evaluating project proposal

1. Rift Valley University Harar
Campus
Post Graduate Program
Department of Project Management
An Evaluation of Project Proposal Entitled: A Private
Nursery, Pre and Primary School for Underprivileged
Children at Kizota ward, in the City of Dodoma, Tanzania,
East Africa.
By:
1. Abiy Belay
2. Tewodros Kassahun
3. Hiwot Tadesse
4. Mohammed Abrahim
5. Bereket Yonas
6. Fasil Zegeye
7. Semawit W/gebriel
8. Selam Moges
Submitted to: Marga Hirko (Mr)
November 2023
Harar, Ethiopia

2. i
Table of content
Contents
1. Project Information ................................................................................................................1
2. Project Proposal Evaluation Checklist...................................................................................2
3. Evaluation in Detail ...............................................................................................................3
3.1. Alignment with objectives ..............................................................................................3
3.2. Feasibility........................................................................................................................3
3.3. Impact..............................................................................................................................4
3.4. Stakeholder Analysis.......................................................................................................5
3.5. Risks................................................................................................................................6
3.6. Sustainability...................................................................................................................6
3.7. Cost-benefit analysis .......................................................................................................7
3.8. Implementation plan........................................................................................................8
3.9. Evaluation and monitoring..............................................................................................9
3.10. Legal and ethical considerations .................................................................................10
4. Conclusion ...........................................................................................................................11

3. 1
1. Project Information
Country/Region Dodoma Region - Tanzania, East Africa
Name of project Dodoma Islamic Nursery, Pre & Primary School
Name and
addressof
organization
Islamic Faith
Foundation,
P.O.BOX 1809,
Dodoma – Tanzania
Email: islamicfaithfoundation@gmail.com
Contact person
atorganization
Name: Waziri Mohamed Mapunda
Title: The President for the Islamic Faith
Foundation (IFF) Phone: +255 759 037 671
(available for call and WhatsApp)Email:
wazirimwanazuoni@gmail.com
Skype name: Waziri Mapunda
Date of Submission
Project number -
Project duration 2020 – onwards

4. 2
2. Project Proposal Evaluation Checklist
When evaluating project proposals, certain criteria can be used to assess the feasibility,
potential impact, and overall suitability of the project. Here are some common criteria for
evaluating project proposals:
1. Alignment with objectives: Determine if the project aligns with the overall goals and
objectives of the organization or stakeholders involved.
2. Feasibility: Assess the project's feasibility in terms of technical capability, available
resources, budget, and timeline. Consider if the project can realistically be implemented and
completed within the given constraints
3. Impact and Benefits: Evaluate the potential positive impact and benefits that the project
can deliver. This could include economic, social, environmental, or any other relevant impact
factors.
4. Stakeholder analysis: Analyse the project's impact on various stakeholders, including the
community, customers, employees, and any other relevant parties. Consider their interests,
concerns, and potential involvement or support.
5. Risks and mitigation: Identify potential risks and uncertainties associated with the project
and evaluate the proposed mitigation strategies. This could include risks related to
technology, market factors, resources, or external factors.
6. Sustainability: Consider the long-term sustainability of the project in terms of its
environmental impact, economic viability, and social relevance. Evaluate if the project has
measures in place to ensure its sustainability beyond the initial implementation.
7. Cost-benefit analysis: Conduct a thorough cost-benefit analysis to evaluate the potential
return on investment (ROI) and assess if the benefits of the project justify the costs incurred.
8. Implementation plan: Assess the proposed implementation plan, including the project
management approach, timelines, milestones, and resource allocation. Evaluate if the plan is
realistic, well-documented, and includes considerations for any potential challenges.
9. Evaluation and monitoring: Determine if the project proposal includes a plan for
monitoring and evaluating progress, impact, and outcomes. This ensures that the project stays
on track and allows for adjustments or corrective actions if needed.
10. Legal and ethical considerations: Consider any legal or ethical implications associated
with the project. Ensure that the project complies with relevant laws, regulations, and ethical
standards. By evaluating project proposals based on these criteria, decision-makers can make
informed choices about which projects to pursue, invest in, or support.

