Presentation Skills                      1
Presentation Skills   A)Preparing Presentation   B)Giving Presentation                               2
A(Preparing Presentation                           3
How to prepare for presentations(successfully??(1Effective presentation achieved by well  prepared one to maximizes your c...
How to prepare for presentations(successfully??(2 Clarify the purpose of your presentation  and make it relevant to your ...
How to prepare for presentations(successfully??(3 Develop a detailed structure and  supporting notes. Design and utilize...
Determine your Objective-1Presentation Objective can be to: Inform/explain/train/demonstrate/report. Initiate action . ...
2-Define Your Audience                         8
...Ask yourself                      ?Who are my audienceWhy are they hereWhat do they want                          9
GIVE what the audienceExpectYou Should:. Produce an overview of your main  objectives. Make your presentation more inter...
!!!RememberAny presentation fails if it doesnt match theaudiences needs.                                                 11
!!THINKAt the end of the presentation, what will the audience have learned??                                            12
Examples lets assume you are head of a small  department which manufactures specialist  components for a multinational el...
:Audience No 1 A delegation of managers and  consultants from the new American  branch of the company.A- Explain performan...
:Audience No 2   conference of technicians specializing    in your fieldA- Explain performance & PlanB-Positive Introduct...
!!Remember   present what your audience EXPECTS    The level of details and how you intend    conveying your ideas must ...
Find out your audience   Your should know some information about    your audience (culture , position , sex ,….)    to me...
3-Administration Deal with a range of simple administrative  tasks. you must complete to ensure a successful  presentati...
Think!!!:You will need to book a room? arrange a start time? invite the audience? schedule lunch or coffee breaks?    ...
Determine needed equipments Projector and screen Transparencies Computer and video projector Tape recorder Flipcharts...
Room Layout The Lecture Room layout is fine for larger  groups The House of Commons plan is fine if you are  having a de...
 Check space on the table for notes, slides,  pens, etc. Make sure the rooms ventilation and  heating are adequate      ...
Preparing Your Subject-4             Triple ‘S’ RULEPrepare an outline structure based on:Say what youre going to saySay i...
Preparing Your SubjectDecide:   What research you require. This might involve    detailed research or simply require you ...
Preparing Your SubjectDecide Speak from a complete script OR  Speak from key notes OR  Speak from memory                 ...
Preparing Your Subject   The success or failure of your    presentation can depend on the    INTRODUCTION.   Plan to mak...
Preparing Your Subject   Start preparing the detailed material    before preparing the introduction or the    end of the ...
Preparing Your Subject write a full script to give you confidence. Reduce your script down to prompt cards ensure there...
Keep Slides     CLEAR     CONCISE     COMPLETE                 29
Prompt Card   Good Preparing is a key to give an    effective presentation   Prompt Card is helpful especially in long  ...
Prompt Card   Converting a detailed script into notes    is a Prompt Card
Prompt Card Prompt Cards should contain summariesof main parts of your scriptorganize your prompt cards in the sameorder ...
Tips for prompt Cards Dont crowd your prompt cards with too  many words . Highlight key words in phrases Identify the p...
Prompt CardIf you cant read the words on a prompt   card in 10 seconds then it is too detailed.
Prompt Card            KISS    K eepI tS hort andS"imple"                                 35
Using Visual Aids-5 Overhead projector Flip chart Video projector Using charts, photes                         36
Using Charts & Graphs   Using charts and    graphs can have a big    impact on the    audience                           ...
Handouts   A pre-printed handout given After the    presentation.   The audience is generally more satisfied    with a p...
Using Visual Aids Support your communication objective Enhance your verbal message Set tone and emotional content of ve...
Using Visual Aids More interesting Clearer More memorable for the audience Act as a prompt to the presenter           ...
Using visual aids Use the same principles as creating  prompt cards Write them on paper first Use key words and phrases...
Before giving a presentation, practice:Where you stand, to avoid obscuring the screenPutting the OHP slides on the project...
OHP OR Flip Chart   overhead projectors also apply to    35mm slide projection and to    computer projected presentations...
OHP Advantages   Presenter faces audience when writing   Large screen   Professional graphics possible    Easy masking...
