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- 1. â VIYELLATEX GROUP Organization Structure 23rd July 2008
- 2. Š attune 2006 2 Date: Feb 5, 2015 Organization Structures are defined in SAP to represent the main entities from which transactions flow within the organization and also to facilitate the total reporting requirements of the organization. Organization Structure
- 3. Organization Structure Finance & Controlling
- 4. Š attune 2006 4 Date: Feb 5, 2015 ⢠Highest Hierarchical Level in SAP(e.g. Corporate Group) ⢠Self contained unit in SAP with itâs own set of tables and Master Data ⢠All Areas of an Organization that are to be integrated into the SAP Production System should be included in one Client Client Characteristics Organizational Elements - Client
- 5. Š attune 2006 5 Date: Feb 5, 2015 Client â 100 Viyellatex Group Client Strategy for Viyellatex Group Organizational Elements - Client â˘Solution: â˘A Common client â 100 â âViyellatex Groupâ
- 6. Š attune 2006 6 Date: Feb 5, 2015 ⢠Exchange Rates ⢠Viyellatex Group requires policy is to maintain a monthly average exchange rate. ⢠Solution: ⢠For every combination of two currencies, different exchange rates can be maintained which are distinguished by an exchange rate type. ⢠Maintain âMâ Exchange Rate type for âBDT : Foreign Currenciesâ monthly by Viyellatex. Client Strategy for Viyellatex Group - Impact Organizational Elements - Client
- 7. Š attune 2006 7 Date: Feb 5, 2015 ⢠Represents a legal/tax entity - Where you legally represent the financial events of transacting business ⢠Balance sheets and profit/loss statements required by law, can be created at the company code level. ⢠Provides a critical link to all other modules in SAP ⢠Financial Accounting currencies are assigned to a Company Code. Company Code Organizational ElementsâCo. Code
- 8. Š attune 2006 8 Date: Feb 5, 2015 Client â 100 Viyellatex Group Company Code 1000 SPINNING Company Codes for Viyellatex Group Organizational ElementsâCo. Code Company Code 2000 VTL Company Code 3000 GOTHIC Company Code 4000 FPPL Company Code 5000 ISML
- 9. Š attune 2006 9 Date: Feb 5, 2015 ⢠Solution: ⢠Benefits: â Meets the external reporting requirements of independent legal entities. â Consolidation is possiable due to maintenance of same currencies accross all company codes Exchange Rates for Viyellatex Group Company Code Description Local Curr. 1 Ex. R. Type Local Curr. 2 Ex. R. Type 1000 Spinning Limited BDT M USD M 2000 Viyellatex Limited BDT M USD M 3000 Gothic Designs Limited BDT M USD M 4000 Fashion Plastics Limited BDT M USD M 5000 Interfab Shirt Mrf. Limited BDT M USD M Organizational ElementsâCo. Code
- 10. Š attune 2006 10 Date: Feb 5, 2015 FINANCIAL ACCOUNTING ⢠General Ledger ⢠Bank & Cash ⢠Accounts Receivable ⢠Accounts Payable ⢠Asset Management
- 11. Š attune 2006 11 Date: Feb 5, 2015 ⢠List of G/L Account Master Records required in one or several Company Codes ⢠For every account, the COA contains account number, account name, the type of account, account group at COA level ⢠A Company Code must be assigned to one Operating Chart of Accounts ⢠An Operating Chart of Accounts can be linked to many Company Codes. ⢠Control data like currencies, taxes, account management etc. is maintained at Company Code level to enable many Company Codes refer to the same COA without compromising individual requirements. Operating Chart of Accounts Financial AccountingâChart of Accounts
- 12. Š attune 2006 12 Date: Feb 5, 2015 Operating Chart of Accounts â 1000 Viyellatex Group Account Number Account type Account Description Company Codes â 1000,2000,3000,4000,5000 VIYELLATEX (Spinning, VTL, Gothic, FPPL & ISML) Currency Taxes Etc⌠Operating Chart of Accounts Financial AccountingâChart of Accounts â˘Solution: BP01 â Viyellatex Group
- 13. Š attune 2006 13 Date: Feb 5, 2015 General Ledger ⢠Viyellatex Group Chart of Accounts â 1000 ⢠The General Ledger Account groups used Balance Sheet Accounts Cash & Bank 111000 - 113999 Receivables & Other C.A 121000 - 159999 Fixed Assets 160000 - 199999 Payables & Other C.L 211000 - 216999 Equity & Long Term Loans 217000 â 399999 Profit & Loss Accounts Income 410000 - 499999 Cost of Goods Sold 500000 - 599999 Operating Expenses 600100 - 699999 Selling & Finance Expenses 700100 - 899999
- 14. Š attune 2006 14 Date: Feb 5, 2015 General Ledger ⢠Line Item Analysis ⢠Balance Analysis ⢠Financial Statements for each Company Code ⢠VAT Return Report ⢠WHT(AIT) Return Report Closing Operations ⢠Foreign Currency Valuation of open items and account balances ⢠Account Finalization (Check if GR/IR A/câs & clearing A/câ are zero) ⢠Open / Closing Posting Periods ⢠Enter Exchange Rates for the next period ⢠Balance carry forward General Ledger Account Analysis
- 15. Š attune 2006 15 Date: Feb 5, 2015 General Ledger You can use the SAP system to make the following direct posting transactions in the General Ledger: ⢠Standard G/L account postings ⢠Transfer postings with clearing (offsetting) ⢠Document Parking ⢠Recurring Entries ⢠Account Assignment Model for standard journal Entries Posting in the General LedgerPosting in the General Ledger
- 16. Š attune 2006 16 Date: Feb 5, 2015 Bank and Cash ⢠House bank and Account ID Bank Master DataBank Master Data Spinning (1000) House Bank CUR G.L A/C Bank Name A/C Type Bank A/C No. ABBL BDT 113080 AB Bank Ltd,Utatra Current Account 4020-025777-000 EBL BDT 113400 Eastern Bank Ltd,Principal Branch Current Account 01011060011227 EBL USD 113440 Eastern Bank Ltd,Principal Branch ERQ (FC) Account 101-3052246 DBL BDT 113500 Dhaka Bank Ltd. Gulshan Branch Current Account 0215100000003382 VTL (BP03) HSBC BDT 113010 HSBC,Bangladesh Current Account 001-175421-011 HSBC USD 113030 HSBC,Bangladesh Margin Account 001-175421-091 HSBC EUR 113040 HSBC,Bangladesh Margin Account 001-175421-092 HSBC USD 113060 HSBC,Bangladesh ERQ (FC) Account 001-175421-047 HSBC EUR 113070 HSBC,Bangladesh ERQ (FC) Account 001-175421-048 ABBL BDT 113080 AB Bank Ltd,Utatra Current Account 4020-025458-000 ABBL BDT 113090 AB Bank Ltd,Utatra STD Account 4020-028981-430 ABBL BDT 113200 AB Bank Ltd,Utatra SB Account 4020-028646-300 ABBL USD 113210 AB Bank Ltd,Utatra ERQ (FC) Account 4020-029032-254 PBL BDT 113300 Pubali Bank Ltd,Fr.Ex Current Account 2905-901-39788 Citi NA BDT 113550 CITI Bank NA Current Account GO 10000200370007
