the relationship after the formal mentorship.

1. October 22, 2013

2. Professional Liaisons
Cecilia Chow
Students’ Last Names A-K
Email: cpchow@gmail.com
Atoosa Ghofranian
Students’ Last Names L-Z
Email: Atoosag@hotmail.com

3. HMP3/HPMP ADVISOR
Adele Savage
Email: asavage@ucsd.edu

4. Professionalism
Dr. Tudor Hughes

5. Student Panel
Jessica Lee
Avital Slavin
Mahesh Botejue
Ambika Munaganuru

6. Welcome
● Program Overview
● Requirements
● Juniors and Seniors have Priority Selection

7. Priority Status
● How to gain Priority
○ Junior to Senior Standing
○ Based on your GPA
○ Attend the HPMP Orientation
○ Registeredand applied before 6/30/13
○ If you’re a returning mentee, if you have completed
your prior mentorship

8. What to do After Tonight
● Mentors list is up for viewing
● November is a big month!

10. Restrictions
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Hospitals and pharmacies are getting more strict
HIPAA and liability
TB tests and background checks
Dress and Appearance Policy
NAME BADGE: best to become a volunteer
Don’t ask-Don’t tell: about shadowing
Take location into account when choosing your mentor

11. Word of Caution
● DO NOT contact the mentors on your own

12. Once You Have Been Enabled...
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Adele will enable you to match based on priority.
Choose carefully, as you only get the one chance to
match at this time.

13. Securing Your Mentor
● Three important documents:
○ Waiver
○ Confidentiality Agreement
○ Mentor/Student Contract
● Make 3 copies of your goals for the mentorship (one for
yourself, Adele, and your mentor)-must be typed
● Turn in your paperwork to Adele. DO NOT leave the
papers at the reception desk

14. Adele’s Office Hours
● Check for Adele’s weekly e-mails for her most current
office hours
● E-mail: asavage@ucsd.edu
● Appointments are not necessary, NOR encouraged, but
you may call first to make sure Adele is in :(858) 5347579
● Remember, you MUST meet with Adele in person to
confirm your mentorship

15. Mentorship Approval
● Adele will review your paperwork and approve your
mentorship when you meet with her
● This is when you will gain access to your mentor’s
contact information

16. When your match has been approved...
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Your mentor will receive an automated email that
includes your name and address
It is YOUR responsibility to contact your mentor
You must return your signed mentor agreement to
Adele ASAP after your first visit
Fill out a journal entry after each visit

17. Contacting Your Mentor
● Email First (and this is the best form of contact)
○ Address him/her in a professional/formal tone:
■ Ex: Dear Dr. __________
○ In the body tell your mentor:
■ Who you are,
■ through which program (HPMP) you have received his/her contact
information from,
■ Set up an appointment to meet in person that will be the most convenient
for him/her
○ End the e-mail formally:
■ Ex: Sincerely, __________
● Call his/her office to set up an appointment
● BE PUNCTUAL

18. First Meeting = First Impression
● What to bring
○ Mentor/Student Contract for your mentor to sign
○ Present a list of goals that you hope to accomplish with this
mentorship
● Leaving a good impression
○ Dress professionally, be punctual, etc.
● Homework
○ Bring the signed and completed contract to Adele soon after you have
met with your mentor
○ Fill out your online journal after every visit!

19. Remember, this mentorship is a
PRIVILEGE it is important that you
follow through with your end of the
responsibilities
● This includes:
○ Writing in your online journal after each visit with your mentor
○ This is your proof of attendance
○ After your last visit with your mentor, go online and fill out the
evaluation form. This is your final step of the mentor program

20. What you can do afterwards...
● Send a thank you note
● Perhaps bring a small gift for their support staff
● Keep in touch with your mentors and update them on
your progress
● Let them know what happens to you - they care!

21. Thank you for coming!