The document summarizes the Department of Homeland Security's real property programs and initiatives to improve sustainable management. It discusses DHS' mission areas and components that manage real property. Key initiatives include consolidation, co-location, flexible workplace strategies, disposition, energy and environmental programs, capital planning, and facility condition assessments. The document provides data on DHS' real property portfolio size, value, repair needs, and operating costs from 2008 to 2011. It also outlines drivers to improve federal real property management through various executive orders and GAO reports.

1. Department of Homeland Security
Real Property Programs
Perspectives for Sustainable
Management

2. DHS Mission
• Preventing Terrorism and Enhancing Security
• Securing and Managing our Borders
• Enforcing and Administering our Immigration
Laws
• Ensuring resilience to Disasters

3. Real Property- Management
Objectives
• Facilitate Mission Readiness of Assets
• Ensure Mission Suitability of Assets
• Optimize Efficiencies in the Asset Portfolio
• Implement Sustainable Practices
• Manage Risk and Compliance

4. DHS Components
• Diverse missions and long legacies: Top real
property holding legacy Components as a
percent of total assets:
– US Coast Guard: 80%
– Customs and Border Protection: 10%
– Immigration and Customs Enforcement: 5%
– Others: 5%
• Independent budgetary and reporting lines
• Different organizational construct than DoD

5. Real Property Initiatives
• Cost Savings Programs
Cost Savings
– Consolidation
– Co-location
– Flexible Workplace Strategies Facility
Energy
Condition
– Disposition Assessments
Management
•
Asset
Energy & Environmental Management
• Capital Planning
• Warrants
• Facility Condition Assessments Warrants
Capital
Planning
– Serve as inputs into Capital Planning
– Integrated DHS wide process
– Common approach to estimate values & repair needs

6. Key drivers of Improved Federal
Real Property Asset Management
• EO 13327: Federal Real Property Asset Management
• Promote efficient and economical use of real property resources.
• Increase management attention to real property reform.
• Establish clear real property goals and objectives.
• Consolidate and coordinate data to enhance decision-making for investment and
divestment of federal real property.
• Major real property holding federal entities include the GSA and DOS, along with
agencies such as the USPS, State, VA, Justice Treasury and others.
• EO 13514: Federal Leadership in Environmental, Energy, and Economic
Performance:
– Sustainable practices – energy management and design
– Reduce energy & fuel usage and GHG generation
• General Accountability Office (GAO) reports indicating areas of risk and
recommendations for improvements.
• Internal DHS initiatives

7. Real Property Portfolio Summary
(GSF & Dollars in millions)
Measure FY2008 FY2009 FY2010 FY2011
Assets* 33,671 36,988 38,401 38,678
Land Acreage 148,607 119,368 112,110 110,901
Total GSF** 92.4 91.5 93.2 93.8
Leased GSF 49.8 48 49.4 50
Replacement Value $17,349 $24,138 $23,417 $23,713
Repair Needs $2,542 $2,184 $1,727 $1,316
Operating Costs $1,804 $1,717 $1,883 $2,077
*Assets includes buildings, structures and land
**Includes buildings and some structures measures in GSF

8. Real Property Portfolio Summary – NC
(Dollars in millions)
Measure FY2008 FY2009 FY2010 FY2011
Assets* 849 1,241 1,206 1,190
Land Acreage 1,306 1,236 1,236 1,223
Total GSF** 1.74 1.94 1.33 1.93
Leased GSF 397,247 438,282 422,333 429,143
Replacement Value $484 $716 $725 $730
Repair Needs $28 $48 $43 $24
Operating Costs $18 $14 $14 $29
*Assets includes buildings, structures and land
**Includes buildings and some structures measures in GSF