- 17. Š attune 2006 17 Date: Feb 5, 2015 Bank and Cash Bank Master DataBank Master Data VTL - YFL (BP03) House Bank CUR G.L A/C Bank Name A/C Type Bank A/C No. HSBC BDT 113010 HSBC,Bangladesh Current Account 001-019827-011(YFL) HSBC USD 113060 HSBC,Bangladesh ERQ (FC) Account 001-019827-047(YFL) HSBC USD 113030 HSBC,Bangladesh Margin Account 001-019827-091(YFL) ABBL BDT 113080 AB Bank Ltd,Utatra Current Account 4020-025919-000(YFL) PBL BDT 113300 Pubali Bank Ltd,Fr.Ex Current Account 27351(YFL) PBL USD 113350 Pubali Bank Ltd,Fr.Ex ERQ (FC) Account 1210 (YFL) Citi NA BDT 113560 CITI Bank NA Current Account GO 10000200470001(YFL) GOTHIC (BP04) ABBL BDT 113080 AB Bank Ltd,Utatra Current Account 4020-755035-000 FPPL (BP05) ABBL BDT 113080 AB Bank Ltd,Utatra Current Account 4020-025679-000 ABBL BDT 113100 AB Bank Ltd,Utatra Margin Account 4020-025679-450 ISML (BP06) HSBC BDT 113010 HSBC,Bangladesh Current Account 001-175405-011 HSBC USD 113030 HSBC,Bangladesh Margin Account 001-175405-091 HSBC USD 113060 HSBC,Bangladesh ERQ (FC) Account 001-175405-047 HSBC BDT 113010 HSBC,Bangladesh Current Account 001-175413-011(IBL) PBL BDT 113300 Pubali Bank Ltd,Fr.Ex Current Account 3679 PBL BDT 113300 Pubali Bank Ltd,Fr.Ex Current Account 2834 (IBL) DBL BDT 113500 Dhaka Bank Ltd,Uttara Current Account 204-100-2240
- 18. Š attune 2006 18 Date: Feb 5, 2015 Banks And Cash Automatic payment run and Cheque PrintingAutomatic payment run and Cheque Printing Enter Payment Parameters Run Payment Proposal Edit Payment Proposal Print Payment Voucher Perform Payment Run Print Cheques & Vendor Payment Advice ALL BanksViyellatex SAP Business Benefit â˘Automatic selection of invoices due for payment â˘Automatic generation of Payment voucher. (Eliminates need to manually create list of invoices in Excel) â˘Automatic printing of all cheques â˘Automatic printing of Payment Advice. â˘Accurate online information. (Vendor Open items updated on time.)
- 19. Š attune 2006 19 Date: Feb 5, 2015 Banks And Cash â˘Petty Cash Floats â˘BDT float (General) â˘USD float (Expat Expenses) â˘Foreign currency & TCâs Posting in the Cash JournalPosting in the Cash Journal â˘For a cash journal document, you can carry out CO account assignments, and have taxes, including withholding taxes, calculated by the system â˘Printing the cash journal â˘Printing receipts â˘Tracking IOUâs through the cash journal Petty Cash JournalPetty Cash Journal
- 20. Š attune 2006 20 Date: Feb 5, 2015 Accounts Payable Vendor Master Data Vendor data provides information on the suppliers a company deals with. It is maintained by the Purchasing and Accounting departments. â˘Address Details â˘Bank data â˘Reconciliation Account â˘Payment Terms and Payment Methods Vendor Bank information is picked automatically from the vendor master data when clearing the vendor open items through automatic program
- 21. Š attune 2006 21 Date: Feb 5, 2015 Accounts Payable Vendor Groups Trade Payable-Domestic Trade Payable-Foreign Accounts Payable-Domestic Trade Payable-Domestic one time Accounts Payable-Foreign Accounts Payable-Foreign one time General InformationGeneral Information Vendor Payment Terms : Description Payment Terms "0 Days Credit / with out Discount Z000 30 Days Credit / With out Discount Z001 45 Days Credit / With out Discount Z002 60 Days Credit / With out Discount Z003 90 Days Credit / With out Discount Z004 120 Days Credit / With out Discount Z005 180 Days Credit / With out Discount Z006 360 Days Credit / With out Discount Z007
- 22. Š attune 2006 22 Date: Feb 5, 2015 Accounts Payable â˘The invoice document numbers will be assigned internally and the vendor invoice number will be entered in the reference field. â˘Park and Post functionality will be used for all invoices. â˘All Vendor payments will be made through the Automatic payment run. Authorization will be give to 1 person to enter manual payments. â˘Down Payments will be managed in SAP. General InformationGeneral Information
- 23. Š attune 2006 23 Date: Feb 5, 2015 Accounts Payable Invoice Verification ProcessInvoice Verification Process Check Invoice details Post Invoice Enter details & Park Document Enter SAP Doc number on Invoice Stores send Invoice attached to PO to Finance PO will be marked with the GRN number
- 24. Š attune 2006 24 Date: Feb 5, 2015 Accounts Payable Payment ProcessPayment Process Check Payments due for processing Using Payment Cockpit Check & Authorize Payment Create Payment Proposal Print Payment Voucher Post Payment in SAP
- 25. Š attune 2006 25 Date: Feb 5, 2015 Vendor Account Analysis Accounts Payable â˘Creditor Age Analysis â˘Monthly Purchases Report â˘Outstanding Vendor Invoices â GRIR Account Balance Information â˘Payment Cockpit â˘Check the List of GR/IR account balance, and verify outstanding invoices Periodic Checks
- 26. Š attune 2006 26 Date: Feb 5, 2015 Accounts Receivable Customer Master Data Customer data provides information on the customers a company deals with. Customer data is maintained by the Sales and Accounting departments. Information maintained by the finance : â˘Address Details â˘Reconciliation Account â˘Payment Term Customer Groups â˘Trade Receivable - Domestic â˘Trade Receivable â Foreign â˘Account Receivable â Domestic â˘Account Receivable â One Time â˘Account Receivable â Foreign â˘Account Receivable â One Time
- 27. Š attune 2006 27 Date: Feb 5, 2015 General InformationGeneral Information Accounts Receivable 1 Customer numbers will be assigned internally. A separate number range will be maintained for each customer account group. 2 number ranges will be maintained for billing documents arising from all types of Sales 3 All number ranges are year dependent.
