Helms Briscoe Presentation
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The document discusses site selection and working with HelmsBriscoe, a leading site selection firm. It outlines how HelmsBriscoe can help meeting planners save money on hotel costs through their experienced professionals, industry partnerships, purchasing power, and collective knowledge. Their site selection process involves working with clients to understand objectives, issue RFPs to hotels, negotiate contracts, and provide post-meeting feedback.
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Helms Briscoe Presentation
- 1. Meeting Site Selection By Lauren Larsen HelmsBriscoe The Industry Leader in Site Selection
- 2. sleeping rooms rates meeting space function space upgrades AV exhibits amenities attrition & cancellation food & beverage destination facility
- 4. What Actions Are Meeting Planners Taking to save money on Hotel Costs * ? 62% Planning less expensive F&B 37% Planning shorter meetings 34% Paring down or eliminating coffee breaks 28% Planning fewer meal functions 26% Reducing or eliminating in-room gifts * Meetings and Conventions
- 5. A Scalable Resource For Your Organization HelmsBriscoe is the largest conference resource firm in the world. As the finest site selection firm in the industry, we handle and evaluate 25,000 meetings per year. (Large, medium and small).
- 13. Buying Power Rate History * Partnership * Knowledge
- 14. Collective Knowledge * InSite Collective Knowledge Feedback
- 15. Collective Knowledge Facility Information
- 16. Collective Knowledge Space Opportunities
- 17. Collective Knowledge Special Offers
- 18. The Site Selection Process HelmsBriscoe Client/HelmsBriscoe Client Meeting objectives Prioritize needs Meeting/budget requirements Meeting history Possible options RFP to hotels Collect data from RFPs Response grid for presentation to client RFP proposals & opportunities for negotiations Develop “Wish List” Contract negotiation Select hotel Finalize contract Arrange site visits Manage contract cut-off dates Problem resolution Post-meeting feedback
- 19. sleeping rooms upgrades AV amenities attrition & cancellation food & beverage facility meeting space function space exhibits rates destination