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- 1. CAPITAL CAMP & GOVERNMENT DAYS 2014 CAPITAL CAMP & GOVERNMENT DAYS 2014 Stop Drowning in Paper! Let Drupal Be Your Life Preserver.
- 2. CAPITAL CAMP & GOVERNMENT DAYS 2014Who are we? Onaje Johnston PhD Information Technology Specialist @ National Agriculture Library USDA Onaje.Johnston@ars.usda.gov Leanne Duca Web Design & Interactive Media Faculty @ School of Design Art Institute of Washington LeanneDuca@me.com
- 3. CAPITAL CAMP & GOVERNMENT DAYS 2014Topics - Student Course Advising - Reporting Students at Risk - Faculty Course Archive
- 4. CAPITAL CAMP & GOVERNMENT DAYS 2014Why Drupal was chosen Too many paper documents - Drupal can store all information collected by the paper forms in one place. Register office or student advisors can search or find all students status at any time. Department manager can see student information, view faculty progress, perhaps see problems developing. One location for faculty to locate administrative documents and to find out what is taught in other courses, especially useful for student portfolio reviews.
- 5. CAPITAL CAMP & GOVERNMENT DAYS 2014 Student Advising ART INSTITUTE OF WASHINGTON (SCHOOL WIDE)
- 6. CAPITAL CAMP & GOVERNMENT DAYS 2014Architecture notes Change the advising process Replace the paper advising form Stop customizing email to student Do not have to locate students physically (virtual advisor follows up) Stop tracking advised students manually in spreadsheet Have an easy record of what students were advised to take First version launched: October 2011 using Drupal 6 Separate advising site for individual participating departments Second version launched: July 2013 using Drupal 7 All departments in school participating One single site
- 7. CAPITAL CAMP & GOVERNMENT DAYS 2014 Paper and Email Documents
- 8. CAPITAL CAMP & GOVERNMENT DAYS 2014 Faculty Advisor View First page logged in faculty advisor view
- 9. CAPITAL CAMP & GOVERNMENT DAYS 2014 Faculty Advisor View Create student advising form • Form references a course content type • Student user account view • Faculty user account view • There is another version of advising form for students not in the database • Using improved multi-select
- 10. CAPITAL CAMP & GOVERNMENT DAYS 2014 Faculty Advisor View Completed student advising form
- 11. CAPITAL CAMP & GOVERNMENT DAYS 2014 Faculty Advisor View Alphabetical advised student archive
- 12. CAPITAL CAMP & GOVERNMENT DAYS 2014 Faculty Advisor View Student information – using real name
- 13. CAPITAL CAMP & GOVERNMENT DAYS 2014 Student Advising Email Student is emailed a copy of their advising form
- 14. CAPITAL CAMP & GOVERNMENT DAYS 2014Key modules used Automatic Nodetitles Email Entity Reference Entity Reference prepopulate Entity Reference View Widget Entity tokens Feeds Feed Import Improved Multi Select Mail System Menu Per Role Mime Mail No Request New Pass Node Reference Pathauto PDF version Printer-friendly pages Profile Quickbar Quickbar: Extras Real name Rules Taxonomy TCPDF library handler Unique Field User Import User ReadOnly User Reference User role field Views Views Accordion
- 15. CAPITAL CAMP & GOVERNMENT DAYS 2014 Student At Risk ART INSTITUTE OF WASHINGTON (SCHOOL WIDE)
- 16. CAPITAL CAMP & GOVERNMENT DAYS 2014Architecture notes Staff overwhelmed managing alert forms Replace paper forms Academic early alert Academic mid-term alert Stop manually transcribing alert data into Excel Stop scanning paper forms to save as PDFs
- 17. CAPITAL CAMP & GOVERNMENT DAYS 2014 Early Alert Paper document or fillable PDF
- 18. CAPITAL CAMP & GOVERNMENT DAYS 2014 Faculty View First page logged in faculty view
- 19. CAPITAL CAMP & GOVERNMENT DAYS 2014 Faculty Create student at risk form • Form references a course content type • Student user account view • Faculty user account view • There is another version of at risk form for students not in the database
- 20. CAPITAL CAMP & GOVERNMENT DAYS 2014 Faculty Edit student at risk form
- 21. CAPITAL CAMP & GOVERNMENT DAYS 2014 Manager View archive of at risk forms
- 22. CAPITAL CAMP & GOVERNMENT DAYS 2014 Manager View archive of at risk forms
- 23. CAPITAL CAMP & GOVERNMENT DAYS 2014Key modules used Automatic Nodetitles Entity Reference Entity Reference prepopulate Entity API Feeds No Request New Pass Pathauto Printer-friendly pages Real name Reference Field Synchronization (for entityreference) Taxonomy User Import User ReadOnly User Reference User role field Views Views Accordion Views Data Export
- 24. CAPITAL CAMP & GOVERNMENT DAYS 2014 Faculty Portal ART INSTITUTE OF WASHINGTON (SCHOOL OF DESIGN)
- 25. CAPITAL CAMP & GOVERNMENT DAYS 2014Architecture notes Department manager wanted central location for documents frequently used by faculty Reduce/eliminate using stand in hallway. Faculty can download forms from site at anytime. Faculty can get a sense of what students did in other courses by looking at syllabi, assignments, student work etc.
- 26. CAPITAL CAMP & GOVERNMENT DAYS 2014 Faculty View First page logged in faculty view
- 27. CAPITAL CAMP & GOVERNMENT DAYS 2014 Faculty View Menu
- 28. CAPITAL CAMP & GOVERNMENT DAYS 2014 Faculty View Create course information
- 29. CAPITAL CAMP & GOVERNMENT DAYS 2014 Faculty View Select course
- 30. CAPITAL CAMP & GOVERNMENT DAYS 2014 Faculty View Cannot edit course information that was not authored by faculty
- 31. CAPITAL CAMP & GOVERNMENT DAYS 2014 Faculty View Edit course information
- 32. CAPITAL CAMP & GOVERNMENT DAYS 2014Key modules used Automatic Nodetitles Entity Reference Entity Reference prepopulate Entity API Feeds No Request New Pass Pathauto Printer-friendly pages Real name Reference Field Synchronization (for entityreference) Taxonomy User Import User role field Views Views Accordion Views Data Export
- 33. CAPITAL CAMP & GOVERNMENT DAYS 2014 Closing thoughts
- 34. CAPITAL CAMP & GOVERNMENT DAYS 2014Lessons Learned Manage resources and expectations Not enough manpower (there are more sites) Avoid scope creep In person training sessions – no one reads the manual. Centralized/unified user accounts – LDAP? Investigate creating a distribution.
- 35. CAPITAL CAMP & GOVERNMENT DAYS 2014//End Build your own Drupal site.