- 28. Š attune 2006 28 Date: Feb 5, 2015 General InformationGeneral Information Accounts Receivable â˘Customer Invoicing : â˘Invoices will be raised in SD for sales arising out of the normal business process ⢠Invoices will be raised by Finance for all Scrap sales â˘Payment tolerance will be maintained for customer payments â˘Sales Revenue Deductions for creation charge will be maintained in the Sales Order Conditions. This will be posted automatically when the billing is done.
- 29. Š attune 2006 29 Date: Feb 5, 2015 Accounts Receivable Scrap Sale Invoicing & Customer Credit Memo ProcessScrap Sale Invoicing & Customer Credit Memo Process Marketing Send Details to Finance & FG Stores through E Mail Finance Enter Details in the system & post the Document Get Print out of Invoice / Credit Memo Authorize Invoice / Credit Memo
- 30. Š attune 2006 30 Date: Feb 5, 2015 Customer Account Analysis Accounts Receivable â˘Customer Age Analysis â˘Customer Payment History â˘Monthly Sales Analysis Periodic Checks â˘All Billing Documents have been passed to FI
- 31. Š attune 2006 31 Date: Feb 5, 2015 Fixed Assets Management Fixed Asset Master â˘General Master Data contains - General information, posting information, time-dependent assignments & information on the asset origin. â˘Data for Calculating Asset Values
- 32. Š attune 2006 32 Date: Feb 5, 2015 Fixed Assets Management General InformationGeneral Information â˘Internal numbering for assets - the current number will be maintained as the inventory number in the asset master data field Depreciation policy â Straight line Depreciation Method. No depreciation in the year of purchase and full year's depreciation in the year of disposal
- 33. Š attune 2006 33 Date: Feb 5, 2015 Fixed Assets in SAP VIYELLATEX GROUP - Asset Management Co. Code Description Country COD BP02 VIYELLATEX SPINNING LIMITED BD BPCD BP03 VIYELLATEX LIMITED BD BPCD BP04 GOTHIC DESIGN LIMITED BD BPCD BP05 FASHION PLASTIC & PACKING LIMITED BD BPCD BP06 INTERFAB SHIRT MANUFACTURING LIMITED BD BPCD Depreciation Areas Dep. Area Description Currency Dep.Method 01 Book Depreciation Area - Companies Act BDT SLM 15 Tax Depreciation Area - IT Act BDT WDV 32 Book Depreciation in Group Currency - USD USD SLM Company Codes and Depreciation Areas - VIYELLATEX
- 34. Š attune 2006 34 Date: Feb 5, 2015 Fixed Assets Asset Classes â VIYELLATEX GROUPAsset Classes â VIYELLATEX GROUP S.N0 Asset Class (Description) Asset Class Account Determination Screen Layout Number Ranges From Number To Number 1 Land and Land Development 100 100 100 01 10000000 19999999 2 Building and Development- Office 150 150 150 02 20000000 29999999 3 Building and Development- Factory 200 200 200 03 30000000 39999999 4 Plant and Machinery 250 250 250 04 40000000 49999999 5 Furniture & Fixture- Office 300 300 300 05 50000000 59999999 6 Furniture & Fixture- Factory 350 350 350 06 60000000 69999999 7 Vehicle- Office 400 400 400 07 70000000 79999999 8 Vehicle- Factory 450 450 450 08 80000000 89999999 9 Office Equipment 500 500 500 09 90000000 99999999 10 Computers & Accessories 550 550 550 10 100000000 109999999 11 Decoration & Modification 600 600 600 11 110000000 119999999 12 Factory Equipment 650 650 650 12 120000000 129999999 13 Electric Fixture & Fittings 700 700 700 13 130000000 139999999 14 Goodwill 750 750 750 14 140000000 149999999 15 Software Application 800 800 800 15 150000000 159999999 16 Product Right 850 850 850 16 160000000 169999999 17 Trade Marks 900 900 900 17 170000000 179999999 18 Patents 950 950 950 18 180000000 189999999 19 Preliminary Expenses 1000 1000 1000 19 190000000 199999999 20 Preproduct Expenses 1050 1050 1050 20 200000000 209999999 21 Deferred Expenses 1100 1100 1100 21 210000000 2199999999 22 Other Intangible Assets 1150 1150 1150 22 220000000 229999999 23 Low Value Asset (LVA) 1200 1200 1200 23 230000000 239999999 24 Assets under Construction 1250 1250 1250 24 240000000 249999999
- 35. Š attune 2006 35 Date: Feb 5, 2015 Fixed Asset Purchasing Transfer asset value from Clearing A/c to Asset Account Invoice Verification for Asset Purchase Raise PO for Asset â Enter Asset Clearing A/c GRN Asset Create Asset Master Record FA0023 5000 Asset Clearing A/c FA0023 5000 Office Equipment FA0023 5000 Asset Clearing A/C FA0023 5000 GR/IR A/c Fixed Assets
- 36. Š attune 2006 36 Date: Feb 5, 2015 Assets Under Construction Accumulate all costs to AUC asset Create new Asset Master Transfer AUC Asset value to New Asset When asset is Capitalized DYE0074 30,000 Assets Under Construction DYE0074 30,000 Plant & Machinary : Dying AUC002 5000 AUC002 14000 AUC002 11000 Assets Under Consturctuin AUC002 5000 AUC002 14000 AUC002 11000 GR/IR A/c Create Asset Master record for AUC in AUC Asset Class Fixed Assets