5. 3
3. Evaluation in Detail
3.1. Alignment with Objectives
In a project proposal refers to ensuring that the proposed project aligns with the overall goals
and objectives of the organization or stakeholders involved. It involves demonstrating how
the project will contribute towards achieving strategic objectives, addressing specific needs,
or solving problems identified by the organization. When writing a project proposal, it is
important to clearly outline how the project outcomes and activities are directly linked to the
objectives and vision of the organization.
This alignment helps stakeholders understand the purpose and value of the project in relation
to the broader goals of the organization. By emphasizing alignment with objectives in a
project proposal, it becomes easier to gain support, secure resources, and justify the project's
relevance. It also helps in evaluating the project's success, as the achievement of project
objectives can be directly tied to the organization's overall goals.
Thus:-
No Criteria Result
1 Does it demonstrate how the project
will contribute towards achieving
strategic objectives, addressing
specific needs, or solving problems
identified by the owner or initiator
To some extent
2 Does it clearly outline how the project
outcomes and activities directly linked
to the objectives
No
3.2. Feasibility
In a project proposal refers to the extent to which a proposed project is technically,
economically, legally, and operationally achievable. It involves evaluating the practicality
and viability of implementing the project within the given constraints and resources.
Feasibility analysis typically assesses factors such as market potential, resource availability,

6. 4
financial feasibility, technical requirements, potential risks, and regulatory compliance. It
helps stakeholders determine whether the project can be successfully executed and delivers
the desired outcomes.
Thus:-
No Criteria Result
1 Does it assessed resource availability No
2 Does it assessed financial feasibility No
3 Does it assessed technical requirements No
4 Does it assessed potential risks No
5 Does it assessed regulatory compliance No
3.3. Impact
In a project proposal, "Impact" refers to the effect or outcome that the project aims to
achieve. It involves assessing the potential changes, improvements, or advancements that the
project will bring about. Impact can be measured in various aspects such as social,
environmental, economic, technological, or cultural. On the other hand, "Benefits" in a
project proposal refer to the positive consequences or advantages that the project will
generate. Benefits can be both tangible and intangible and may include financial gains,
increased efficiency, enhanced quality of life, improved access to resources or services,
knowledge transfer, capacity building, and more. In summary, impact and benefits in a
project proposal are used to demonstrate the potential positive outcomes and advantages that
the project will have on different stakeholders and the targeted area or domain. These aspects
are crucial for evaluating the value and feasibility of the project and gaining support from
stakeholders or funders.

7. 5
Thus:-
No Criteria Result
1 Does it assessed the potential changes,
improvements, or advancements
No
2 Does it measured in various aspects such as
social, environmental, economic, technological,
or cultural
No
3 Does it include financial gains, increased
efficiency, enhanced quality of life, improved
access to resources or services, knowledge
transfer, capacity building
No
3.4. Stakeholder Analysis
In a project proposal refers to the process of identifying and evaluating individuals, groups, or
organizations that may be affected by or have an interest in the proposed project. It involves
identifying the project's stakeholders, understanding their needs, expectations, and potential
impact on the project, and developing strategies for effectively managing their involvement.
The purpose of stakeholder analysis is to identify key stakeholders and their level of
influence, assess their attitudes and concerns, and create strategies to engage and manage
them throughout the project lifecycle. By conducting a stakeholder analysis, project
proposers can gain insights into the various perspectives, interests, and potential risks
associated with the project. This analysis helps in shaping project objectives, designing
appropriate communication strategies, and managing stakeholder expectations and support.
Thus:-
No Criteria Result
1 Does it identified and evaluated individuals, groups, or organizations To some
extent
2 Does it identified the project's stakeholders, understanding their needs,
expectations, and potential impact on the project, and developing strategies
No

