This document provides a comprehensive guide on planning and executing laboratory relocations, focusing on chemical and material handling. It details procedures for discarding unwanted chemicals, preparing containers, and packing for relocation, as well as case studies illustrating successful moves. The webinar includes a Q&A session and a discussion of best practices to ensure a safe and organized transition.

1. Everything You Need to Know About Planning and Executing
Your Next Laboratory Relocation:
Chemical and Material
Handling
Katie Morrissey, Operations Compliance Specialist
Triumvirate Environmental

2. Meet Your Moderator
2
Nita Vaidya

3. 3
During this Webinar
✓ All lines will be muted.
✓ Communicate via the questions tab in your webinar panel.
✓ Unanswered questions will be responded to personally after the
webinar.
✓ Webinar recording and slides will be emailed to you tomorrow.

4. Katie Morrissey
Operations Compliance Specialist
Triumvirate Environmental
4
Meet Your Presenter

5. Poll Question
If you have participated in a
lab relocation in the past,
what was the biggest
challenge you faced?
5

6. Agenda
6
Discarding Unwanted Chemicals
Preparing Containers for Relocation
Preparing the Space for Relocation
Lab Move Procedures
Q&A
Lab Pack Procedures
Case Studies

7. Discarding Unwanted Chemicals
• Relocations provide excellent opportunity
to purge unwanted items
• Designate an area for unwanted
chemicals
▪ Should include all hazardous waste (which
cannot be moved)
• Certain items are more problematic than
others and may require additional time
and/or resources to dispose
▪ Unknowns
▪ Explosives/potential explosives
▪ Radioactive material
▪ DEA
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8. Agenda
8
Discarding Unwanted Chemicals
Preparing Containers for Relocation
Preparing the Space for Relocation
Lab Move Procedures
Q&A
Lab Pack Procedures
Case Studies

9. Lab Pack Procedures
• Segregate and pack all chemicals
per DOT and RCRA regulations
and chemical compatibility
• Create all necessary paperwork
for shipment and disposal
• Label and load all containers for
transport
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10. Agenda
10
Discarding Unwanted Chemicals
Preparing Containers for Relocation
Preparing the Space for Relocation
Lab Move Procedures
Q&A
Lab Pack Procedures
Case Studies

11. Preparing Containers for
Relocation
• Cannot move open, leaking or
compromised containers
• No squeeze or spray bottles unless they
have a locking mechanism
• Contents in an open or broken container
that are being kept must be transferred
into a new container that can be closed
and labeled appropriately
• Unlabeled containers need to be labeled
to ensure safe handling and proper
packaging (cannot move unknowns)
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12. Agenda
12
Discarding Unwanted Chemicals
Preparing Containers for Relocation
Preparing the Space for Relocation
Lab Move Procedures
Q&A
Lab Pack Procedures
Case Studies

13. Preparing the Space for
Relocation
• All chemicals should be accumulated in
common areas
▪ Benches
▪ Hoods
▪ Cabinets
▪ Shelves
▪ Refrigerator/freezer units
• Each area must be labeled with end
location
• All containers must be move-ready
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14. Agenda
14
Discarding Unwanted Chemicals
Preparing Containers for Relocation
Preparing the Space for Relocation
Lab Move Procedures
Q&A
Lab Pack Procedures
Case Studies

15. Lab Move Procedures
• All containers should be bagged
in Ziploc bags
• Mark all bags and drums with
end location
• Pack drums and fill void space
with absorbent, cushioning
material
• Track all containers between
locations
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16. Lab Move Procedures
• Cold items will be packed in Styrofoam
coolers with
▪ Ice packs for 4° material or
▪ Dry ice for -20°/-80° material
• All refrigerators/freezers should be
labeled according to end location
• All cold material will be packed and
loaded last and offloaded first at end
location
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17. Lab Move Procedures
• At end location, unpack all drums
• If no flame cabinets are in new space,
flammable material should be placed
into vented hood cabinets or into the
hood itself
• If refrigerator units are available all 4°
coolers will be left in a cold room for
researchers to unpack into their units
• If cold rooms are not available, must
coordinate other options
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18. Agenda
18
Discarding Unwanted Chemicals
Preparing Containers for Relocation
Preparing the Space for Relocation
Lab Move Procedures
Q&A
Lab Pack Procedures
Case Studies

19. Case Study 1: Freezer Farms
• Large scale move of over 50 -80
freezer units with critical research
• Multiple walkthroughs and content
confirmation
• Ordered specialized supplies
• Onsite each day with lab move crew
• Efficient packaging and transport
• Mixed communication leading to
changes at end location
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20. Case Study 2: Full Scale Move
• Pre-move meeting and walkthrough
• Presentation to researchers and
stakeholders
• Walkthrough during pack and purge
• Onsite each day with lab move crew
• Handling last minute schedule
changes
• Working with equipment movers
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21. Agenda
21
Discarding Unwanted Chemicals
Preparing Containers for Relocation
Preparing the Space for Relocation
Lab Move Procedures
Q&A
Lab Pack Procedures
Case Studies

22. Questions?

23. THANK YOU!
Join us for Part Three of our
Lab Relocation Series:
https://www.triumvirate.com/webinar-series-everything-you-need-to-know-about-planning-and-
executing-your-next-laboratory-relocation-decommissioning-your-lab
Katie Morrissey: kmorrissey@triumvirate.com