- 37. Š attune 2006 37 Date: Feb 5, 2015 Reports Asset AccountingReports Asset Accounting â˘Asset Variance Report (Used for Asset Count) â˘Asset Balances List â˘Depreciation Periodic Processes in Asset AccountingPeriodic Processes in Asset Accounting â˘Depreciation Run. â˘Asset fiscal year change program to open a new fiscal year for Asset Accounting. â˘Asset Count and generation of Asset Variance Report Fixed Assets Asset Reports
- 38. Š attune 2006 38 Date: Feb 5, 2015 CONTROLLING ⢠Master Data ⢠Product Costing ⢠Cost Object Controlling ⢠Periodic Cost Allocation ⢠Profitability Analysis ⢠Integration
- 39. Š attune 2006 39 Date: Feb 5, 2015 Controlling Area- BP01 Viyellatex Group Company Code BP02 SPINNING Company Codes for Viyellatex Group Controlling-organizational structure Company Code BP03 VTL Company Code BP04 GOTHIC Company Code BP05 FPPL Company Code BP06 ISML Operating ConcernâBPBD Viyellatex Group
- 40. Š attune 2006 40 Date: Feb 5, 2015 ⢠Viyellatex Group Companies require Center Accounting in BDT Controlling Area ⢠An organizational unit within a corporation in which comprehensive independent management accounting can be performed. ⢠It links the financial accounting module (FI) to the management accounting module (CO) in SAP. ⢠Several Company Codes can be Linked to a single Controlling Area regardless of the Company Code currency. The only requirement is that all company Codes within the Controlling Area use the same Operating Chart of Accounts. Controlling Area â Requirements Controlling
- 41. Š attune 2006 41 Date: Feb 5, 2015 ⢠The Operating Concern is the highest reporting level for profitability and sales and marketing controlling, and the central organizational unit in Profitability Analysis (CO-PA) used to segment and structure the market. ⢠You can assign multiple Controlling Areas to one Operating Concern. Operating Concern Controlling-Operating Concern
- 42. Š attune 2006 42 Date: Feb 5, 2015 Controlling - General ⢠General Information ⢠Operating Profit will be identified separately for the Profit Centers. ⢠Activity Types will be maintained for the reeling activity performed at each level ⢠All primary costs will be assigned to the relevant cost centers
- 43. Š attune 2006 43 Date: Feb 5, 2015 Controlling âMaster Data Profit Centers ⢠You divide your business into profit centers by assigning the profit centers to the various master data which is relevant for profits. ⢠All profit-relevant business transactions are updated in the profit center hierarchy according to G/L account at the same time they are processed in the original module of SAP. ⢠Transfer of Revenue (if require) will be distribute/repost between Profit Centers to prepare the P&L at Plant Level
- 44. Š attune 2006 44 Date: Feb 5, 2015 Controlling-Master Data ⢠Profit Centers â Master Data Operating Concern - BPBD (VIYELLATEX) PROFIT CENTERS (VIYELLATEX) Company Code Profit Center Description BP02 - Spinning BP20 Spinning General BP21 ROTER BP22 RING BP03 - VTL BP30 VTL General BP31 KNITTING BP32 DYEING BP33 GARMENTS BP34 EMBROIDARY BP35 WASHING BP04 - Gothic BP40 GOTHIC General BP41 GOTHIC BP05 - FPPL BP50 FPPL General BP51 FPPL BP06 - InterFab BP60 ISML General BP61 ISML
- 45. Š attune 2006 45 Date: Feb 5, 2015 ⢠Departmental breakdown of your Legal Entity Structure ⢠Lowest Level of Organization where you want to Collect and Analyze Costs/Departmental Performance ⢠Departmental Budgets and Expense Analysis of Profit/Loss Accounts ⢠Interdepartmental Cost Allocations ⢠Each Cost Center is assigned to a Company Code. Cost Centers Controlling-Master Data
- 46. Š attune 2006 46 Date: Feb 5, 2015 Cost Centers - Hierarchies Cost Center Hierarchy GENERAL Controlling Area â BP01 Viyellatex Group Controlling-Master Data Cost Center Hierarchy Cost Center Hierarchy Cost Center Hierarchy Cost Center Hierarchy ISMLGOTHIC FPPLVTLSPINNING O.E RING SPINNING GENERALGENERALGENERALGENERAL WASHING EMBROIDA RY GARMENT DYEING KNITTING GOTHIC FPPL ISML
- 47. Š attune 2006 47 Date: Feb 5, 2015 Controlling-Master Data OPERATING CONCERN - BPUS (VIYELLATEX) CONTROLLING AREA - BP01 (VIYELLATEX) Common Cost Centers Across all company Codes Company Code Description C.c.type BP02 BP03 BP04 BP05 BP06 Profit Centers Human Resurce Dep't. (HRD) W 2010 3010 4010 5010 6010 Profit Centers: BP20,BP30, BP40,BP50 & BP60 Accounts Department W 2020 3020 4020 5020 6020 Commercial Department W 2030 3030 4030 5030 6030 Merchandising Department W 2040 3040 4040 5040 6040 Store Department F 2050 3050 4050 5050 6050 IT Department G 2060 3060 4060 5060 6060 IE & Planning Departmnet E 2070 3070 4070 5070 6070 Design & Development E 2080 3080 4080 5080 6080 Maintenance Department G 2090 3090 4090 5090 6090 General Cost Center W 2000 3000 4000 5000 6000 Cost Centers & Relevant Profit CentersCost Centers & Relevant Profit Centers