Flip Chart Advantages   Quieter   Cheaper   Can include points from audience                                       45
Practice & Tips Practice Standing To One Side Of The  Flipchart  TIP: Decide which side of the flipchart you  are going t...
Practice & Tips   pause before turning over sheets TIP: Turn them from the bottom - this will  avoid paper cuts Flipcha...
Prepare Well   For inexperienced presenters, visual aids    can be a nightmare   You should organize and prepare them   ...
Organizing Slides One idea or message per slide or sheet is  ideal take up a few lines or bullet points. This  will have...
Golden Tips Dont Learning a script by heart Having prepared your administration,  notes and visual aids Practicing with...
Golden Tips Practice In front of a mirror Practicing with the notes in your hand is  vital You MUST use a watch Make a...
Final Preparation   your presentation to iron out the rough spots   Always time a rehearsal   Review everything you nee...
Preparing Yourself well   The success or failure of your presentation is    down to YOU   Without you, your presentation...
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Preparing part i

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Preparing part i

  1. 1. Presentation Skills 1
  2. 2. Presentation Skills A)Preparing Presentation B)Giving Presentation 2
  3. 3. A(Preparing Presentation 3
  4. 4. How to prepare for presentations(successfully??(1Effective presentation achieved by well prepared one to maximizes your confidenceand ensures youre in control. 4
  5. 5. How to prepare for presentations(successfully??(2 Clarify the purpose of your presentation and make it relevant to your audiences needs. Organize any background administrative tasks. Arrange material and prepare an outline structure. 5
  6. 6. How to prepare for presentations(successfully??(3 Develop a detailed structure and supporting notes. Design and utilize a range of visual aids. Prepare yourself for the presentation. Organize your room. 6
  7. 7. Determine your Objective-1Presentation Objective can be to: Inform/explain/train/demonstrate/report. Initiate action . Persuade/sell/compare . Review progress Build enthusiasm/motivation . Discussion with other departments. 7
  8. 8. 2-Define Your Audience 8
  9. 9. ...Ask yourself ?Who are my audienceWhy are they hereWhat do they want 9
  10. 10. GIVE what the audienceExpectYou Should:. Produce an overview of your main objectives. Make your presentation more interesting. Research your topic 10
  11. 11. !!!RememberAny presentation fails if it doesnt match theaudiences needs. 11
  12. 12. !!THINKAt the end of the presentation, what will the audience have learned?? 12
  13. 13. Examples lets assume you are head of a small department which manufactures specialist components for a multinational electronics company. You will give a presentation on what your department does Each time your audience are different Which type of presentation is more suitable in the following situation??? 13
  14. 14. :Audience No 1 A delegation of managers and consultants from the new American branch of the company.A- Explain performance & PlanB-Positive Introduction of department C- Show Main FunctionD- Show detailed work procedure 14
  15. 15. :Audience No 2 conference of technicians specializing in your fieldA- Explain performance & PlanB-Positive Introduction of departmentC- Show Main FunctionD- Show detailed work procedure 15
  16. 16. !!Remember present what your audience EXPECTS The level of details and how you intend conveying your ideas must vary accordingly. 16
  17. 17. Find out your audience Your should know some information about your audience (culture , position , sex ,….) to meet their expectations Required information differs according to situations 17
  18. 18. 3-Administration Deal with a range of simple administrative tasks. you must complete to ensure a successful presentation. Most of it is very simple and obvious. But ignoring it will shape a problem. 18
  19. 19. Think!!!:You will need to book a room? arrange a start time? invite the audience? schedule lunch or coffee breaks? 19
  20. 20. Determine needed equipments Projector and screen Transparencies Computer and video projector Tape recorder Flipcharts and pens Video player and television 20
  21. 21. Room Layout The Lecture Room layout is fine for larger groups The House of Commons plan is fine if you are having a debate The Open Box layout for the presentation room is the most sociable planTake care positioning the projector and screen. Test that everybody will be able to see it 21
  22. 22.  Check space on the table for notes, slides, pens, etc. Make sure the rooms ventilation and heating are adequate 22
