This document provides guidelines for Facility Assistants (FAs) at the University Student Commons at Virginia Commonwealth University. It outlines the key responsibilities of FAs which include setting up meeting rooms based on daily schedules, maintaining cleanliness throughout the building, providing security, and enforcing building policies. FAs work independently to prepare rooms in a timely manner according to reservation details. The document emphasizes teamwork and communication between shifts to ensure guest needs are met.
During infancy, babies undergo significant physical, sensory, and cognitive development. Their brains and bodies rapidly develop and change. Reflexes help with survival as motor skills and senses like vision, hearing and touch improve. Babies learn through classical and operant conditioning as well as observing others. They begin to categorize information and remember events. Language development starts with crying and cooing before advancing to babbling and understanding words. Temperament, attachment styles, and self-concept also emerge during this period of life. Non-parental care can impact development, though its effects are complex.
Child development- Prenatal to infancyDiane Solver
This document summarizes the stages of human development from prenatal development through infancy in 10 sentences or less:
1. It outlines 10 stages of the human lifespan from prenatal development through old age. 2. Prenatal development occurs over 38 weeks and has 3 stages: germinal, embryonic, and fetal. 3. During the germinal stage a zygote forms and the embryonic stage is when major organ systems develop. 4. The fetal stage lasts from 8-12 weeks until birth. 5. Birth occurs in 3 stages: dilation of the cervix, descent and emergence of the baby, and expulsion of the placenta. 6. There are various childbirth methods like Lamaze, Lebo
Housekeeping Organization by Shaira CruzShaira Cruz
This document discusses housekeeping organization and responsibilities. It begins by defining housekeeping and the roles of housekeepers. It then describes domestic and institutional housekeeping. For large establishments, the housekeeping department is organized into sections for guest rooms, public areas, and linen/laundry. Each section is headed by a supervisor. The document outlines the duties of an executive housekeeper, rooms maintenance supervisor, and head houseman/public areas supervisor.
The document summarizes the on-the-job training experience of a hospitality student at Sunrise Holiday Mansion in Alfonso, Cavite. The trainee performed tasks in the front office and housekeeping departments, gaining exposure to guest services and room cleaning. Some challenges encountered included not knowing where to find amenities. The training helped the trainee improve communication skills and handling of guests. It provided real-world experience that prepared the trainee for a career in the hospitality industry.
it is a basic fundamental, systematic approach for productivity quality and safety in all types of business.
team members:-monika kumari
bishakha kumari
anurita sherma
This document outlines policies and procedures for staff working at the Service Desk at Thomas College. It details expectations for professionalism, training requirements, attendance policies, and safety protocols. Staff are responsible for opening and closing labs and classrooms, handling service requests, and providing technical support to patrons. Specific duties include checking equipment, submitting issue reports, monitoring supplies, and securing buildings at the end of shifts. The goal is to provide library services and first-line IT assistance while maintaining a courteous demeanor.
The Maintenance Manager is responsible for various maintenance tasks including repairs, grounds keeping, and unit turnovers. Key responsibilities include completing work orders, performing repairs, maintaining common areas and units, providing on-call support, and ensuring the property is in good condition. The position requires a high school diploma and 2+ years of maintenance experience, as well as the ability to lift heavy objects, perform manual tasks, and communicate effectively with residents and coworkers.
The document describes various housekeeping roles in a hotel. It outlines the responsibilities of a floor supervisor, which include supervising room attendants, ensuring cleanliness standards are met, and managing guest requests. A public area supervisor is responsible for cleaning and maintaining all public spaces. They also supervise staff and ensure department policies are followed. The duties of a houseman involve preparing rooms for guests, maintaining cleanliness of rooms, common areas and furnishings, replenishing supplies, and assisting other departments as needed.
During infancy, babies undergo significant physical, sensory, and cognitive development. Their brains and bodies rapidly develop and change. Reflexes help with survival as motor skills and senses like vision, hearing and touch improve. Babies learn through classical and operant conditioning as well as observing others. They begin to categorize information and remember events. Language development starts with crying and cooing before advancing to babbling and understanding words. Temperament, attachment styles, and self-concept also emerge during this period of life. Non-parental care can impact development, though its effects are complex.
Child development- Prenatal to infancyDiane Solver
This document summarizes the stages of human development from prenatal development through infancy in 10 sentences or less:
1. It outlines 10 stages of the human lifespan from prenatal development through old age. 2. Prenatal development occurs over 38 weeks and has 3 stages: germinal, embryonic, and fetal. 3. During the germinal stage a zygote forms and the embryonic stage is when major organ systems develop. 4. The fetal stage lasts from 8-12 weeks until birth. 5. Birth occurs in 3 stages: dilation of the cervix, descent and emergence of the baby, and expulsion of the placenta. 6. There are various childbirth methods like Lamaze, Lebo
Housekeeping Organization by Shaira CruzShaira Cruz
This document discusses housekeeping organization and responsibilities. It begins by defining housekeeping and the roles of housekeepers. It then describes domestic and institutional housekeeping. For large establishments, the housekeeping department is organized into sections for guest rooms, public areas, and linen/laundry. Each section is headed by a supervisor. The document outlines the duties of an executive housekeeper, rooms maintenance supervisor, and head houseman/public areas supervisor.
