How to make Your Office Meetings More Productive ?

WhiteLight Consulting Pvt Ltd
Consult. Inspire. Result.
How to run effective meetings at workplace ?
Select Thoughts
WhiteLight Consulting
December 2012
1

Effective Meetings
2

Meetings : Is this the reason for holding meetings ?
3

Meetings : Employees discuss things other than Agenda
4

WhiteLight Consulting

Meetings: Seeing the Whole Picture
6

Meetings : Post this in your meeting room
7

Effective Meetings: How often should you meet ?
8

Meetings: This is for people who can’t focus in meetings
9

Meetings : Do you need to add something more ?
10
How can an external facilitator
help you with running
Strategic Meetings / Offsites ?

Agree on a Victory Definition To get the right results, invite the right people
1. What are we trying to accomplish ?
2. How should we go about it ?
3. How will we know if we have succeeded ?
1. Right people are not always the folks with big titles and
corner offices.
2. Issue a challenge contest to mid-management and tell them
if they want to be part of it, They need to tell us why and tell
us what they will do with what they learn. We could reserve
a 3 hour time slot for this group ( 5-8 people).
WhiteLight Consulting Approach - I
These guiding principles will allow us to walk the line between
exploring creative flights of fancy and remain result driven.
For mind blowing results, expose
people to mind blowing ideas
To make it work, keep it real !
1. Especially ideas from outside your company
and industry.
2. Throw atleast 1 major challenge at the
leaders e.g. presenting business plans
visually !
3. Maintain a business offsite journal, that they
present at the offsite culmination.
1. Go easy on team building and focus on the business.
2. Team building for its own sake is a waste of time.
3. Everything that they do should relate to the task at hand.
E.g. Business Head could use ‘live customers’ to present
how their business plans are linked with the needs of their
target customer set.

You don’t always have to beat the
clock
What gets measured gets attention
1. We let the ideas lead the schedule, not the
other way around.
1. We need to produce tangible business results from the offsite.
2. Better still, if we can create something that is symbolic of
business plan.
3. How about a Business Plan which is visually presented. This plan
can be shared with company employees as the “True North”.
These guiding principles will allow us to walk the line between
exploring creative flights of fancy and remain result driven.
Placing too much trust in trust
building exercises.
This Offsite is for Business leaders
1. Your ability to do a rope trick or a icebreaker has
no correlation with your success in
implementing the business plan in the real
world.
1. The leaders will drive the agenda.
2. WhiteLight Consulting will help in curating the agenda.
3. This offsite will not be overshadowed by facilitators, PowerPoint
or office politics.
WhiteLight Consulting Approach - II

Client Meetings – How we make them more meaningful
?
1313

Select Clientele
14
All logos are owned and trademark of respective companies.

WhiteLight Consulting : The Team
15
Sandeep Kaul
• MDI, Gurgaon Alumnus.
• 15 years work exp. with Top
Corporates
• Strength -Understanding
Business Strategy Insights
Shreyanka Basu Ekka
• National expert in Market
Research and Consumer
Insight
• Visiting Faculty at IIM- L, IIFT
and MDI
Priyanka Kaul
• NIFT, Delhi Alumnus.
• Design Exp – 9 years
• Theatre Exp – 6 years
• National Award Winner in
Theatre Excellence
How to reach us :
Regus,Level 1, Trade Centre, Bandra Kurla Complex
Bandra (East), Mumbai 400051
Phone +91 22 61623250 | Mobile +91 9820077876 ; +91 9820436799
Email sandeep.kaul@everythingtraining.in
www.everythingtraining.in
Translating Training into Business Results !
The core team is supported by 9 accredited Executive Coaches / Facilitators.

WhiteLight Consulting : What We can do for You
16
Training
Tieup with Sales Momentum, USA
Leader in Consultative Sales Training
You have a Sales Challenge, We have the Answer !
Training in soft skills and leadership area for corporates.
Using Arts Media for Workplace Training
Leading firm in India for Arts based Training Programs for Corporates
We can use Arts media to address 6 training competencies at workplace – leadership,
team development, self awareness, communication, creativity & innovation and
collaboration.
Can be used in in-house workshops and business offsites.
Customised Theatre Plays for Corporates
Have done customised plays for large Indian Corporates (FMCG, BFSI, Technology)
around organisational values, product launches and employee engagement.
Executive Coaching
Sustaining Performance of High Performance Teams
Fixing Dysfunctional teams to give results
Executive Coaching for High Potential leaders ( CEO and Direct Reports only).

“It encouraged me to take a
pause and look within.
Interaction with fellow
colleagues in a more
informal environment.”
“ I will make sure that I
will follow what we have
committed during the
workshop.”
WhiteLight Consulting : Real People Real Feedback
“Positive Energy
reinstated.”
“Very interactive and
practical.”
“ I will pay attention to
client’s viewpoint and
modify my interaction
depending on it.”
“I will go ahead in my life
with more confidence.”
“You did a great job of
making our organisational
values come alive.”

Terms of Confidentiality
Our client’s industries are extremely competitive. The
confidentiality of client’s plans and data is obviously critical.
WhiteLight Consulting will protect the confidentiality of
all such client information.
Similarly, consulting is a competitive business. We view our
approaches and insights as proprietary and therefore look to
our clients to protect WhiteLight Consulting interests in our
presentations, methodologies and analytical techniques. This
material should not be shared with any third party without the
written consent of WhiteLight Consulting.
Copyright © 2012 WhiteLight Consulting
18

Thank you for your attention!
19
© WhiteLight Consulting Pvt Ltd 2012 All rights reserved. Without limiting the rights under copyright reserved above, no part of this publication
may be reproduced, stored in or introduced into a database and retrieval system or transmitted in any form or any means (electronic, mechanical,
photocopying, recording or otherwise) without the prior written permission of the owner of copyright. This material is a compilation of resources
available on using creativity at the workplace.This material has been compiled for educational purposes only and does not have any commercial
value.
Let Our World become Your World !

How to make Your Office Meetings More Productive ?

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