This document discusses strategies for holding efficient, productive, interactive, and creative (E.P.I.C.) meetings. It describes different personality types ("HOTS" - Hares, Owls, Turtles, Squirrels) and how to structure meetings and assign roles accordingly. Specific tips provided include using sign-in sheets and agendas, incorporating icebreakers and discussions, and creating a legacy binder to organize materials for future meetings. The overall message is that applying these E.P.I.C. strategies can help meetings be more effective and leave a lasting impact.

1. E.P.I.C. Meetings
Efficient
Productive
Interactive
Creative

2. Efficient: Getting Stuff Done!
What is Your HOTS personality?
Hares
Owls
Turtles
Squirrels

3. HARES
 Thinkers; like to solve problems and come up with new
ideas
 Fast thinking (speak off-the-cuff)
 Rule Breakers; life is one big brainstorming session
 Despise details
 Enjoy having ideas, not implementation
 Don’t like criticism
 Categorized as dreamers, not practical
 Careers: research and development, inventors,
consultants, litigation attorneys, and advertising writers

4. OWLS
 Practical thinkers and natural doers
 Enjoy selling ideas and implementing them
 Look for workable plans
 Planners, to-do lists, plans about planning
 Not so good at brainstorming and open dreaming
 Doers sometimes miss the holes in the original concepts
 Careers: Producers, agents, politicians, campaign
managers, mortgage brokers, and product salespeople.

5. TURTLES
 Love to make rules and are efficient
 Recognize weaknesses in plans and ideas
 Play devil’s advocate
 Sometimes negative and focused on critiques
 Detail-oriented
 Careers: Editors, Accountants, Tax and State Attorneys,
Financial Planners, and Managers.

6. SQUIRRELS
 Highly detail-oriented
 Implementation
 Love the thrill of accomplishment and goals
 Erratic, chaos, disorganized, and confused
 Impulsive
 Professionally high-energy
 Spontaneous, need support to stay on track.

7. Having a HOTS Meeting?
 Best to have a variety and give specific roles:
 Hare: brainstorms new ideas for projects, thinks outside
of the box…the idea generator.
 Owl: takes ideas to another level, works with
implementation…the idea organizer.
 Turtle: creates agenda, time-keeper, Robert’s Rules, order
and plans…the implementation planner.
 Squirrel: runs, works, runs, passionate…the implementer.

8. E.P.I.C. Meetings
Efficient
Productive
Interactive
Creative

9. Productive: Nuts and Bolts
 Sign-in sheets/Roster
 Make sure to get name, email, phone number, and preferred
contact method
 Agenda
 No more than 5-7 items
 Include contact information for officers
 Include important dates
 Minutes from last meeting
 No more than one page
 Preferably on the back of the current agenda (less paper)
 Calendar
 Use Black Board if possible
 Give a semester long calendar and have copies at every
meeting

10. E.P.I.C. Meetings
Efficient
Productive
Interactive
Creative

11. Interactive: Meeting people
Icebreakers
Team-building
Games
Discussions/Seminars
Activities/Assignments
If a one hour meeting, at least 30
minutes should be interactive

12. E.P.I.C. Meetings
Efficient
Productive
Interactive
Creative

13. Creative: Having Fun!
Themes
Plans
Locations
Timing
Delivery Formats
Growing Leaders

14. What about after EPIC Meetings?
 Create a Legacy Binder
 Agendas/Minutes
 Rosters
 Calendars
 Constitution
 Officer Positions/Roles/Responsibilities
 Project Reports/Worksheets/Checklists
 SGA Senate Meeting Agendas/Minutes
 Flyers/Publications/Artwork/T-Shirts
 Community Partners/Community Service Information
 Recruitment Information
 Timeline for Officers

15. EPIC Meetings
leave a
Lasting Legacy!