The document summarizes the on-the-job training experience of a hospitality student at Sunrise Holiday Mansion in Alfonso, Cavite. The trainee performed tasks in the front office and housekeeping departments, gaining exposure to guest services and room cleaning. Some challenges encountered included not knowing where to find amenities. The training helped the trainee improve communication skills and handling of guests. It provided real-world experience that prepared the trainee for a career in the hospitality industry.
it is a basic fundamental, systematic approach for productivity quality and safety in all types of business.
team members:-monika kumari
bishakha kumari
anurita sherma
This document outlines policies and procedures for staff working at the Service Desk at Thomas College. It details expectations for professionalism, training requirements, attendance policies, and safety protocols. Staff are responsible for opening and closing labs and classrooms, handling service requests, and providing technical support to patrons. Specific duties include checking equipment, submitting issue reports, monitoring supplies, and securing buildings at the end of shifts. The goal is to provide library services and first-line IT assistance while maintaining a courteous demeanor.
The Maintenance Manager is responsible for various maintenance tasks including repairs, grounds keeping, and unit turnovers. Key responsibilities include completing work orders, performing repairs, maintaining common areas and units, providing on-call support, and ensuring the property is in good condition. The position requires a high school diploma and 2+ years of maintenance experience, as well as the ability to lift heavy objects, perform manual tasks, and communicate effectively with residents and coworkers.
The document describes various housekeeping roles in a hotel. It outlines the responsibilities of a floor supervisor, which include supervising room attendants, ensuring cleanliness standards are met, and managing guest requests. A public area supervisor is responsible for cleaning and maintaining all public spaces. They also supervise staff and ensure department policies are followed. The duties of a houseman involve preparing rooms for guests, maintaining cleanliness of rooms, common areas and furnishings, replenishing supplies, and assisting other departments as needed.
The Hall Director is responsible for managing residential facilities, supervising staff, enforcing policies, conducting duty coverage and judicial hearings. Key responsibilities include attending weekly meetings, ensuring duty schedules are completed, implementing college and residential life policies consistently, remaining on duty during scheduled hours, overseeing facility conditions, and submitting work orders.
The document outlines the Plan-Do-Check-Act (PDCA) approach to implementing the 5S methodology in a workplace. It describes the five steps - Sort, Set In Order, Shine, Standardize, and Sustain. Each step involves identifying and removing unnecessary items, properly storing and labeling necessary items, cleaning the workplace daily, creating visual standards and routines, and training employees to follow 5S practices consistently. When fully implemented, 5S increases organization, efficiency, quality and employee morale while decreasing waste.
Library orientation general information and procedures.pptxApril Lafferty
This document provides an orientation for work-study students at a university library. It outlines general policies including professional dress, attendance, timecard procedures, and conduct expectations. Students must maintain proper attire and attendance. Timecards must be filled out accurately to receive payment. Conduct in the library should be quiet and courteous, with no socializing, profanity, or unauthorized computer or phone use. The primary focus is to provide excellent customer service to library patrons.
How to build your remote work plan PRODENSAGerardo Macias
This document provides guidance on building an effective remote work plan with a focus on communication. Key points include:
- Hold weekly virtual meetings with all collaborators to discuss work updates and address any issues. Choose communication tools like Teams or Zoom.
- Provide learning resources and online courses through platforms like edX, Coursera, and Udemy so employees can develop skills during downtime.
- Emphasize maintaining a work-life balance when working remotely through setting schedules, taking breaks, and dedicating time to hobbies and family.
Chapter 1 : Introduction of Housekeeping DepartmentSyara Ramlee
The document outlines the structure and responsibilities of the housekeeping department in hotels. It describes the typical roles and hierarchy within housekeeping, including executive housekeepers, supervisors, attendants, and more. It also details the key responsibilities of housekeeping which include cleaning guest rooms, public areas, and other hotel facilities. Maintaining cleanliness is important for guest satisfaction and maximizing room sales and revenue. The housekeeping department aims to provide a comfortable environment and fulfill guests' needs and preferences.
Understanding remote work a guide on how to be productive at homeWellbeingChampion
This document provides guidance on staying productive while working remotely. It discusses challenges of remote work like lack of supervision and social isolation. It recommends establishing clear communication norms, using video conferencing, and providing social opportunities to reduce isolation. The Pomodoro technique of working in 25 minute sprints with short breaks is also suggested. Tips for remote workers include following a schedule, keeping a to-do list, creating a dedicated workspace, and taking breaks. For managers, it advises frequent communication with remote teams via video calls and check-ins with each employee.
This document provides information about training lessons for guest room attendants. It covers topics like the responsibilities of guest room attendants, proper grooming and hygiene, and how to prepare a housekeeping cart. The key responsibilities of guest room attendants are cleaning and maintaining guest rooms to provide a clean and comfortable experience for hotel guests. Proper grooming and hygiene are also important to make a good impression. Guest room attendants are trained on how to read a room assignment sheet and properly stock their housekeeping cart with necessary cleaning supplies and linens before beginning their room cleaning duties.
This document provides information for COSC 4302-01 Introduction to Operating Systems taught in the fall 2015 semester. The course will cover fundamental concepts of operating systems including process management, memory management, file management, and more. Students will learn to analyze and design software solutions and implement them using C language. The class meets on Tuesdays and Thursdays from 12:45-2:05pm in Maes 107. The instructor is Dr. Bo Sun and his office is Maes 70. The grading policy and required textbooks are also outlined.