- 48. Š attune 2006 48 Date: Feb 5, 2015 Controlling-Master DataBP02 (SPINNING - VSL) O.E - BP21 Cost Centers Profit Center Back Section 2110 BP21 Rotor Section 2120 BP21 Finishing Section 2130 BP21 RING SPINNING - BP22 Profit Center Back Section 2210 BP22 Ring Section 2220 BP22 Finishing Section 2230 BP22 BP03 (VIYELLATEX LIMITED) KNITTING - BP31 Cost Centers Profit Center Knitting Dep't. 3110 BP31 DYEING - BP32 Profit Center Dyeing Dep't. 3210 BP32 Finishing Dep't. 3220 BP32 Quality Dep't. 3230 BP32 Lab Dep't. 3240 BP32 GARMENTS - BP33 Profit Center Sewing Dep't. 3310 BP33 Cutting Dep't. 3320 BP33 Finishing Dep't. 3330 BP33 Quality Dep't. 3340 BP33 EMBROIDARY - BP34 Profit Center Embroidery Dep't. 3410 BP34 WASHING - BP35 Profit Center
- 49. Š attune 2006 49 Date: Feb 5, 2015 Controlling-Master Data BP04 (GOTHIC) GOTHIC - BP41 Cost Centers Profit Center Production Dept. 4110 BP41 BP05 (FPPL) FPPL - BP51 Cost Centers Profit Center Production Dept : 5110 BP51 Hanger 5120 BP51 Poly 5130 BP51 Label 5140 BP51 Offset Printing 5150 BP51 Button (Existing) 5160 BP51 BP06 (INTERFAB - ISML) ISML - BP61 Cost Centers Profit Center Cutting 6110 BP61 Fusing 6120 BP61 Sewing 6130 BP61 Finishing 6140 BP61 Packing 6150 BP61
- 50. Š attune 2006 50 Date: Feb 5, 2015 Controlling Master Data Activity TypesActivity Types â˘Activity types describe the activity produced by a cost center and are measured in units of time or quantity. â˘Overhead Rates are maintained for each Activity Type / Production Cost Center combination. OPERATING CONCERN - BPBD (VIYELLATEX) CONTROLLING AREA - BP01 (VIYELLATEX) Common Activity Types Across all Plants Activity Name Unit C.C.Category Cost. Element Purpose of Act. C.Center LABOUR HR Production 990000 Activities for Regular Process Cost Center will differ based on Plant and Activity MACHIN HR Production 990001 POWER KWH Production 990002 Re Work Activities-Applicable to DYING,PRINTING,EMBOIDERY R-LABO HR Production 990000 Activities for Re- Work ProcessingR-MACH HR Production 990001 R-POWE KWH Production 990002
- 51. Š attune 2006 51 Date: Feb 5, 2015 Controlling Master Data Statistical Key FiguresStatistical Key Figures â˘Statistical key figures represent activities or statistics in a cost center, profit center, or order. They are measured in units of time or quantity. â˘In CO, statistical key figures are used as an allocation base to distribute costs between cost centers. They have to be entered monthly. â˘The SKF that will be used at Viyellatex Group: EX: - â˘Electricity Consumption â˘Water Consumption â˘GAS Consumption â˘Floor Area â˘Headcount
- 52. Š attune 2006 52 Date: Feb 5, 2015 Controlling Master Data Internal OrdersInternal Orders â˘Internal Orders are used for Cost monitoring, for example, where costs need to be looked at from object-related aspects â˘The following order types will be created for Internal Orders: â˘Machinery â˘Investment â˘General â˘Vehicles â˘Work Order â˘Team Building
- 53. Š attune 2006 53 Date: Feb 5, 2015 Product Cost Controlling Product Costing Quantity Structure Value Structure Bill of Material Routing Bill of Material Routing Prices for Materials Prices for Activity Prices for Materials Prices for Activity â˘All Materials will be valued at Standard Price except Raw. Mat. â˘The Moving price for Raw Materials will be entered in the Material Master. â˘All other material prices will be updated through a Costing Run. â˘Subcontracting charges will be included in the material valuation. This will be picked from the Subcontract Info Record. â˘Yarn â˘Dyes & Chemicals â˘Overheads â˘Knitting â˘dyeing â˘Dry Finishing Cost Component Structure: EX:-Cost Component Structure: EX:-
- 54. Š attune 2006 54 Date: Feb 5, 2015 Cost Object Controlling Material IssuesMaterial Issues Confirm OperationsConfirm Operations Production Order Material Cost Greige 200.00 Dyes & Chemicals 80.00 Activity Cost Pre-Set 45.00 Dyeing 70.00 Stenter 125.00 Total Cost 520.00 Trf to Stock -400.00 Actual CostsActual Costs CO Dye 70.00 Dyeing Credit Cost Center FI Greige 200.00 D & C 80.00 Material Consumption FI Greige 200.00 D & C 80.00 Material Stock FI FG 400.00 FGStock FI FG 400.00 Trf to Inventory Confirm StockConfirm Stock PCA Greige 200 D & C 80 Dyeing Profit Center PCA FG 400 Dyeing Profit Center
- 55. Š attune 2006 55 Date: Feb 5, 2015 Cost Object Controlling WIP Calculation/ Variance Calculation & SettlementWIP Calculation/ Variance Calculation & Settlement Production Order Material Cost Greige 200.00 Dyes & Chemicals 80.00 Activity Cost Pre-Set 45.00 Dyeing 70.00 Stenter 125.00 Total Cost 520.00 Trf to Stock -400.00 120.00 Actual CostsActual Costs WIP If Production Order Status is REL or PCNF FI PO 120.00 WIP Stock FI PO 120.00 Movement in WIP PCA PO 120 Dyeing Profit Center Variance Production Order Status is DLV or TECO FI PO 120.00 Usage Variance FI PO 120.00 Trf to Inventory PCA PO 120 PO 120 Dyeing Profit Center Production Order Material Cost Greige 200.00 Dyes & Chemicals 80.00 Activity Cost Pre-Set 45.00 Dyeing 70.00 Stenter 125.00 Total Cost 520.00 Settlement -120.00 Trf to Stock -400.00 - Actual CostsActual Costs
