Parks and recreation departments provide a diverse and often challenging role in many cities. Join the City of Arlington, TX as they share how utilizing the features of Cartegraph OMS has allowed them to reveal the impact and outcome of their activities—and budget accordingly.

1. PARKS & RECREATION
MANAGEMENT
SCOTT DEGRANT
Asset System Administrator, City of Arlington, TX
Getting the Most Out of

2. GETTING THE MOST OUT OF PARKS & RECREATION MANAGEMENT
Our City: Arlington, TX
• Between Fort Worth and Dallas
• Population of 392,000
• Home of Six Flags and AT&T Stadium

3. GETTING THE MOST OUT OF PARKS & RECREATION MANAGEMENT
Our Team
• Dan Withers, Asset Manager
• Scott DeGrant, Asset System Administrator
• Larry Miglets, Analyst
• Adrian Rodriguez, Inventory Coordinator

4. GETTING THE MOST OUT OF PARKS & RECREATION MANAGEMENT
Our Department: Parks and Recreation
• 90 Parks Encompassing 5,000 Acres
• Annual Budget of $17 million
• Approximately 200 employees

5. GETTING THE MOST OUT OF PARKS & RECREATION MANAGEMENT
OMS
• 100 Operations Staff
• 90 Cartegraph Users
• 55 iPads
• 100 Asset Types
• 50 Activities
• 140,000 Tasks
• 10,000 Assets

6. GETTING THE MOST OUT OF PARKS & RECREATION MANAGEMENT
Objectives
• Maximize Work Orders
• Trends and Labor
• Mapping With Ease

7. MAXIMIZE WORK ORDERS
CONSOLIDATE FOR EFFICIENCY

8. GETTING THE MOST OUT OF PARKS & RECREATION MANAGEMENT
Work Order
• Create a Work Order to Capture All Costs
• Unplanned event, natural disaster, weekly items
• Communicate
• Notify staff to add tasks to the work order
• Photographs, attachments
• Receipts are very important

9. GETTING THE MOST OUT OF PARKS &
RECREATION MANAGEMENT
Park Runs,
Landscape
Maintenance
• Standards and Expectations
• Among all districts
• Park Run
• Litter, restroom, graffiti, visual inspection
• Landscape Maintenance
• Weeding, mulch, trimming, spraying
Work Orders can be set to repeat
for weekly tasks

10. GETTING THE MOST OUT OF PARKS &
RECREATION MANAGEMENT
Other Examples
• Backflow Inspections
• Daylight Savings Time
• Playground Inspections
• Permits
• State Vehicle Inspections
Work Orders can be set to repeat

11. GETTING THE MOST OUT OF PARKS &
RECREATION MANAGEMENT
Storm Damage
• Second day of fiscal year
• Parks Department
• 1149 Labor Hours
• Total Cost $165,000
• $120,000 for Tree Removal
On October 2, 2014 a severe storm
hit Arlington with damaging winds

12. GETTING THE MOST OUT OF PARKS &
RECREATION MANAGEMENT
Flood Damage • Over 1,200 Labor Hours
• $51,000 in Total Cost Impact
• FEMA Reimbursement
In May 2015, Arlington received
over 18 inches of rain, causing
flooding in several parks

13. GETTING THE MOST OUT OF PARKS &
RECREATION MANAGEMENT
Special Events
• NCAA Final Four Prep
• 1525 Labor Hours
• $31,000 impact
• College Football National Championship
• 941 Labor Hours
• $19,000 impact
Planned or unplanned, knowing
the cost of doing business is
important

14. TRENDS AND LABOR
INFORMATION IS POWER

15. GETTING THE MOST OUT OF PARKS &
RECREATION MANAGEMENT
Total Park Cost
• In the past, difficult to ascertain
• Container/component makes it easy
• How to budget for a new park?
How much does it cost to maintain
and operate a park?

16. GETTING THE MOST OUT OF PARKS &
RECREATION MANAGEMENT
$52,463 annual cost
How much does it cost to maintain
and operate a park?
Park $36,962
Water Bill $9,915
Electric Bill $2,120
Playground $1,745
Pavilion $1,117
Other $608
Gene Schrickel
Park

17. GETTING THE MOST OUT OF PARKS &
RECREATION MANAGEMENT
Mowing
Analysis
• Two Years of Data
• 5,000 hours per year mowing athletic ballfields
• Annual Cost of $136,000
• Private Sector Bid
• $349,000 per year
A recommendation was made to
outsource the mowing of our
ballfields

18. GETTING THE MOST OUT OF PARKS &
RECREATION MANAGEMENT
Beautification
Analysis
• Two original flowerbeds installed in 2016
• Annual Cost of $20,000
• Average cost per bed
• $10,000 per year
A recommendation was made by
council to add more flowerbeds

19. MAPPING
GIS MADE EASY

20. GETTING THE MOST OUT OF PARKS &
RECREATION MANAGEMENT
City Property and
Right of Way
• Previous information stored in Excel, PDF,
and GIS maps
• 85 City Property Sites
• 188 Right of Ways
• 110 Medians
• Relied on Water Department for Maps
The Parks Department is
responsible for the contract
mowing of city-owned property,
right of ways, and medians.

21. GETTING THE MOST OUT OF PARKS & RECREATION MANAGEMENT

22. GETTING THE MOST OUT OF PARKS &
RECREATION MANAGEMENT
City Property and
Right of Way
• Fully Electronic
• Eliminate paper
• Reduce files
• Email map link
• Produce Our Own Maps
The Parks Department is
responsible for the contract
mowing of city-owned property,
right of ways, and medians.

23. GETTING THE MOST OUT OF PARKS &
RECREATION MANAGEMENT
Website Map • PDF and Google Map
• Constant Updates
• Not Very Mobile
The Parks Marketing Department
provides an online map for visitors
and residents

24. GETTING THE MOST OUT OF PARKS & RECREATION MANAGEMENT

25. GETTING THE MOST OUT OF PARKS &
RECREATION MANAGEMENT
Website Map • Automatically Updates
• Interactive
• Mobile Use Electronic Devices
The Parks Marketing Department
provides an online map for visitors
and residents

26. QUESTIONS

27. CONCLUSION
THINK OUTSIDE THE BOX

28. Cartegraph empowers cities and counties to
become high-performance governments.
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