  23. 23. Preparing Your Subject-4 Triple ‘S’ RULEPrepare an outline structure based on:Say what youre going to saySay itSay what you said 23
  24. 24. Preparing Your SubjectDecide: What research you require. This might involve detailed research or simply require you to identify key points. What you can leave out. Always ask yourself: "Does my audience need to know this?". This ensures you cover material at the right level of detail. 24
  25. 25. Preparing Your SubjectDecide Speak from a complete script OR Speak from key notes OR Speak from memory 25
  26. 26. Preparing Your Subject The success or failure of your presentation can depend on the INTRODUCTION. Plan to make the audience at ease and let them know what the purpose of the presentation is. 26
  27. 27. Preparing Your Subject Start preparing the detailed material before preparing the introduction or the end of the presentation 27
  28. 28. Preparing Your Subject write a full script to give you confidence. Reduce your script down to prompt cards ensure theres the right level of detail on a prompt card for you 28
  29. 29. Keep Slides  CLEAR  CONCISE  COMPLETE 29
  30. 30. Prompt Card Good Preparing is a key to give an effective presentation Prompt Card is helpful especially in long presentation
  31. 31. Prompt Card Converting a detailed script into notes is a Prompt Card
  32. 32. Prompt Card Prompt Cards should contain summariesof main parts of your scriptorganize your prompt cards in the sameorder as your script
  33. 33. Tips for prompt Cards Dont crowd your prompt cards with too many words . Highlight key words in phrases Identify the place of visual aids on each card.
  34. 34. Prompt CardIf you cant read the words on a prompt card in 10 seconds then it is too detailed.
  35. 35. Prompt Card KISS K eepI tS hort andS"imple" 35
  36. 36. Using Visual Aids-5 Overhead projector Flip chart Video projector Using charts, photes 36
  37. 37. Using Charts & Graphs Using charts and graphs can have a big impact on the audience 37
  38. 38. Handouts A pre-printed handout given After the presentation. The audience is generally more satisfied with a presentation if there is something to take away. 38
  39. 39. Using Visual Aids Support your communication objective Enhance your verbal message Set tone and emotional content of verbal message with the use of colors and images 39
  40. 40. Using Visual Aids More interesting Clearer More memorable for the audience Act as a prompt to the presenter 40
  41. 41. Using visual aids Use the same principles as creating prompt cards Write them on paper first Use key words and phrases, NOT sentences Choose one basic design and stick to it 41
  42. 42. Before giving a presentation, practice:Where you stand, to avoid obscuring the screenPutting the OHP slides on the projector the rightway up!Managing the sequence of OHP slidesMasking information when writing a handout, 42
  43. 43. OHP OR Flip Chart overhead projectors also apply to 35mm slide projection and to computer projected presentations.Think Which is suitable in the presentation?? 43
  44. 44. OHP Advantages Presenter faces audience when writing Large screen Professional graphics possible Easy masking and overlay 44
  45. 45. Flip Chart Advantages Quieter Cheaper Can include points from audience 45
  46. 46. Practice & Tips Practice Standing To One Side Of The Flipchart TIP: Decide which side of the flipchart you are going to stand and stay there! WRITE AT LEAST 10 cms High TIP: Use 2 or 3 colors to emphasize key points and words 46
  47. 47. Practice & Tips pause before turning over sheets TIP: Turn them from the bottom - this will avoid paper cuts Flipcharts are ideal for smallergroups 47
  48. 48. Prepare Well For inexperienced presenters, visual aids can be a nightmare You should organize and prepare them well 48
  49. 49. Organizing Slides One idea or message per slide or sheet is ideal take up a few lines or bullet points. This will have the best impact on the audience and wont confuse the presenter 49
  50. 50. Golden Tips Dont Learning a script by heart Having prepared your administration, notes and visual aids Practicing with the Projector, flipchart is essential 50
  51. 51. Golden Tips Practice In front of a mirror Practicing with the notes in your hand is vital You MUST use a watch Make a rehearsal 51
  52. 52. Final Preparation your presentation to iron out the rough spots Always time a rehearsal Review everything you need 52
  53. 53. Preparing Yourself well The success or failure of your presentation is down to YOU Without you, your presentation isnt a presentation ( you could have written a report). You must be in good form Go in well prepared and you can face any audience 53

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