- 56. Š attune 2006 56 Date: Feb 5, 2015 DistributionDistribution Electricity Bill BDT 2,000,000 Electricity Bill BDT 2,000,000 Electricity 2,000,000 Electricity 2,000,000 Engineering Department Allocation Base Electricity Consumption(SKF) Knitting 300,000 Dyeing 700,000 Dry Finish 200,000 Allocation Base Electricity Consumption(SKF) Knitting 300,000 Dyeing 700,000 Dry Finish 200,000 Electricity 500,000 Knitting Cost Center Electricity 116,667 Dyeing Cost Center Electricity 33,333 Dry Finishing Cost Center Distribution is used to allocate the primary costs of a cost center. The following information is passed on to the receivers: â˘The original cost element (that is, the primary cost element) is retained. â˘Sender and receiver information is documented using line items in the CO document. â˘You can use the information system to analyze the distribution results according to sender and receiver relationships. Periodic Allocations
- 57. Š attune 2006 57 Date: Feb 5, 2015 Periodic Allocations AssessmentAssessment (Used to Identify Dry Finishing cost for(Used to Identify Dry Finishing cost for each relevant Cost Center)each relevant Cost Center) Staff Welfare USD 50,000 Direct Wages USD 1,000,000 Staff Welfare USD 50,000 Direct Wages USD 1,000,000 Depreciation BDT 200,000 Depreciation BDT 200,000 Depreciation 200,000 Dry Fin Cost 1,250,000 Staff Welfare 50,000 Sal & Wages 1,000,000 Dry Finishing Department Allocation Cost Element Dry Finishing Cost Allocation Base Reeling Activity Confirmed (SKF) Knitting 30,000M Dyeing 50,000M Dry Finish 20,000M Allocation Cost Element Dry Finishing Cost Allocation Base Reeling Activity Confirmed (SKF) Knitting 30,000M Dyeing 50,000M Dry Finish 20,000M Dry Fin Cost 375,000 Knitting Credit Cost Center Dry Fin Cost 625,000 Dyeing Credit Cost Center Dry Fin Cost 250,000 Dry Finishing Credit Cost Center Assessment is a method of allocating primary and secondary costs in Cost Center Accounting. The following information is passed on to the receivers: â˘The original cost elements are assigned cumulatively, or in groups, to assessment (secondary) cost elements. The original cost elements are not recorded on the receivers. â˘Sender and receiver information (sender cost center, receiver cost center) appears in the Controlling (CO) document. Allocation through assessment is useful when the composition of the costs is unimportant for the receiver.
- 58. Š attune 2006 58 Date: Feb 5, 2015 Profitability Analysis Standard Actual Sales Quantity (M) 1520 USD USD Sales Revenue 32,000.00 32,000.00 - Creation charge (1,600.00) (1,600.00) Yarn -Warp Yarn (7,000.00) (6,850.00) -Pattern Yarn (10,000.00) (9,625.30) Dyes & Chemicals (1,000.00) (820.00) Packing Materials (32.00) (33.50) Overheads Absorbed -Knitting (3,000.00) (3,210.00) -Dyeing (5,600.00) (5,720.00) -Dry Finishing (1,500.00) (1,500.00) 2,268.00 2,641.20 Post-production Profitability Analysis - Knitting Billing DocumentBilling Document Goods IssueGoods Issue Activity Confirmation Activity Confirmation
- 59. Š attune 2006 59 Date: Feb 5, 2015 Integration Points Impact on FinanceImpact on Finance Activity PerformedActivity Performed Billing Document Number Sales Order Type Revenue Account Determination Order Reason in the Sales Order Creation Charge Calculation and Posting Condition Type in the Sales Order Profit center postings Profit Center Assigned in the Material Master Stock Valuation, Material Costing, and all material related postings Standard Price of RM in the Material Master BOM Consumption Machine time & activity type entered in the Routing Overhead Absorption Activity Types entered in the Routing WIP and Variance Calculation Update production order statusâ online
- 60. Š attune 2006 60 Date: Feb 5, 2015 Integration Points GRN & Invoice Verification ProcessGRN & Invoice Verification Process D&C 1200 Stock A/c D&C 1250 GR/IR A/c D&C 50 Price Variance A/c Stock Std Price Value 200 12.00 2,400.00 D&C01 -Material Master GRN Stock 100Kg Stock Std Price Value 300 12.00 3,600.00 D&C01 -Material Master Material PO Price PO Qty Value D&C01 12.50 100.00 1,250.00 Purchase Order D&C 1250 GR/IR A/c D&C 1230 Vendor D&C 20 Price variance A/c Invoice Verification Material Inv Price PO Qty Value D&C01 12.30 100.00 1,230.00 Invoice No 33923 PCA D&C 50.00 Dyeing Profit Center PCA D&C 20 Dyeing Profit Center
- 61. Š attune 2006 61 Date: Feb 5, 2015 Integration Points Delivery & BillingDelivery & Billing FG001 12000 Stock A/c FG001 12000 Cost of Sales PCA FG001 12000 Knitting Profit Center FG001 19200 Sales Revenue A/c FG001 19200 Customer PCA Creation Chgs 960.00 Revenue 19200 Knitting Profit Center Stock Std Price Value 650 20.00 13,000.00 FG001 -Material Master Post Goods Issue FG001 - 600 M Stock Std Price Value 50 20.00 1,000.00 FG001 -Material Master Customer Billing Order Reason 001 Material Price Profit Center FG001 32.00 KNIT Creation Chg 5% Sales Order FG001 960 Creation Chgs Payable FG001 960 Creation Chgs
