The document outlines important file naming conventions, emphasizing the use of letters, numbers, dashes, or underscores without spaces, and provides a structured format for creating filenames, including components like version number and date. It distinguishes between country-specific and non-country-specific files with specific formatting guidelines and country codes. Best practices include always saving edited files with updated names and avoiding the use of 'final' in file labels to maintain clarity and organization.

1. File Naming
Conventions
By:
Narendra Singh Shekhawat
Narendraa.singhshekhawat@gmail.com
+91-7737777476

2. ONLY USE LETTERS,
NUMBERS, DASHES,
OR UNDERSCORES
IN FILE OR FOLDER
NAMES
• Avoid spaces use-a-dash-or-an–
underscore_where_you_would_ha
ve_put_a_space_between_words
• Periods can still be used in the
middle of a filename or folder
name, but should never be put at
the end of the name
• Many current filenames have
"yyyy.mm.dd" at the end of the file
– this is OK!

3. How can we
differentiate
country and a non
country specific
file?
• Non Country-Specific
File:
• “Filename-v#-yyyy-mm-dd-initials”
• Country Specific File:
• “PMACC-Filename-v#-yyyy-mm-dd-
initials”

4. Country code
for PMA
• BF = Burkina Faso
• CD = DR Congo
• ET = Ethiopia
• GH = Ghana
• ID = Indonesia
• KE = Kenya
• NE = Niger
• NG = Nigeria
• PK = Pakistan
• UG = Uganda
• RJ = Rajasthan
• TN = Tamil Nadu
For more click on below link :
http://eeieio.accountsupport.com/Country-
Abbreviations.html

5. Components of
file name
• Filename = Description of the file (keep it
short)
• v# = Version number (update EVERY TIME
you edit a shared file!)
• yyyy-mm-dd = Date last edited
• Update every time
• Maintain the structure of the date yyyy-
mm-dd for sorting and clarity
• Example: November 14th, 2012 should be
written 2012-11-14, NOT 12-11-14, which
could be misinterpreted as 12 Nov 2014 or
11 Dec 2014.
• Initials = First, middle, and last initial of the
last editor

6. File naming
best practices:
• The first thing you should do when opening a
shared file for editing is to SAVE AS with the
new filename, including the updated version #,
date, and your initials.
• A file should almost never be labeled as
“FINAL”, and always in should be in an updated
version # and date. This includes files that are
shared on Dropbox and files that are emailed.
• Dashes “-" should be used over underscores
“_”. Words that are trapped by an underscore
are not searchable using the “spotlight”
function on your computer, so using a dash
allows for easy file searching. The only
exception to this rule are files that are
generated directly by Stata, as these must use
underscores.