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3
Does it identified key stakeholders and their level of influence, assess their
attitudes and concerns, and create strategies to engage and manage them
throughout the project lifecycle
No
3.5. Risks
In project proposals, "risks" refer to potential events or circumstances that could have a
negative impact on the project's successful completion or desired outcomes. They are
uncertainties that may arise during the project lifecycle. "Mitigation" refers to the strategies,
actions, or plans put in place to minimize, prevent, or address these identified risks. The
process of risk mitigation involves identifying and assessing potential risks, developing
contingency plans, and applying appropriate measures to reduce the likelihood or impact of
those risks. It aims to proactively address potential issues and increase the project's chances
of success.
Thus:-
No Criteria Result
1 Does it identified and assessed potential
risks
No
2 Does it developed contingency plans No
3 Does it Applied appropriate measures No
4 Does it adopted mitigation strategies No
3.6. Sustainability
In a project proposal, sustainability refers to the ability of the proposed project to meet its
goals and deliver desired outcomes in the long term, without negatively impacting the
environment, society, or the economy. It involves considering the project's long-term
viability and its ability to continue its positive impact even after the project is completed.

9. 7
Environmental sustainability: Assessing and minimizing the project's potential negative
impact on the environment, such as through resource conservation, waste reduction, or
adopting renewable energy sources.
Social sustainability: Ensuring the project considers the needs and aspirations of the local
community, promoting social equity, cultural preservation, and improving quality of life for
all stakeholders involved.
Economic sustainability: Evaluating the project's financial feasibility and the potential for
long-term economic benefits, such as job creation, income generation, or local economic
development.
Institutional sustainability: Building the capacity of local organizations or communities to
continue and maintain the project's activities and benefits even after external support or
funding ends.
Incorporating sustainability in a project proposal means recognizing and addressing the
project's long-term impacts on the environment, society, and the economy to ensure ongoing
success and positive outcomes
Thus:-
No Criteria Result
1 Does it assessed environmental
sustainability
No
2 Does it assessed social sustainability Yes
3 Does it assessed economic sustainability No
4 Does it assessed institutional sustainability Yes
3.7. Cost-Benefit Analysis
Cost benefit analysis is a systematic process used to evaluate the potential costs and benefits
of a project or investment. It helps determine whether the anticipated benefits justify the costs
involved. In a project proposal context, cost benefit analysis involves:

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Identifying costs: It involves identifying and estimating all the costs associated with the
project, including direct costs (such as materials, labor, and equipment) and indirect costs
(such as overheads, administration expenses).
Assessing benefits: It involves identifying and quantifying the potential benefits the project
is expected to generate. These benefits can be financial (such as increased revenue, cost
savings) or non-financial (such as environmental impact, social benefits).
Assigning monetary value: Whenever possible, both costs and benefits are assigned
monetary values to facilitate comparison. Financial benefits and costs are typically easier to
quantify, but non-financial ones may require estimation techniques like contingent valuation.
Analysing costs vs. benefits: By comparing the monetary value of costs and benefits, a cost
benefit analysis helps assess whether the benefits outweigh the costs. It quantifies the net
benefit (benefits minus costs) and provides a basis for decision-making. By conducting a cost
benefit analysis, project proponents can objectively evaluate the feasibility and potential
value of the project, helping stakeholders make informed decisions regarding its
implementation.
Thus:-
No Criteria Result
1 Does it identified costs To some extent
2 Does it assessing benefits (financial or
non-financial)
Only social benefit
3 Does it assigned monetary value No
4 Does it analysed costs vs. benefits No
3.8. Implementation Plan
In a project proposal, an implementation plan refers to the detailed strategy and timeline for
executing the proposed project. It outlines the specific tasks, activities, resources, and
responsibilities required to bring the project from start to finish. The implementation plan
typically includes key milestones, deadlines, and dependencies to ensure that the project stays
on track. It helps the project team and stakeholders understand how the project will be
executed, enabling effective coordination and monitoring throughout the project lifecycle.