This document outlines a classroom management plan with the following key points:
1. It establishes expectations for student behavior, routines and procedures, consequences, and a crisis plan.
2. The goals are to provide a positive learning environment where students respect each other and do their best.
3. Routines include a communications box, morning warm-ups, bathroom procedures, and weekly assessments for feedback.
4. Consequences are logical and aim to modify behavior, starting with warnings and potentially involving detention or parents.
This document provides a step-by-step approach to implement 5S across your factory. Contents are explained in simple language to help the readers understand 5S and implement in their factories.
This document outlines the terms of a membership agreement between Launchbox and its members. It details policies for coworking best practices including being respectful of others, keeping the space clean, and introducing yourself. It prohibits unlawful, dangerous or illegal activity. Services provided to members include access to office space, furnishings, and shared conference rooms during business hours, with additional hours available for a fee. Damage to Launchbox property is the responsibility of the member.
The document outlines several front office job descriptions, including:
- Front Office Manager, who oversees all front office departments and ensures guest satisfaction.
- Assistant Front Office Manager, who assists the manager in overseeing front office staff.
- Secretary to Front Office Manager, who performs secretarial duties like typing and filing.
- Assistant Manager, who handles guest complaints and ensures smooth hotel operations.
- Night Manager, who coordinates all hotel departments during nighttime hours.
The Village of Addison is seeking a Building Division Supervisor who will oversee building inspection and code enforcement activities. The Supervisor will supervise staff, review building plans, perform inspections, investigate complaints, and ensure compliance with building codes and ordinances. Applicants should have a bachelor's degree in a relevant field, 3 ICC certifications, 5 years of experience, and the ability to work after hours as needed. Duties include supervising staff, reviewing plans, performing inspections, addressing complaints, and representing the department at meetings. The position requires the physical ability to perform inspections and handle tasks up to 50 pounds.
This document provides instructions for implementing the 5S methodology for organizing an office workspace. The 5S methodology involves five steps: Sort, Set in Order, Shine, Standardize, and Sustain. The document explains each step in detail and provides examples of activities workplaces can implement such as labeling areas, organizing files, cleaning surfaces, creating standards, and sustaining practices over time. The overall goal of 5S for the office is to create a clean, well-organized, efficient, and healthy work environment through establishing clear standards and ongoing organization practices.
This document provides training on proper student employment etiquette. It discusses expectations that supervisors have, such as arriving on time, maintaining a positive attitude, and communicating openly. Guidelines are given for appropriate workplace behavior, including dressing neatly and requesting time off appropriately. The training emphasizes developing good habits like taking responsibility, avoiding gossip, and asking questions to continually improve work skills. Overall, the document stresses maintaining professionalism, respecting others, and prioritizing work responsibilities.
This document discusses the roles and responsibilities of various positions within a hotel housekeeping department. It begins by introducing housekeeping and its importance in ensuring guest hygiene, maintenance, and aesthetic appeal. It then outlines the tasks of housekeeping staff like making beds, cleaning rooms, floors, and more. Several positions are described in detail, including executive housekeeper, floor supervisor, room attendant, night shift attendant, linen room staff, laundry staff, and valet. It concludes by discussing factors to consider when choosing hotel furniture and different types of furniture.
This document provides training on proper student employment etiquette. It discusses expectations that supervisors have, such as arriving on time, maintaining a positive attitude, and communicating openly. Guidelines are given for appropriate workplace behavior, including dressing neatly and requesting time off appropriately. The training emphasizes developing good habits like taking responsibility, avoiding gossip, and asking questions to continually improve work skills. Overall, the document stresses maintaining professionalism, respecting others, and prioritizing work responsibilities.
This document provides guidance on implementing the 5S methodology in the workplace. It begins with an introduction to the 5 key elements of 5S: Seiri, Seiton, Seiso, Seiketsu, and Shitsuke. It then outlines the benefits of 5S, such as improved productivity, safety, and teamwork. The document dedicates several sections to practical 5S tools and methods for each element, like card tagging, labeling, and creating a 5S corner. It concludes with step-by-step instructions for conducting a situation analysis and drafting an action plan to implement 5S in a workplace, including identifying issues, goals, objectives, pilot areas, and timeframes.
5S is a workplace organization method that involves sorting, systematizing, sweeping, sanitizing, and self-discipline. The document outlines the five steps of 5S - sorting, systematizing, sweeping, sanitizing, and self-discipline. It then lists eight benefits of implementing 5S including enhanced efficiency, safety, maintenance, quality, and corporate growth. The document stresses that 5S can be achieved by ensuring unnecessary items are removed, all items have designated places, work areas are kept clean, and rules/standards are followed.
B2B payments are rapidly changing. Find out the 5 key questions you need to be asking yourself to be sure you are mastering B2B payments today. Learn more at www.BlueSnap.com.
The Hall Director is responsible for managing residential facilities, supervising staff, enforcing policies, conducting duty coverage and judicial hearings. Key responsibilities include attending weekly meetings, ensuring duty schedules are completed, implementing college and residential life policies consistently, remaining on duty during scheduled hours, overseeing facility conditions, and submitting work orders.
The document outlines the Plan-Do-Check-Act (PDCA) approach to implementing the 5S methodology in a workplace. It describes the five steps - Sort, Set In Order, Shine, Standardize, and Sustain. Each step involves identifying and removing unnecessary items, properly storing and labeling necessary items, cleaning the workplace daily, creating visual standards and routines, and training employees to follow 5S practices consistently. When fully implemented, 5S increases organization, efficiency, quality and employee morale while decreasing waste.
