Track the current files location, their movement history, check-in/out of organization and delay choke points in large set up.The entire file movement is recorded on web-based software. With handheld reader, any missing file can be easily located. Digitization solution helps you go paperless and helps manage all documents.

1. Files and Documents
Digitization Solution

2. Company Profile
• Orizin Technologies Pvt. Ltd. is one of the pioneer Enterprise solution
providers and based out of Bangalore, India.
• Formed in 2005, we have built expertise in providing innovative
enterprise IT solution
• Experience of providing RFID solution to large number of Private &
Public Enterprise like CTS, Convergys, L&T, Sasken, Honeywell,
BHEL etc
• Our solutions are being used to track and manage more than three
million diverse goods including apparels, small arms, books, bikes,
cars, cosmetics, computers, human beings, jewelries, animals, laptops
and paintings across India and other countries.

3. Need for Digitization
• Knowledge management is very important to any organization.
Files/documents/Books are the most valuable assets for any organization.
• Files/documents/Books are the intellectual property and they should be
preserved for life long.
• By making collections of historical and other materials available online a wider
access to its collections can be provided.
• In the present scenario users cannot access physical Files/documents/Books in
an organization when it is closed.
• A physical file/document/book cannot be accessed by multiple people at the same
time
• Physical files/documents/books cannot be accessed while on travel

4. Orizin
Solution Details

5. Digitization Process

6. Orizin Proposed Digitization Solution
•Every File would be scanned and a folder will be created in document management system as per the file name.
•The folder will have all the documents as physically present in the file
•Each document inside the folder would be designed a property group as e.g invoice, agreement, research paper etc
•Each property group would have 5 pre designed indexing fields for e.g if invoice- party name, date, invoice value etc
•These fields would be filled in for each document (not every page) as given and these are the parameters that would be
used for searching in future
•Documents would be scanned one by once and once a document is scanned uploaded, its OCR text would also be
automatically retrieved and stored against the document. The output of OCR is totally dependent on page quality
•The Scanned pages are also enhanced digitally to make them look better than on paper
•In future, if any new document is added to a given file, it has to be scanned and updated in the document management
system online. In case of digital file, it can be directly uploaded in system
•Multiple Users can be created with read/write file and selective file access to selected people can also be done for
document confidentiality
•Organizations can also opt for physical file tracking using RFID handheld reader

7. Scanning Process Flow
Place all
documents in
box
Courier Us/On-
site manpower
deployment
Removal of
staples , pins etc.
for scanning
Pre-
scanning
Process
Documents are
scanned using
high speed
scanner
Converted into
pdf’s and other
required formats
OCR performed
Indexing of
documents done
Scanning
Process
Quality check
performed
Corrections done
if required
Online
documents
available to
client
Documents
shredded or
returned as
required
Post
Scanning
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8. Rich Software Features

9. Software Features Cont..

10. Benefits of Digitization
• No physical boundary. The user of digital files need not to go to the place physically; people from
all over the world can gain access to the same information, as long as an Internet connection is
available.
• Round the clock availability : A major advantage of digitization is that people can gain access 24/7
to the information even while travelling
• Multiple Access. The same resources can be used simultaneously by a number of users. This may
not be the case for copyrighted material.Also if some files are restricted then permissions to access
it for same can be set in software.
• Information retrieval. The user is able to use any search term (word, phrase, title, name, subject)
to search the entire collection.
• Preservation and conservation. Digitization is not a long-term preservation solution for physical
collections, but does succeed in providing access copies for materials that would otherwise fall to
degradation from repeated use. Digitized collections and born-digital objects pose many
preservation and conservation concerns that analog materials do not.
• Reduced Space. digital information requires very little physical space to contain them and media
storage technologies are more affordable than ever before.
• Added value. Certain characteristics of objects, primarily the quality of images, may be improved.
Digitization can enhance legibility and remove visible flaws such as stains and discoloration.

11. L& T INFOTECH,
MUMBAI
INDIAN NAVY
JAMNAGAR
ICICI BANK, MUMBAI
Esteemed Customers

12. Esteemed Customers
CIIL LIBRARY, MYSORE
DRDO, MYSORE
KERALA STATE
LIBRARY, TRIVANDRUM
SRM UNIVERSITY,
CHENNAI
CIPET – 13 LOCATIONS
BANGALORE UNIVERSITY,
BANGALORE
ARMY INSTITUTE OF
TECHNOLOGY, PUNE
KING GEORGE MEDICAL
UNIVERSITY, LUCKNOW

13. Thank You
Orizin Technologies Pvt Ltd
3rd Floor, No. 02, 2nd Block,
2nd Phase, 3rd Main Road Opp Rashi Pride
Apartment, 6th stage BTM Layout,
Near Sai Baba Temple
Bangalore – 560 076
T 09341813269 | F +91 88 6068 1720
W www.Orizin.net
E: Sales@orizin.net