11. 9
Thus:-
No Criteria Result
1 Does it outline the specific tasks, activities,
resources, and responsibilities required to
bring the project from start to finish.
No WBS structure in place
2 Does it typically includes key milestones,
deadlines, and dependencies
No
3.9. Evaluation and Monitoring
Evaluation and monitoring in a project proposal refer to the processes and activities that
assess the progress, performance, and outcomes of a project. These two components are
crucial for ensuring project success and accountability.
Evaluation involves systematically collecting and analysing data to assess the project's
effectiveness, efficiency, relevance, and sustainability. It helps measure the achievement of
project goals and objectives, identify strengths and weaknesses, and provide feedback for
improvement. Evaluation can also determine if the project has met the needs and expectations
of stakeholders.
Monitoring, on the other hand, involves the continuous tracking and supervision of project
activities, output, and outcomes. It focuses on ensuring that the project remains on track,
adheres to the planned timeline and budget, and makes necessary adjustments when
deviations occur. Monitoring allows project managers to identify potential risks, address
issues promptly, and optimize resource allocation.
The evaluation and monitoring processes are closely interconnected. Monitoring provides
real-time data and progress updates, which are valuable inputs for the evaluation process. The
evaluation findings, in turn, inform decision-making, project adjustments, and future
planning. These processes support project accountability, learning, and continuous
improvement.

12. 10
Thus:-
No Criteria Result
1 Does it systematically collected and
analysed data to assess the project's
effectiveness, efficiency, relevance, and
sustainability
To some extent
2 Does it involved in the continuous tracking
and supervision of project activities,
outputs, and outcomes
To some extent
3.10. Legal and Ethical Considerations
In a project proposal, legal and ethical considerations refer to the factors related to laws,
regulations, and moral principles that need to be taken into account when planning and
executing the project. These considerations ensure that the project adheres to legal
requirements, respects the rights and interests of individuals and communities, and upholds
ethical standards. Legal considerations involve identifying and complying with relevant laws,
regulations, and standards applicable to the project. This may include intellectual property
laws, privacy regulations, data protection laws, health and safety regulations, labor laws, and
environmental regulations, among others.
Adhering to legal requirements helps to mitigate legal risks and ensures that the project
operates within the boundaries defined by the law. Ethical considerations involve assessing
the potential impact of the project on various stakeholders, including employees, customers,
communities, and the environment. It requires a careful evaluation of ethical issues such as
fairness, transparency, privacy, data security, social responsibility, and environmental
sustainability.
Ethical considerations ensure that the project is conducted in a responsible and socially
acceptable manner, taking into account the well-being and interests of all affected parties.
When preparing a project proposal, it is important to address legal and ethical considerations
to demonstrate a commitment to operating ethically, responsibly, and in compliance with
applicable laws. This enhances the project's credibility, reputation, and sustainability while

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minimizing the potential for legal disputes, reputational damage, and negative impacts on
stakeholders.
Thus:-
No Criteria Result
1 Does it considered that the project adheres to
legal requirements, respects the rights and
interests of individuals and communities, and
upholds ethical standards
No
2 Does it involve in identifying and complying with
relevant laws, regulations, and standards
applicable to the project including
No
3 Does it deployed intellectual property laws,
privacy regulations, data protection laws, health
and safety regulations, labor laws, and
environmental regulations, among others.
No
4 Does it considered fairness, transparency, privacy,
data security, social responsibility, and
environmental sustainability
No
4. Conclusion
After analysing the given project proposal based on the checklists carefully, we concluded
our evaluation result with the following points:-
1. The proposal is not organized and coherent.
2. Missed important project proposal components.
3. Not properly articulated.
4. Not implemented LFA (logical framework analysis)
5. Poor WBS structure.
6. Lacks logical connectivity.
7. Weak link between goals and objectives

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