Library orientation general information and procedures.pptxApril Lafferty
This document provides an orientation for work-study students at a university library. It outlines general policies including professional dress, attendance, timecard procedures, and conduct expectations. Students must maintain proper attire and attendance. Timecards must be filled out accurately to receive payment. Conduct in the library should be quiet and courteous, with no socializing, profanity, or unauthorized computer or phone use. The primary focus is to provide excellent customer service to library patrons.
How to build your remote work plan PRODENSAGerardo Macias
This document provides guidance on building an effective remote work plan with a focus on communication. Key points include:
- Hold weekly virtual meetings with all collaborators to discuss work updates and address any issues. Choose communication tools like Teams or Zoom.
- Provide learning resources and online courses through platforms like edX, Coursera, and Udemy so employees can develop skills during downtime.
- Emphasize maintaining a work-life balance when working remotely through setting schedules, taking breaks, and dedicating time to hobbies and family.
Chapter 1 : Introduction of Housekeeping DepartmentSyara Ramlee
The document outlines the structure and responsibilities of the housekeeping department in hotels. It describes the typical roles and hierarchy within housekeeping, including executive housekeepers, supervisors, attendants, and more. It also details the key responsibilities of housekeeping which include cleaning guest rooms, public areas, and other hotel facilities. Maintaining cleanliness is important for guest satisfaction and maximizing room sales and revenue. The housekeeping department aims to provide a comfortable environment and fulfill guests' needs and preferences.
Understanding remote work a guide on how to be productive at homeWellbeingChampion
This document provides guidance on staying productive while working remotely. It discusses challenges of remote work like lack of supervision and social isolation. It recommends establishing clear communication norms, using video conferencing, and providing social opportunities to reduce isolation. The Pomodoro technique of working in 25 minute sprints with short breaks is also suggested. Tips for remote workers include following a schedule, keeping a to-do list, creating a dedicated workspace, and taking breaks. For managers, it advises frequent communication with remote teams via video calls and check-ins with each employee.
This document provides information about training lessons for guest room attendants. It covers topics like the responsibilities of guest room attendants, proper grooming and hygiene, and how to prepare a housekeeping cart. The key responsibilities of guest room attendants are cleaning and maintaining guest rooms to provide a clean and comfortable experience for hotel guests. Proper grooming and hygiene are also important to make a good impression. Guest room attendants are trained on how to read a room assignment sheet and properly stock their housekeeping cart with necessary cleaning supplies and linens before beginning their room cleaning duties.
This document provides information for COSC 4302-01 Introduction to Operating Systems taught in the fall 2015 semester. The course will cover fundamental concepts of operating systems including process management, memory management, file management, and more. Students will learn to analyze and design software solutions and implement them using C language. The class meets on Tuesdays and Thursdays from 12:45-2:05pm in Maes 107. The instructor is Dr. Bo Sun and his office is Maes 70. The grading policy and required textbooks are also outlined.
This document outlines a classroom management plan with the following key points:
1. It establishes expectations for student behavior, routines and procedures, consequences, and a crisis plan.
2. The goals are to provide a positive learning environment where students respect each other and do their best.
3. Routines include a communications box, morning warm-ups, bathroom procedures, and weekly assessments for feedback.
4. Consequences are logical and aim to modify behavior, starting with warnings and potentially involving detention or parents.
This document provides a step-by-step approach to implement 5S across your factory. Contents are explained in simple language to help the readers understand 5S and implement in their factories.
This document outlines the terms of a membership agreement between Launchbox and its members. It details policies for coworking best practices including being respectful of others, keeping the space clean, and introducing yourself. It prohibits unlawful, dangerous or illegal activity. Services provided to members include access to office space, furnishings, and shared conference rooms during business hours, with additional hours available for a fee. Damage to Launchbox property is the responsibility of the member.
The document outlines several front office job descriptions, including:
- Front Office Manager, who oversees all front office departments and ensures guest satisfaction.
- Assistant Front Office Manager, who assists the manager in overseeing front office staff.
- Secretary to Front Office Manager, who performs secretarial duties like typing and filing.
- Assistant Manager, who handles guest complaints and ensures smooth hotel operations.
- Night Manager, who coordinates all hotel departments during nighttime hours.
The Village of Addison is seeking a Building Division Supervisor who will oversee building inspection and code enforcement activities. The Supervisor will supervise staff, review building plans, perform inspections, investigate complaints, and ensure compliance with building codes and ordinances. Applicants should have a bachelor's degree in a relevant field, 3 ICC certifications, 5 years of experience, and the ability to work after hours as needed. Duties include supervising staff, reviewing plans, performing inspections, addressing complaints, and representing the department at meetings. The position requires the physical ability to perform inspections and handle tasks up to 50 pounds.
This document provides instructions for implementing the 5S methodology for organizing an office workspace. The 5S methodology involves five steps: Sort, Set in Order, Shine, Standardize, and Sustain. The document explains each step in detail and provides examples of activities workplaces can implement such as labeling areas, organizing files, cleaning surfaces, creating standards, and sustaining practices over time. The overall goal of 5S for the office is to create a clean, well-organized, efficient, and healthy work environment through establishing clear standards and ongoing organization practices.
This document provides training on proper student employment etiquette. It discusses expectations that supervisors have, such as arriving on time, maintaining a positive attitude, and communicating openly. Guidelines are given for appropriate workplace behavior, including dressing neatly and requesting time off appropriately. The training emphasizes developing good habits like taking responsibility, avoiding gossip, and asking questions to continually improve work skills. Overall, the document stresses maintaining professionalism, respecting others, and prioritizing work responsibilities.
