The document discusses the purpose and structure of a technical project report. It explains that a technical project report documents the details of a technical project, including its objectives, methodology, results and conclusions. It provides an overview of the typical structure of a report, which includes sections like the introduction, methodology, analysis, results, discussion and conclusion. The document also discusses tips for writing the report such as using consistent formatting, headings, lists, tables and graphs to effectively communicate the project details.

1. By
Dr. Syed Nurussyidyn Madani
Assistant Professor (Civil Engineering)
MANUU Polytechnic Bangalore
One-week Workshop, MANUU Polytechnic Bangalore, 2022-23

2. Project report writing: Basic definition and
importance
Outline of a typical technical project report
Tips on writing a project report using Microsoft Word
One-week Workshop, MANUU Polytechnic Bangalore, 2022-23

3. A Technical Project Report is a specialized document
where information is presented in a format and manner
that suits the psychological needs of the readers and is
used to convey the information for technical or
business purpose
Technical Project Report is NOT used for:
 Entertainment
 Creating suspense
One-week Workshop, MANUU Polytechnic Bangalore, 2022-23

4. Describes the details and findings of a technical
project
Provides a comprehensive overview of the project,
including its purpose, objectives, scope, methodology,
results, conclusions, and recommendations.
Often written by engineers, scientists, researchers,
and other technical professionals to communicate the
technical aspects of a project to stakeholders, such as
clients, funding agencies, and other interested parties.
One-week Workshop, MANUU Polytechnic Bangalore, 2022-23

5.  May include technical drawings, diagrams, charts,
tables, and other visual aids to help readers better
understand the project.
The main purpose of a technical project
One-week Workshop, MANUU Polytechnic Bangalore, 2022-23
The main purpose of a technical project
report is to document the technical details of
a project and provide a record of the project's
outcomes for present & future reference.

6.  Communication: Technical report writing enables technical
professionals to communicate technical information to non-
technical stakeholders.
 Documentation: Technical reports provide a permanent
record of a project's objectives, methodology, results, and
record of a project's objectives, methodology, results, and
conclusions.
 Evaluation: Technical reports can be used to evaluate the
success of a project and identify areas for improvement.
 Funding: Technical reports can be used to secure funding
for future projects.
One-week Workshop, MANUU Polytechnic Bangalore, 2022-23

7.  Legal protection: Technical reports can provide legal
protection by documenting the technical details of a project
and its outcomes.
 Professionalism: Technical report writing is an important
skill for technical professionals to master and is often
expected in many industries.
 Knowledge transfer: Technical report writing helps to
transfer knowledge and expertise from technical
professionals to others.
One-week Workshop, MANUU Polytechnic Bangalore, 2022-23

8.  Many engineers spend between 1/3 and ½ of their work
time engaged in Professional Writing
 Example:
Proposals  Progress reports
One-week Workshop, MANUU Polytechnic Bangalore, 2022-23
Regulations
Manuals
Procedures
Requests
Technical Reports
Emails
Memos

9. Decision
Control
Upper Management
One-week Workshop, MANUU Polytechnic Bangalore, 2022-23
Detailed
Information
Control
Project Engineer

10. Front Cover/Title Cover
Declaration
Abstract
Acknowledgements
Introduction
Literature Review
Methodology/Theory
Analysis
List of Contents
List of Figures
List of Tables
List of Notations
List of Abbreviations
Results
Discussion
Conclusion
References/Bibliography

11. Front Cover/Title Cover
Front cover of the project report contains basic data
like title of the project, name of the project in-
charge(s)/student(s), name of the company/college,
address of the company/college, etc.
address of the company/college, etc.
Declaration
A declaration made by the project team/student(s)
that the work being presented and carried out during
the said period is their own and that the matter is not
submitted anywhere else

12. Abstract
Present a concise abstract of the project mentioning
briefly the objective, methodology and the qualitative
results of the project. Typical length of an abstract is
one page (single side of A4 sheet)
Acknowledgements
Thank the faculty/company/management and any
other contributors to the project

13. List of Contents
 A list of contents mentioning the titles and page no.
where the titles appear in the report, in sequential order
List of Figures
A list of figures mentioning figure numbers, figure
A list of figures mentioning figure numbers, figure
captions and page no. where the figures appear in the
report, in sequential order
List of Tables
A list of tables mentioning table numbers, table
captions and page no. where the tables appear in the
report, in sequential order

17. List of Notations
 A list of notations mentioning the notations and what
they stand for, in alphabetical order
List of Abbreviations
A list of abbreviations mentioning the abbreviation
A list of abbreviations mentioning the abbreviation
sand their full-forms, in alphabetical order
Introduction
Basic introduction of the title of the project
Objectives of the project
Layout of the project

19. Literature Review
Provide a brief summary of the relevant literature (in
chronological order) reviewed for the project
Methodology
Explain the methodology used to carry out the project
Mention any tools, techniques or software used
Analysis/Field Work
If analysis is done using software/programs/excel
sheets, explain in detail the approach adopted
If it is a field work, explain in detail various steps of
execution of project work

20. Results
Present the results of the project in a clear and
concise manner
Use graphs, charts or tables to make the
presentation more visually appealing
Discussion
Discussion
Discuss the results of the project and their
implications
Highlight any significant findings
Conclusion
Summarize the key points of the project
Mention any limitations or future scope for the project

22. Use a consistent font size and style throughout the
document
Usually adopted font is Times New Roman of size 12.
Use headings and subheadings to organize the content
Use bullet points or numbered lists (as required) to make
Use bullet points or numbered lists (as required) to make
the text more readable
Use tables and graphs to present data and make the report
more visual
Use the “Insert Table” and “Insert Chart” options in Word to
create tables and graphs
Include proper references and citations in the main text

24. Proofread and edit the report to ensure there are no
spelling or grammatical errors
Use the “Spelling and Grammar” feature in Word to check
for errors
Use page layout features like margins, page orientation,
Use page layout features like margins, page orientation,
and page numbering to make the document look
professional
Save your document frequently to avoid losing your work
Use a backup system like Google Drive or Microsoft
OneDrive or Dropbox etc. to keep your document safe in
case of computer failure or loss of the doucment.