9. Cost Savings
Has the asset
Is the asset older
been evaluated for
than 50 years?
historic status? Yes
NO
Yes
Perform historic status
evaluation of the asset
Is it a historic
facility? Asset Status
Status = Excess
Yes
Status = active/inactive
Asset is declared Excess
Yes (Excess Status (Level 5)
Report)
Is there a Federal
Is the facility need? (Mission
utilized? Dependency)
Look for sharing or
out-leasing
Yes opportunity Yes Disposition of the asset/
NO NO
facility (Mission dependency
(Level 4) Report)
Is the facility
Is the facility in utilized?
good condition? (unutilized)
Yes NO
Yes NO Disposition or look for
Upgrade the asset sharing opportunities
Does the facility Is the facility in (Utilization (Level 3) Report)
operate good condition?
efficiently?
NO Legend
Yes
Mission Dependency
Yes NO Disposition, replace, or upgrade
Does the facility the asset/facility (Condition
operate Yes: Mission Critical or Mission Dependent
Index Level 2(a) Report) No: Not Mission Dependant
efficiently? (op
Keep the asset Upgrade the asset costs)
Utilization
Yes Yes: Over-Utilized
NO
No: Under-Utilized or Not Utilized
Keep asset (retain Disposition, replace, or
Condition Index
Asset (Level 1) upgrade the asset/facility
Yes: Condition Index ≥ 90% (Value Configurable)
Report) (O & M (Level 2(b) Report)
No: Condition Index < 90%
Op Costs
Yes: Is the ratio of Annual Operating Costs to
Square Footage for the asset < the 75th percentile
(Value Configurable)
No: Is the ratio of Annual Operating Costs to
Square Footage for the asset ≥ the 75th percentile
(Value Configurable)

10. Capital Planning
Repair Projects
Repair
Requirements
Repair Projects – May be
bundled based on type
and/or geography
1. Repair/Renovation
vs. Replacement
New Decisions Renovation Projects
Functional
Requirements 2. Disposal Decisions
Renovation Projects –
(Existing 3. Procurement Accomplish some aspect of
Facilities) Strategy Decisions repairs through facility
renovation
Planning Process Based on
New Facility Business Rules for the above Demolition Projects
Requirements
Demolition Projects –
Preclude /nullify the need for
repair projects based on the
planned demolition date
New Construction
Projects

11. Real Estate Warrants
• Component prepares the warrant application in accordance with
DHS Instruction 119-02-002
• DHS Warrants Program Manager Review
– If the warrant application is incomplete or deficient, it is sent back to
the Component for completion and resubmission
– A completed application is sent for Review Board approval
• Review Board comprising of DHS Warrants Program Manager, DHS
Director of Real Property and Director of DHS/ALM reviews and
approves, the completed warrant application and forwards for
CAO’s signature approval
• CAO approves the warrant application
• A certificate of appointment is issues by the CAO’s office and
transmitted to the Components. The warrant is now complete.

12. Working with the DHS
• What services are procured by the DHS
• What are the resources

13. DHS Acquisition – Open for Business
http://www.dhs.gov/xopnbiz
Single, web based, point of entry for information
• Homeland Security Acquisition Regulation (HSAR)
and Homeland Security Acquisitions Manual
(HSAM)
• Bus Conferences: Govt wide events
• Current Contracting Opportunities
• Forecast of Opportunities (http://apfs.dhs.gov/)
• Business & SB specialists by Component

15. DHS Acquisition - SB Assistance
• Small Business Vendor Outreach Sessions – 15
min appointments
• SB Conferences: Govt wide events
• Office of Small & Disadvantages Business
Utilization (OSDBU)
• DHS Mentor Protégé Program - Features three
incentives
– pre-award
– post-award
– annual recognition

16. DHS Acquisition - Points of Contact
– Industry Liaison: Mui Erkun, Procurement
Ombudsman, mui.erkun@hq.dhs.gov, (202) 447-5300
– OSDBU: Sharon Davis, sharon.davis@dhs.gov, (202)
447-0104
– OSDBU: Teneshia
Alston, teneshia.alston@dhs.gov, (202) 447-5280
– Prime Contractor:
http://www.dhs.gov/xopnbiz/smallbusiness/gc_11926
41073262.shtm
– Competition Advocates
– SB Specialists

17. Presenters
Gail Oklesson, Sr. Realty Specialist
DHS-OCAO
gail.oklesson@dhs.gov
Sanjeev K. Sharma, P.E., PMP
Applied Intellect, LLC.
(703) 801-7025
sanjeev.sharma@ap-in.com
www.ap-in.com
Jonathan Cohn, Real Estate Consultant
Deloitte Consulting, LLP
(571) 882-6426
jcohn@deloitte.com