This document discusses the roles and responsibilities of various positions within a hotel housekeeping department. It begins by introducing housekeeping and its importance in ensuring guest hygiene, maintenance, and aesthetic appeal. It then outlines the tasks of housekeeping staff like making beds, cleaning rooms, floors, and more. Several positions are described in detail, including executive housekeeper, floor supervisor, room attendant, night shift attendant, linen room staff, laundry staff, and valet. It concludes by discussing factors to consider when choosing hotel furniture and different types of furniture.
This document provides training on proper student employment etiquette. It discusses expectations that supervisors have, such as arriving on time, maintaining a positive attitude, and communicating openly. Guidelines are given for appropriate workplace behavior, including dressing neatly and requesting time off appropriately. The training emphasizes developing good habits like taking responsibility, avoiding gossip, and asking questions to continually improve work skills. Overall, the document stresses maintaining professionalism, respecting others, and prioritizing work responsibilities.
This document provides guidance on implementing the 5S methodology in the workplace. It begins with an introduction to the 5 key elements of 5S: Seiri, Seiton, Seiso, Seiketsu, and Shitsuke. It then outlines the benefits of 5S, such as improved productivity, safety, and teamwork. The document dedicates several sections to practical 5S tools and methods for each element, like card tagging, labeling, and creating a 5S corner. It concludes with step-by-step instructions for conducting a situation analysis and drafting an action plan to implement 5S in a workplace, including identifying issues, goals, objectives, pilot areas, and timeframes.
5S is a workplace organization method that involves sorting, systematizing, sweeping, sanitizing, and self-discipline. The document outlines the five steps of 5S - sorting, systematizing, sweeping, sanitizing, and self-discipline. It then lists eight benefits of implementing 5S including enhanced efficiency, safety, maintenance, quality, and corporate growth. The document stresses that 5S can be achieved by ensuring unnecessary items are removed, all items have designated places, work areas are kept clean, and rules/standards are followed.
B2B payments are rapidly changing. Find out the 5 key questions you need to be asking yourself to be sure you are mastering B2B payments today. Learn more at www.BlueSnap.com.
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Storytelling is an incredibly valuable tool to share data and information. To get the most impact from stories there are a number of key ingredients. These are based on science and human nature. Using these elements in a story you can deliver information impactfully, ensure action and drive change.
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Building Your Employer Brand with Social MediaLuanWise
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2. Introduction
The ongoing upkeep of the University Student Commons is essential, if we are to provide
effective services and remain a fully functional facility. Our guests’ impressions of the building are made
by the quality of work you do as a Facility Assistant (FA). Whether it is in keeping the main lounge clean
or doing a set up in the Ballroom for a major event, your work makes the Commons what it is: a central
meeting place that all of Virginia Commonwealth University can feel proud to be a part of.
No other position in the Commons is as dependent on good teamwork as that of the Facility
Assistant. A lack of coordinated effort or the inability of coworkers to help each other does now only
make working together uncomfortable, but it also seriously jeopardizes the quality of services we provide.
FA’s are also the most independent employees on staff. Your area is the entire building, and
because you are not tied to a desk or specific area,there is an expectation placed on you to assume a great
deal of initiative and self-direction. You were hired for this position, because we feelthat you exude the
qualities in order to be successfulat this job.
*Note: There are times when set-ups change or additional meeting rooms are added throughout
the day. When a room is vacant, set up for the next meeting or next day. Do not leave work that could be
finished on your shift for the following shift. There is always plenty to do.*
3. Position Description
TITLE: Facility Assistant
SUPERVISORS:
- Jennifer Chapman
- Terry Brown
- Student Managers
Starting Salary: $7.25/hour
Position Summary: FA’s are responsible for a variety of duties involved in maintaining a comfortable
environment and an efficient operation of the University Student Commons and Activities. An FA
prepares meeting rooms for usage by setting up meeting furniture and cleaning event spaces before and
after use. FA’s also make regular tours of the building, provide general building security and policy
enforcement, perform light housekeeping when needed, and assist with errands when time permits.
RESPONSIBILITIES:
1. Prepare meeting rooms for use by customers. Assist customers with requested changes or additions to
set ups upon the approval of the Student Manager on duty.
2. Act on own initiative working independently or as part of an FA team to perform room set ups as
required by daily set up worksheets. Duties include installing folding tables, chairs, coat racks,staging,
and other equipment as indicated on set up sheets and diagrams.
3. Lock rooms and turn off lights promptly and prepare them for the next event, after use by customers.
4. Maintain meeting rooms, lobbies, lounges, hallways, and other Commons areas in clean and orderly
fashions, on an ongoing basis. Make regular tours throughout the building, during shifts, to identify areas
which need cleaning or resetting.
5. Provide general building security by completing regular building tours, as well as enforcing all
Commons policies, where applicable.
