The document outlines the final project for assessing the implementation of electronic health records (EHR) in a healthcare setting. It emphasizes the importance of evaluating current practice readiness, defining implementation goals, and planning for effective transition from paper to digital records. The assignment requires a detailed analysis of current workflows, setting specific objectives, and ensuring compliance with regulatory standards for meaningful EHR usage.

1. Final Project:
Implementation Assessment of Electronic Health Record.
Objective
:
For this assignment, you will create the assessment to
implement the new HER in a Health care setting. The
assessment phase is foundational to all other EHR
implementation steps, and involves determining if the practice
is ready to make the change from paper records to electronic
(EHRs), or to upgrade their current system to a new certified
version. You will be encourage to choose a Community Health
Center or a Doctor’s Office. The Assessment is designed
because our world has been radically transformed by digital
technology – smart phones, tablets, and web-enabled devices
have transformed our daily lives and the way we communicate.
Medicine is an information-rich enterprise. A greater and more
seamless flow of information within a digital health care
infrastructure, created by electronic health records (EHRs),
encompasses and leverages digital progress and can transform
the way care is delivered and compensated. With EHRs,
information is available whenever and wherever it is needed.
The Health Information Technology for Economic and Clinical
Health (HITECH) Act, a component of the American Recovery
and Reinvestment Act of 2009, represents the Nation’s first
substantial commitment of Federal resources to support the
widespread adoption of EHRs. As of August 2012, 54 percent of
the Medicare- and Medicaid-eligible professionals had
registered for the
meaningful use incentive program
.

2. The paper will be 8 pages long. More information and due date
will provide in the assignments link.
ASSIGNMENT GUIDELINES (2 points /10%):
The
assessment
should look at the current state of the practice:
Are administrative processes organized, efficient, and well
documented?
Are clinical workflows efficient, clearly mapped out, and
understood by all staff?
Are data collection and reporting processes well established
and documented?
Are staff members computer literate and comfortable with
information technology?
Does the practice have access to
high-speed internet connectivity
?
Does the practice have access to the financial capital
required to purchase new or additional hardware?
Are there clinical priorities or needs that should be
addressed?
Does the practice have specialty specific requirements?

3. Through the Regional Extension Centers (RECs), we’ve learned
that these questions and assessment tools provide a good
understanding of the current state of the practice and can help
identify key goals for improvement. Often, these goals relate to
patient quality, patient satisfaction, practice productivity and
efficiency, improved quality of work environment, and most
important to the overall goal – improved health care.
EACH PAPER SHOULD INCLUDE THE FOLLOWING:
1.
Introduction (5 points / 25%)
Offer an abstract that provide a brief outlook of the proposal
and explaining in your own words what is meant by a Electronic
Health Record for a Health care Facility.
2.
Your Implementation Assessment of Electronic Health Record.
Plan (10 points 50%)
a.
Presentation Page:
PROJECT NAME
ORGANIZATION NAME
BUSINESS ADDRESS
CITY, ST, ZIP
TELEPHONE NUMBER

4. FACSIMILE NUMBER
WEBSITE ADDRESS
EMAIL ADDRESS
b.
Envision the Future
The next EHR implementation step is to envision the future
state of the practice. What would the practice leadership like to
see different in the future? More specifically:
What will be different for the patients?
What will be different for the providers?
What will be different for the staff?
c
.
Set Goals
Goals
and needs should be documented to help guide decision-making
throughout the implementation process. And they may need to
be re-assessed throughout the EHR implementation steps to
ensure a smooth transition for the practice and all staff.
We recommend that you set goals in areas that are important
and meaningful to your practice. These may be clinical goals,
revenue goals, or goals around work environment. Goals in all
three areas will help assure balanced processes after the

5. implementation. Goals that are important to you will help you
and your staff through the change process. We recommend you
follow the “SMART” goals process. This process includes
setting objectives and goals that meet the following criteria:
Specific
– Achieving the goal would make a difference for our
patients and our practice
Measureable
– We can quantify the current level and the target goal
Attainable
– Although the goal may be a stretch, we can achieve it
Relevant
– This is worth the effort
Time bound
– There are deadlines and opportunities to celebrate
success!
These goals become the guide posts for an EHR implementation
project, and achieving these goals will motivate providers and
practice staff to make necessary changes and attain new skills.
d.
Plan Your Approach
Clarify and Prioritize
Building an EHR implementation plan becomes critical for
identifying the right tasks to perform, the order of those tasks,

6. and clear communication of tasks to the entire team involved
with the change process. One effective first step in the planning
process is for the
team
to segment tasks into three categories:
What new work tasks/process are we going to
start
doing?
What work tasks/process are we going to
stop
doing?
What work tasks/process are we going to
sustain
?
The start/stop/sustain exercise helps clarify what the new work
environment will be like after the change and help the team
prioritize tasks in the overall EHR implementation plan.
Steps in the Planning Phase
Here are some tactical steps that typically occur during the
EHR implementation planning phase
. You may collaborate and use tools provided by your Regional
Extension Center (REC), IT vendor, and/or EHR vendor (if you
already have an existing EHR product) to complete these
activities.
Analyze and map out the practice’s current workflow and
processes of how the practice currently gets work done (the

7. current state).
Map out how EHRs will enable desired workflows and
processes,
creating new workflow patterns
to improve inefficiency or duplicative processes (the future
state).
Create a contingency plan – or back-up plan – to combat
issues that may arise throughout the implementation process.
Create a project plan for transitioning from paper to EHRs,
and appoint someone to manage the project plan.
Establish a
chart abstraction
plan, a means to convert or transform, information from
paper charts to electronic charts. Identify specific data
elements that will need to be entered into the new EHR and
if there are items that will be scanned.
Understand what data elements may be migrated from your
old system to your new one, such as patient demographics or
provider schedule information. Sometimes, being selective
with which data or how much data you want to migrate can
influence the ease of transition.
Identify concerns and obstacles regarding privacy and
security and create a plan to address them. It is essential to
emphasize the importance of privacy and security when
transitioning to EHRs.
e.
Achieve Meaningful Use

8. The
Medicare and Medicaid EHR Incentive Programs
provide a financial incentive for achieving "
meaningful use
", which is the use of certified EHR technology to achieve
health and efficiency goals. This section provides an overview
of the
Stage 1
and
Stage 2
EHR meaningful use core and menu objectives for eligible
professionals (EPs) as outlined by CMS – which are intended to
set a baseline for electronic data capture and information
sharing.
The meaningful use objectives are grouped into five patient-
driven domains that relate to health outcomes policy priorities.
As depicted in the dashboards below, each core and menu
objective is aligned to one of the following domains:
Improve Quality, Safety, Efficiency
Engage Patients & Families
Improve Care Coordination
Improve Public and Population Health
Ensure Privacy and Security for Personal Health Information
3.
Conclusion (3 points / 15%)
Briefly recapitulate your thoughts & conclusion to Your

9. Implementation Assessment of Electronic Health Record. Plan
.
How did this plan impact your thoughts on Health Care
Administrator and Health Information System?
Evaluation will be based on how clearly you respond to the
above, in particular:
a) The clarity with which you associate, relates, stablish and
apply your knowledge to generate the Implementation
Assessment of Electronic Health Record Plan.
b) The Complexity, depth, scope, Profundity and organization
of your paper; and,
c) Your conclusions, including a description of the impact of
the
Electronic Health Record
on any Health Care Setting.
ASSIGNMENT DUE DATE:
The assignment is to be electronically posted no later than
Saturday, December 14, 2019.