The document provides information on the organization structure, employee demographics, work volumes, achievements and challenges of the finance department of a company. It consists of 14 managers and 50 associates split across various functions like accounts payable, tax, purchasing etc. located in India. Over the years, the team size and work handled has increased across all functions. In 2018, key achievements included transitioning payment processes, implementing GST processes, completing automation projects and achieving savings targets. Some challenges reported include system issues, need to standardize policies, improving transitions and training opportunities for employees.

2. AGEND
AOrganization
Structure
Volumes
FY 2018
Vision - 2019
Employee
Demographics
Challenges
&
Feedback
SWOT
Our Journey
(Employee)
Our Journey
(Work)
Achievements
2018
S W
O T

3. Organization Structure
⑭ ③ ⑨ ⑧ ② ⑭
Accounts Payable Tax Purchasing Credit& Collections Internal Audit General Ledger
(Manager) (Manager) (Manager) (Manager) (Manager) (Manager)
Associate Name Associate Name Associate Name Associate Name Associate Name Associate Name
Associate Name Associate Name Associate Name Associate Name Associate Name
Associate Name Associate Name Associate Name Associate Name
Associate Name Associate Name Associate Name Associate Name
Associate Name Associate Name Associate Name Associate Name
Associate Name Associate Name Associate Name Associate Name
Associate Name Associate Name Associate Name Associate Name
Associate Name Associate Name Associate Name
Associate Name Associate Name
Associate Name Associate Name
Associate Name Associate Name
Associate Name Associate Name
Associate Name Associate Name
Associate Name Associate Name
(Director Finance)

4. Hyd
250
Mum
300
Del
350
India Headcount
900
India Employee Demographics

5. Finance Employee Demographics
General Ledger,
14
Credit &
Collections , 8
Purchasing, 9
Accounts
Payable, 14
Tax , 3
Internal Audit, 2
HEAD COUNT Function Headcount
General
Ledger
14
Credit &
Collections
8
Purchasing 9
Accounts
Payable
14
Tax 3
Internal Audit 2
Total 50
12
4
8
9
2
2
4
1
5
3
0 5 10 15
General Ledger
Credit & Collections
Purchasing
Accounts Payable
Tax
Internal Audit
GENDER DIVERSITY
Female Male
General
Ledger
Credit &
Collections
Purchasing
Accounts
Payable
Tax
Internal
Audit
Total
Male 86% 50% 89% 64% 0% 100% 72%
Female 14% 50% 11% 36% 100% 0% 28%
8
12
22
8
No. of Employees
EXPERIENCE MIX
More than 5 years
3 - 5 Years
1 - 3 Years
New Joiners
Experience No. of Employees Percentage
More than 5 years 8 16%
3 - 5 Years 12 24%
1 - 3 Years 22 44%
New Joiners 8 16%
Workforce Background
Background No. of Employees
Chartered Accountants 5
Management Graduates 20
Accounting Graduates 20
Engineers 5

6. SWOT Analysis

7. Our Journey (Employee Strength)
2015 2019201820172016
32 40 40 43 50
32
40 40
43
50
Total
Total Headcount
2015 2016 2017 2018 2019
10
6 6
9
1
0
11
7
8
12
2
0
11
7
8
12
2 0
13
7
8
13
2
0
14
8
9
14
3
2
General
Ledger
Credit &
Collections
Purchasing Accounts
Payable
Tax Internal Audit
Chart Title
2015 2016 2017 2018 2019

8. Our Journey (Work)
Work Addition
GL
 Complete Support –
8 Entities (total 14
entities)
 Royalty
AP
 Month End Close –
1 Entity
Work Addition
GL
 Complete Support –
6 Entities
(total 20 entities)
AP
 Month End Close –
EMEA (complete)
 Mailbox – 1 Entity
Tax
 International Tax –
2 entities
GL
 Complete Support –
6 Entities
(total 26 entities)
Purchasing
 Strategic Sourcing
Tax
 International Tax –
2 entities
(total 4 entities)
 Support – 1 Region
Work Addition GL
 Complete Support –
8 Entities
(total 34 entities)
AP
 Payment – 2 Entities
Purchasing
 Risk Analysis
Tax
 Support – GST
 International Tax – 1
Region
Work Addition
GL
 Complete Support – 34 Entities
 Cash App – All Regions
 Royalty
AP
 Processing – All Entities
 Payment – All Entities
 Month End Close – 2 Entities
 Supplier - All Entities
 Mailbox – 2 Entities
Purchasing
 PO Creation – Global
 Strategic Sourcing
 Risk Analysis
Credit & Collections
 Collection – 1 Region
 Credit Review – Global
Tax
 Support – 2 Regions
 International Tax – 1 Region
 Support – 1 Region
Internal Audit
 Global support for Internal Audit
GL
 Complete Support – 6 Entities
 Cash App – All Regions
AP
 Processing – All Entities
 Payment – Partial
 Month End Close – 1 entity
 Supplier - 2 Entities
 Mailbox – 1 Entity
Purchasing
 PO Creation – All Regions
Credit & Collections
 Collection – 1 Region
 Credit Review – Global
Tax
 Support – 2 Regions

9. Metrics - FY 2018
FY - 18
Purchasing
 Requisitions Handled - 6000
 Savings - US$ 0.60 MN
 Cycle time (PR - PO) - 7 Days
 Negotiable Spend - 98%
Accounts payable
 Transaction Processed - 70000
 Supplier Setup - 1500
 Payments Made - US$ 14 MN
 Duplicate payment (Resolved) - US$ 120 K
 Payments within 10 working days - 98%
 Transaction Processing (Accuracy) - 99%
Credit & Collections
 Credit Reviews - 13000
 DSO - 65 Days
 Cash App Receipts - 9800
 Collections :
Global - US$ 280 MN
 Cash Applied within 24 hours of receipt - 99.5%
General ledger
 Journal Entries - 6900
 Reconciliations - 34600
 Journal Entry (Accuracy) - 99.80%

10. Achievements - 2018
General Ledger
Successful transition of remaining
Reconciliation works
Implementation of Indirect Tax
(GST) workflow in ERP
Clean up for aged unreconciled items
in GL
Accounts Payable
Transitioned payment processes for
European entities
GST Process implemented for
Invoice & Expense processes
3 automation projects competed
Purchasing
Savings target achieved
- 2% of total spent
Implemented PO routes for
Facilities expenses
Credit & Collections
Credit Review process
streamlined and handled
volume with accuracy
Tax
Increased support on
GST compliance and
Other entity compliances
Internal Audit
Internal Audit function
set up for global support
in Audit
$

12. System
Issues
Explain System
issues & required
supports
Policy
Finance Policy
should be
standardized
across all regions
Transitions
Transitions should be
well planned &
preferably Face to
Face training
should be provided
Training to be
planned & staff
should get
rewarded with
new opportunities
Corporate level
communication to
be improved
Management to
prepare framework
for employee career
path and plan
Employee
Training &
Opportunity
Communications
Employee
Career
Planning
Challenges And Feedback

13. Thank you