6. Report damages to facility equipment or furniture immediately to supervisor.
7. Assist with errands, such as deliveries, movement of furniture, etc.,as directed by supervisor.
8. Attend staff meetings, dress in staff shirt, and wear name tags while on duty.
4. FA CHECKLIST
Beginning of Shift:
1. Retrieve Radio
2. Retrieve Keys
3. Check Setup Worksheet
4. Plan Shift Schedule of Setups
5. Check current Setups
6. Complete any Setups that can be done during your shift
7. Make building tours
8. Rearrange any misplaced furniture
9. Clean any untidy places
10. Enforce Building Policies
Ending of Shift:
1. Return Radio, Keys, and Setup Worksheet to Office for next shift
2. Make sure you have written all work done while on duty in FA Log
3. Make sure the Student Manager on duty has signed off on the FA Log
5. FA EVERYDAY DUTIES
Section One: FA Building Responsibilities and Policy Enforcement
1. Keeping the Commons Looking Good
When planning your shift, include regular tours through the building (all floors, all lounges, and
main hallways) to check the condition of various areas.
2. FA Tours throughout the Building
When not working on set ups, you should be “out and around” the building, making a tour of the
facility. You should pay attention to your surroundings for:
Customers who need assistance,such as directions to a particular room or office.
Things which need repairing or may have been vandalized. Call these items to the attention of the
Student Manager,so a maintenance work request can be filled out to correct the problem.
Things which are missing or may have been stolen, such as furniture, plants, artwork, signs or
equipment.
Violations of Commons Policy, such as the “no bicycles” or “no smoking” policy. See Section on
“Policy Enforcement”.
Things which need a custodian’s attention, such as spills or stains on floors or furniture.
3. Lounge and Lobby Checks
About once an hour (when set up schedule permits), FA’s should make a Lounge and Lobby
check for the various lounges in the Commons, including:
The main lobby lounges (North, Central & South)
Plaza Lounge on the 2nd
floor
Salons Lobby
James River Terrace
In your Lounge and Lobby checks,you will be doing a number of things:
Removing trash left on tables, furniture and the floor
Wipe lobby tables down
Straighten any furniture that has been moved from its correct placement
If you have any questions regarding placement of the furniture, ask a fellow FA or Student
Manager
4. Facility Assistant Tours- Crime Deterrent
As a Facility Assistant, you should be a highly visible member of our staff as you make your
tours in the lounges of the Commons. Your visibility can be a realdeterrent to crime in the Commons, as
6. crime is less likely to happen when someone appears to be alert and watchful. If you see someone leaving
valuables unattended, remind them that thefts occur in the Commons.
5. Enforcing Building Policies
As a representative of the Commons, you have a responsibility for seeing that policies of the
facility are being followed. These policies are established to protect the building from abuse, as well as to
protect its users from injuries. During your shift, try to be observant of whether those around you are
complying with basic building policies. Policies of which you will most often have to deal with are:
1. No smoking is permitted in the Commons.
2. Smoking outside the building is permitted, but only within fifty feet of any door or entrance of the
building.
3. Shirt and shoes are required. We cannot be responsible for someone cutting their feet by walking
barefoot. In addition, because of the food service areas in the building, we must observe city
health regulations.
4. No bicycles, skates,or skateboards are allowed in the building.
5. No animals allowed. Service dogs are permitted.
6. When you see someone violating a policy, you should approach them, politely explain the policy,
and ask them to conform to it. If they will not listen to you, inform the Manager and let her or
him handle it.
Section Two: Facility Assistant Shifts
1. Opening Facility Assistant Shifts
If you work the first shift of the day…
1. Obtain FA keys and radio from Student Manager.
2. Locate FA set up sheets from previous night’s shift.
3. Unlock all meeting room doors that need to be unlocked 15 minutes prior to event time.
4. Set up any lobby tables, Commons Plaza tables, and umbrellas, if the weather permits.
5. Check and straighten lobbies and lounges.
2. Midday Shifts
Here are some typical duties which you will work on as an FA working a midday shift:
1. Upon arrival of your shift, communicate with your fellow FA’s to see what has been done on
the prior shift. Ensure you get the keys and radio before they leave.
2. Check the day’s set up sheet and speak with your Manager to determine which set ups or
changeovers need to be done on your shift.
7. 3. Bring in lobby tables, Plaza umbrellas, and other outdoor equipment when the reservation has
ended or at dusk (sundown).
4. Put away or change directional signs that were used for daytime meetings or events.
3. Closing Shifts
If you work the last shift of the day, the following things need to be done:
1. Complete all set ups for the next morning which were not completed earlier in the evening,
unless excused from doing so by the Student Manager.
2. Post the next day’s activity sheets and room cards in their appropriate place around the
building.
3. Go through the entire building and make certain all the room lights are off, the room doors
are locked, and no one is left in the building.
4. Straighten up lobbies, lounges, and small rooms.
5. Indicate on the set up sheet for the next day what has been accomplished. Leave it in the FA
Office.
6. Put away any equipment that you used, return your radio and keys, and always make sure to
punch out correctly.
Section Three: Facility Assistant Set Ups
1. Sample Set Up Sheets
See Diagram
2. Meeting Rooms in the Commons
Large, multi-purpose meeting rooms:
The VA Rooms: This area can be used as a whole, in sections (1/4 size) as rooms A, B, C or D, or
in any combination of these rooms. If you do not know how to position or remove the wall
dividers, please ask for assistance from a fellow FA or a Student Manager.
The Commonwealth Ballroom: This area can be used as a whole, or in sections A or B. If you do
not know how to position or remove the wall dividers, please ask for assistance from a fellow FA
or a Student Manager.
The Richmond Salons: This area can be used as a whole, in sections as rooms I, II, III, or IV, or
in any combination of these rooms. If you do not know how to position or remove the wall
dividers, please ask for assistance from a fellow FA or a Student Manager.