- 62. Š attune 2006 62 Date: Feb 5, 2015 Taxes Viyellatex Group Taxes DIRECT Applicable Taxes for Viyellatex Group Country Version -Bangladesh Taxes INDIRECT PURCHASES Raw Material - Imports Raw Material - Domestic SALES Sales - Export Sales - Domestic With Holding Taxes (AIT)
- 63. Š attune 2006 63 Date: Feb 5, 2015 Direct Taxes-Viyellatex ⢠With Holding Taxes - Applicable for Viyellatex According to BD IT ACT. WITH HOLDING TAXES (AIT) S.No I.T. Section Description Tax % 1 52 Gas Bill Slab 2 52 Contractors&Suppliers Slab 3 52(AA) Private Security Service 7.50% 4 52(A3) Professional Fee 10% 5 52M Freight Forwarding 7.50% 6 53CC Courier Business 7.50% 7 52E Commission & Discount 7.50% 8 52EE Foreign Buyer Agent 4% 9 54 Dividend 10% 15% 25% 10 53A Rent 0% 3% 5% 11 Local Equipment 3%
- 64. Š attune 2006 64 Date: Feb 5, 2015 Direct Taxes ⢠Recipient Types â Viyellatex Group Type of Recipient Country Recipient type Description BD 01 Gas Bill BD 02 Contractors&Suppliers BD 03 Private Security Service BD 04 Professional Fee BD 05 Freight Forwarding BD 06 Courier Business BD 07 Commission & Discount BD 08 Foreign Buyer Agent BD 09 Dividend BD 10 Rent BD 11 Local Equipment
- 65. Š attune 2006 65 Date: Feb 5, 2015 Direct Taxes â Tax Codes ⢠SAP WHT Codes - Viyellatex Maintain Tax Codes Country W.Tax Code Description G.L Account BD W0 WHT (AIT) Bangladesh @ 0.00% 211100 BD W1 WHT(AIT) Bangladesh @ 1.00% 211100 BD W2 WHT (AIT) Bangladesh @ 2.00% 211100 BD W3 WHT (AIT) Bangladesh @ 2.50% 211100 BD W4 WHT (AIT) Bangladesh @ 3.00% 211100 BD W5 WHT (AIT) Bangladesh @ 4.00% 211100 BD W6 WHT (AIT) Bangladesh @ 4.50% 211100 BD W7 WHT (AIT) Bangladesh @ 5.00% 211100 BD W8 WHT (AIT) Bangladesh @ 7.50% 211100 BD W9 WHT(AIT) Bangladesh @10.00% 211100 BD WA WHT (AIT) Bangladesh @15.00% 211100 BD WB WHT (AIT) Bangladesh @20.00% 211100 BD WC WHT (AIT) Bangladesh @25.00% 211100
- 66. Š attune 2006 66 Date: Feb 5, 2015 WHT (AIT)-Process ⢠WHT â Process: ď Invoice Posting â No Tax Deduction on Invoice ď Payment to Vendor against Invoice ď Deduct the AIT on payment ď Payment of AIT to Govt. Which has been deducted by Viyellatex ď Generic WHT Report : Vendor Wise Tax Code Wise Company Code Wise Fiscal Year Wise
- 67. Š attune 2006 67 Date: Feb 5, 2015 WHT Process Pay Tax to Government Issue Certificates File Returns Deduct Tax from Vendor Vendor Vendor Bank
- 68. Š attune 2006 68 Date: Feb 5, 2015 In Direct Taxes-Viyellatex Tax on Sales / Purchase Purchases Sales ď IMPORTS ď EXPORTS 1.) Customs Duty (CD) 2.) Supplementary Duty (SD) 3.) Value Added Tax (VAT) NIL 4.) Advance Income Tax (AIT) 5.) Infst. Develop. Surcharge (IDSC) 6.) (ATVI) ď DOMESTIC ď DOMESTIC 1.) Value Added Tax (VAT) 1.) Value Added Tax (VAT) 2.) Tax on Waste Sale
- 69. Š attune 2006 69 Date: Feb 5, 2015 In Direct Taxes ⢠Tax on Purchases: 1.) VAT on Domestic Purchases are calculating separately at purchase order level but directly adding to the cost of Raw material. EX:- Inventory a/c Dr 115 (with 15% of VAT) To Vendor 115 2.) Tax on Import Raw materials are calculating and posting separately to the Tax provision account. NOTE: We are not paying the tax calculated on imported raw materials (at the time of invoice) but we are maintaining the provision as well as advance payment in Balance sheet to meet the statutory regulations.
- 70. Š attune 2006 70 Date: Feb 5, 2015 Taxes on Imports & Adjustment Export of Imported R. Mat after processing Invoice Verification for Import Raw. Mat Raise PO for Import Raw Materials GRN against Import P.O Create Tax Provision as Liability Fixed Assets Adjust the Tax Provision after Export
- 71. Š attune 2006 71 Date: Feb 5, 2015 VAT on Services Inputs WITH HOLDING TAX âVAT (Service Vendors) Types of Services Tax % NOTE Procurement Provider, Purchase of Auction Goods, Etc.. 2.25% Separate G.L A/C as VAT Expenses A/C 612010 Motor Vehicle Garage, Construction Contracts, Printing, courier & EMS, Consultancy Firm,Audit&Accounting Firm, Security Services, Law Adviser, Transport Contractor, Architect, Interior Designer, Local Equipment 4.5% Electricity Supplier 5.00% Advertisement provider 9.00% Advertisement, Flight Forwarding, Survey Firm, Directors Fee for attending board meeting, Purchase of auction goods, Gas bills, Telephone bills, Mobile bills, Internet Bills 15% Taxes on Input Services
- 72. Š attune 2006 72 Date: Feb 5, 2015 Tax on Sales ⢠Calculation and treatment: Invoice:â tax amount will calculate and posting to Tax Payable A/C Goods Delivery Clearing of Sales tax payable a/c Domestic Sales Order (+Waste) with VAT Tax paid amount compare with sales tax register
- 73. Š attune 2006 73 Date: Feb 5, 2015 Indirect Taxes-Key Combination ď Key combination for calculation and posting of input & out put taxes 1.) Purchase of Raw Materials: Plant / Vendor / Material 2.) Service Purchases: Company Code / Vendor 3.) Regular Sales: Sales Org / Plant / Customer / Material 4.) Sales with out S.O: Company Code / Customer NOTE: Sales Tax, Purchase Tax and VAT Registers are available according to Legal Entity as well as tax code.