Small Meeting Rooms:
Canal and Shockoe Room
Alumni Board Room and Metro Room
8. o These rooms generally remain in a fixed set up. However,sometimes a table, additional
chairs, or other equipment are added, which must be removed before the next group
comes into the room. If the room has a dry erase board,erase it, wipe tables, and
straighten the chairs.
Forum Room
o This room also generally has a fixed set up, classroom style. Again, sometimes a food
table, table top podium, or some other piece of equipment may need to be added. This
room also has a built-in lecture sound system, which a Student Manager may set up.
Commons Theater
o Set ups in the Theater are not usually very complex. Often, they require specialized use
of the lights or a microphone set up by the manager. The standard podium location is 1/3
back from the stage. Head tables are sometimes used for panel discussions. If food or
information tables are requested for inside the room, they may be placed on the stage
area,against the wall. Registration or check-in tables may be requested by sponsor; they
should be placed in front of the FA Storage Room, but not so that they block the exit
from the Theater or the Theater Lobby.
3. Commonly Used Room Set Ups
Sample diagrams of each of the commonly used set ups that are described below are provided on
the next few pages. File copies of these set up diagrams are also posted in the storage rooms.
1. Conference or Square- This diagram is a closed square or rectangle of tables with the
necessary number of chairs around it. When the request is for a small number as eight or ten,
the tables should be pushed together (without a hole in the middle), so people are not sitting
with great space between them.
2. U-Shape- As the name implies, this is an open end set of tables. If the number of chairs
exceeds the number that can comfortably fit around the outer edges of the “U,” chairs can be
placed on the insides of the two long legs of the “U.”
3. Lecture- This is a set of chairs in rows facing the front of the room with an aisle in between.
Depending on the sponsor, a request for two aisles with chairs set in three sections may be
permitted. Usually, a lecture style set up will include a head table and/or a podium.
4. Classroom- This diagram is set up in rows of tables with chairs all facing the front of the
room. Classroom tables are the same length as six foot tables, but they are half as wide.
Again, an aisle in the middle of the setup is expected,and a head table and/or a podium may
be required.
5. Circle of Chairs- Chairs are set like theater style, but they form a semi-circle or a circle. The
number of chairs will always be in the set up notes on the set up sheet.
6. Banquet Round- This set up requires circular tables, which can be found in all of the major
rooms’ storage rooms. These set ups require having symmetrical banquet rounds set up with a
certain number of chairs around each table. These set ups generally require a head table and
food tables.
Standard Set Ups
The rooms in the VA Rooms generally have a fixed set up most of the time:
9. Virginia A Lecture for 50
Virginia B Lecture for 50
Virginia C-D Lecture for 100
4. Meeting Room Set Ups
As an FA, one of your major responsibilities is preparing meeting rooms for use. You are expected to take
the initiative on this. Do not wait for the Student Manager to “motivate” you to begin the next set up. Get
started on the next set up as soon as possible!
For some rooms, such as the Shockoe, Canal, Metro, or Forum Rooms (Small Rooms), this means:
o Opening and unlocking the doors
o Turning on the lights
o Being certain chairs are in place and orderly
o Checking that tables are clean
o Checking that the dry erase board is clean and has adequate markers and erasers
o Checking that the room is clean (no debris and no vacuuming needed) and trash can does not
need emptying
However,in the large, sub-dividable multi-purpose meeting rooms (such as Commonwealth Ballroom,
VA Rooms, and Richmond Salons), preparing the rooms for use means setting the tables and chairs up in
a pre-arranged style, in addition to the other items listed above.
It will be important that you decide on a schedule for doing set ups before actually doing them. Often,
there is little time between reservations in which to get the set up done. If you are doing another job that
could have been done earlier or later, the set up could be missed and so the group using the room is
inconvenienced. Reviewing what changes need to happen to all the rooms through the day is a good habit
to get into.
One last important point about set-ups: Setting up rooms can be noisy. Please try to set up rooms while
adjacent rooms are not in use, so as not to disturb meetings and events in progress.
The Facility Assistant’s Daily Set Up Worksheet
The first shift of the day will pick up a daily Setup Worksheet from the Manager on Duty. This is
a computerized form listing all events for the day. This sheet should have notations from the previous
night’s FA crew indicating the status of set ups. You are to make notes on the set up sheet to
communicate to other shifts what has been done and what remains to be done. The setup sheet also
provides the following information:
o “Reservation Start” or “Res Start” – The time that the setup must be done by and the doors need
to be unlocked and open for sponsor.
o “Location/Event”- Where an event is taking place (1st
line) and the name of the event (2nd
line)
o “Setup/Event Type”- Which type of setup is required in a specific room. If a diagram is provided,
it will be written on the Setup Worksheet as “See Diagram.” The expected attendance is given in
10. parentheses after the Setup/Event Type information. This is the number of people the setup
should be prepared for- for example, “Lecture (150)” should have 150 chairs set up in rows.
o “Equipment”- Any equipment needed,such as tables, chairs, podiums, microphones, etc. and the
quantities needed for each.
o “Setup Notes”- Sponsor’s description of desired placement or any other specific requests that
need to be fulfilled for room set up.
o “Reservation End” or “Res End”- Time at which the organization should be out of the room. This
is the time for you to lock the room and/or break it down for the next setup.
o “Sponsor”- Organization or group who made the room reservation. Along with a contact name, it
is provided for those times when you need to ask for a representative of the group when they have
requested setup related assistance.
5. Quality Checking A Set Up: Important for Good Customer Service
Each setup should receive the following 8-Point Quality Service Check TWICE:
Once,when you have completed the setup.
And the Final Quality Check, which must be completed at least 20 minutes before the meeting or
event is scheduled to begin and as you prepare to unlock the doors.
1. Check the setup against the setup sheet—have we provided everything requested?
2. Are the tables and chairs neatly organized and straight? Are the tables and floors clean?
3. Are the lights turned on?
4. Is the area outside the door clear of leftover tables, trash, or chairs from the previous set up?
5. Is the door handle unlocked from the outside, so the door can be opened when closed? Is the door
propped open?
6. Have we checked with the Student Manager before the event to see if everything is adequate,or if
last minute changes or additions are needed?
7. If the location has been moved, have we provided enough visible and clear signs to redirect those
coming to the meeting or event?
Section Four: Facility Assistant Equipment
1. FA Keys and Radios
When you come onto your shift, you will need to pick up a set of keys and radio from the
Manager on duty. FA keys will open:
1. P3355 Key- All Meeting and Storage rooms
2. P3356 Key- Commons Theater and Commons Theater Storage Room
Always check to make sure you have NOT taken the FA Keys home or to class with you on accident.
They are needed by the following shifts, in order to set up rooms and provide assistance to Commons’
guests. This greatly slows down a shift’s ability to move quickly.
11. 2. FA Storage Rooms
Keeping FA Storage Rooms clean and orderly is everyone’s job.
Each and every FA is responsible for keeping the Storage Rooms clean and organized, with equipment
neatly stored in designated areas.
Richmond Salons Storage (Room 204):
Racks of chairs are the immediate left inside the doors. Banquet rounds are placed in the round
table storage racks- face-to-face,with legs against the pipes to avoid marring the plastic table
tops. Table carts are stored in front of the round table storage racks. In the alcove to the right of
the door are stored podiums, table skirts, easels, dry erase boards,and empty chair carts. The
drapes are located in the same area as the skirts, and the pipes are located straight inside from the
doors.
Riser Storage (Room 214):
Houses equipment shared between Salons and Virginia Rooms, as well as less frequently used
equipment. This storage room is also used by the Student Government Association (SGA)
sometimes, so they may ask a Student Manager to open it for them periodically.
Virginia Rooms Storage (Room 225):
For this Storage Room, always use the doors directly across from the Virginia Room D back
hallway doors. Banquet rounds go in the specified round table racks in the back of the room, to
the left of the doors. Racks of chairs go to the right of the round table racks. Empty chair carts go
in the alcove connected to the wall adjacent to the door. Podiums, table carts,dry erase boards,
and all else goes to the right of the doors. Pipe and drape is located straight inside from the doors.
Commonwealth Ballroom Storage (Rooms 242, 245):
The portable stage pieces, rectangular tables (including 8’, 6’, and classrooms), cocktail rounds,
easels,pipe and drape, table skirts, empty table carts,dry erase boards,and the Genie are all
located in Room 242. Chairs, chair carts,and banquet rounds are all located in Room 245. Signs
will be posted on the walls indicating where each type of item should be stored.
Outdoor Storage (Room 100):
Tables and chairs used for outdoor setups are kept here,along with Plaza umbrellas, barricades,
and equipment necessary for setting up on the Plaza.
A few minutes spent after each setup to straighten up the Storage Rooms you used can save many minutes
later, by avoiding unnecessarily searching frantically for required materials that are not where they are
supposed to be. Also, always think of your fellow co-workers when using organizing Storage Rooms,
taking equipment out, or replacing equipment—the way you choose to treat these spaces affectsallother
employees, as well as making a huge difference on how easily people can get their work done.
12. 3. Equipment in Setups
1. Podium
a. Free-standing, rolls at a 45-degree angle, sits on floor. If you need more than one podium
in any room, check the other Storage Rooms, starting with the closest. In this situation,
also check your setup sheet to be sure the podium you are taking away will not be needed
later. In desperate situations where there are not enough podiums for the setup(s), use a
table top podium (or table top lectern) and place it atop a head table. ALWAYS return
podiums to their correct location after use.
2. Head Tables
a. A head table is standard for all lecture style events. For all other setups, check “Setup
Notes” on the worksheet.
3. Food Tables
a. A six foot table that is used for refreshments and food in events. Food tables are never
skirted, unless especially permitted by the event planner.
4. Registration Tables
a. These are six foot tables that are generally placed outside the entrance of a room or just
inside the door, perpendicular to the doorway, with two chairs. Never block a doorway or
the balcony hallway outside the Virginia Rooms, as these are safety hazards.
5. Dry Erase Boards
a. Portable boards that require a dry erase marker and an eraser. Always make sure the
board is equipped with both of these and that they are not written on with permanent
marker. If this is the case,locate a different dry erase board and replace it back to its
proper space after use.
6. Easels
a. Easels are available via sponsor’s request. Sponsor must provide their own pads of paper
and markers.
7. Six Foot Tables
a. Six foot tables are used in a variety of setups, and their assigned position will be
described in “Setup Notes” on the set up worksheet. Each storage room has their own six
foot tables; if an FA is required to use these in another set up, please return them to the
original storage room after use.
8. Banquet Round Tables
a. Banquet Round Tables, commonly referred to as “Banquets” or “Rounds,” are large
circular tables that are most frequently used for events that will include eating.