- 74. Š attune 2006 74 Date: Feb 5, 2015 Data Management ⢠Some of the options available under data management are; ⢠Data Prevention - Technically it is possible to deactivate updating for certain Types of data. From a business point of view if you do not require this data, you should deactivate updating. â˘An efficient Data Management strategy is an important part of trying to maintain good system performance
- 75. Š attune 2006 75 Date: Feb 5, 2015 Data Management ⢠Archiving â Data Archiving handles data that cannot be deleted. Only data no longer required for live operations should be archived. Archiving can only, therefore, be used in a limited context when reducing the amount of data in the system. Retention periods can be defined for Archiving objects as to best suit the Businesses requirements ⢠Deletion â It is possible to delete a lot of data that you do not want to archive soon after it has been created in the system. Before deletion of data records from the system it must be ensured that they are no longer referenced to any other data which requires that these records remain in the system
- 76. Š attune 2006 76 Date: Feb 5, 2015 Data Management ⢠Data aggregation â In some cases data can be aggregated at a higher level, for example by generating totals. You should use aggregated data if it provides a sufficient level of that is required for the business processes
- 77. Thank You
Editor's Notes
- This is the systematic listing of all G/L account master records that are required in one or several company codes. This is the G/L accounts to which all postings will be made. Thus, when a document is entered, the user would use an account number in the operational chart of accounts. The G/L account in SAP can have a maximum of a 10 digit code and it traditionally represents what most organizations refer to as the natural account. For example, travel expense, sales revenue, etc. SAP does not embed in the G/L account the management reporting structures(i.e. cost centers, job order, divisions, regions, etc.) Most other systems embed the management reporting structures (like cost center, job order, division, regions) in the account code. This means that they have hardcoded their management hierarchies within the chart of accounts. This makes hierarchy reorganisations difficult and management reporting inflexible. In SAP, the managerial coding block(department, profit center, etc.) is defined under the Controlling module.
- Create the payment proposal by entering the relevant parameters (vendors, payment methods) Generate the payment voucher and get it authorized Post the payment in the system. Print the cheques and vendor advice notes
- A double-entry compact journal managed in account form that records the postings for cash transactions. By setting the cash balance at the beginning of the day, the cash journal shows the cash balance at any time by adding the cash receipts and deducting the cash expenses. The cash journal represents the "Cash" G/L account.
- Vendor numbers will be assigned internally. A separate number range will be maintained for each vendor account group. The taxâs calculated will be maintained using tax codes and will be posted to separate receivable accounts
- Creditor age analysis â is a std report in SAP. Will give a breakdown of payments due from credits in intervals of 30 days Monthly purchases report â is also a std report. Will list the material purchased for a period at PO price GRIR account balance will list the POâs with the GR value and invoice value. Payment cockpit is a rapier development that will be used in the auto payment run, and can be used for vendor open item analysis also. It lists the payments due on a day/week/month by the invoice currency and vendor
- Customer age analysis is a std SAP report. Which lists provides a break down of payments due from customer. Customer payment history is a std SAP report. Information on the payment history of a customer is only stored in the system if you select the field Rec.pmnt.hist. in the company-code-dependent area of the customer master record. The average days in arrears are determined as follows: Every incoming payment in the periods concerned is multiplied by its days in arrears. These amounts are added together and then divided by the total amount from all the incoming payments. This process ensures that the days in arrears are weighted by the payment amount. Monthly sales analysis is obtained from a report developed for SD The billing doc is blocked if thereâs a incorrect account assignment, or if the billing doc is incomplete (payer is not assigned)
- description, quantity, inventory number, capitalization date, location, cost center, vendor & manufacturer You can specify depreciation terms in the asset master record for each depreciation area, useful life of the asset, ordinary depreciation start date.
- Asset classes will be maintained as follows. All account assignments will be made to a specific asset class. (Acquisition a/c, acc. Dep a/c, depreciation charge a/c)
- Once all the asset value information is maintained correctly in the asset master record, the depreciation run automatically calculates the depreciation and posts the values to the G/L Asset FY change has to be carried out to open the new year in Asset Accounting
- Overheads will be absorbed into the âcredit cost centerâ when a quantity is confirmed at each activity. The value will be equal to the quantity confirmed into the overhead rate maintained. There are 3 activities for the dyeing operation because the overhead absorbed per KG will differ for each dye vessel used There are 3 activities for reeling because we need to separately identify the cost of dry finishing for each type of order
- SKF are used to maintain the statistics for CC or PC. They can then be used for cost allocations. SKF will have to be entered into the system every month/week.
- IO are used to monitor costs from a object perspective. The IO number will be entered when a document is posted or goods are issued to a Cost center. Then all costs posted with the IO reference can be obtained by executing a IO report.
- Cost component structure - Controls how the results of activity price calculation or material costing are stored. The cost component structure groups cost elements into cost components to show the following information: Activity prices for an activity type Cost of a process Planned cost of a product The cost component structure determines the attributes for passing on the following costs: Material costs passed on to material valuation as the standard price or inventory price Cost of goods manufactured passed on to Profitability Analysis
- Business Entities for TDS 1) Company 2) Income Tax office 3) Bank for TDS remittance 4) Vendor Stages of the TDS cycle Withholding of tax ( At the time of invoice receipt or Payments) 2) Remittance of tax deducted into the treasury ( through a Bank) 3) Issue of certificate to the Vendor for the tax deducted 4) Filing of Annual Returns to the Tax office