This document provides information about submitting electronic theses and dissertations (ETDs) at Duquesne University. It explains that ETDs are electronic versions of traditional print theses that are created digitally and submitted online. The benefits of ETDs are discussed, including worldwide exposure of research and opportunities for multimedia. The timeline of the ETD submission process is outlined, which involves formatting checks, digital submission, and fees. Formatting requirements and tips are also reviewed to help students prepare their ETDs correctly.

1. ETD: ELECTRONIC THESIS &
DISSERTATION
A PRESENTATION BY AMANDA MILLER, ETD COORDINATOR
COVERING THE TOPICS OF SUBMITTING AND FORMATTING ETDS
UPDATED BY MAUREEN DIANA SASSO, ACTING UNIVERSITY LIBRARIAN
FEBRUARY 14, 2015

2. ETDS AT DUQUESNE
• Q. What are ETDs?
• A. ETDs (electronic theses and dissertations)
are electronic versions of traditional print
theses and dissertations. They are created
using word processing software and then
converted to PDF
• Q. Why does Duquesne require ETDs?
• A.
• They offer immediate and world-wide
exposure of research.
• They enhance presentation and communication
by providing opportunities for hyperlinks,
interactive elements, and multimedia.
• They provide an opportunity to learn basic
skills of scholarly publishing.
• They provide an electronic document for a
personal website or an electronic CV.
• They save storage and binding costs.

3. WHERE CAN I FIND OLDER ETDS?
• ETDs written by former
students can be found
through the library
webpage. Under the
Quick Links box, you will
find a link to “Electronic
Theses and Dissertations.”

4. TIMELINE OF ETD PROCESS
• Prepare your
thesis/dissertation
according to the
ETD Guidelines
• Convert properly
formatted
document to PDF
Prior to
Defense:
• Gather together required
paperwork:
• Approval Form
• Formatting Checklist
• Submission Checklist
• Burn the original (word processing
file) and PDF versions of your final
document to a CD. *Write your name
on the CD.
Receive final
approval from your
committee at your
defense, then:
• Pay microfilm and any
publishing fees
• Upload copyright
permission files (if
required)
• Order hardcopies
and/or register your
copyright (optional)
Complete the
online
UMI/ProQuest
account
• Submit to School
Representative
• Submit to Library
Submit
Materials

5. REQUIRED PIECES TO SUBMIT ETD
1.ETD Approval Form
• Choose
Restrictions
and
Publishing
Type
• Signatures
from
Student
and Chair

6. REQUIRED PIECES TO SUBMIT ETD
2. Formatting Checklist
• Signatures from Student,
Chair, and
ETD Coordinator

7. REQUIRED PIECES TO SUBMIT ETD
3. Burn a copy of your dissertation/thesis on a CD-RW as both a Microsoft
Word and PDF document
• DO Be sure to write your name on the CD
• DO Use a CD that is both Readable and Writable as the ETD Coordinator
will need to burn your final version onto this CD
• DO Put the CD in a case so that it is protected from harm!

8. BUT WAIT! HOW DO I CONVERT A WORD
DOCUMENT INTO A PDF?!
OFFICE 2007
• “Save as PDF” add-in
OFFICE 2010 & 2013
• “Save as type” and chose PDF

9. REQUIRED PIECES TO SUBMIT ETD
4. Complete the UMI/ProQuest Account
• Enter title, abstract, keywords
• Upload final PDF file
• Upload copyright
permission letters
(if required) or put on
CD or give paper
copies

10. UMI ACCOUNT FEES
REQUIRED
•Microfilm, $20.00 + tax
•Publishing
• Traditional $0
• Open Access $95
OPTIONAL
•Copyright registration,
$55.00
•Hard copies, price by
quantity and style

11. REQUIRED PIECES TO SUBMIT ETD
5. ETD Submission Checklist
• Signatures of School
Representative and
ETD Coordinator

12. REVIEW AND APPROVAL
• ETD Coordinator
• 412-396-1086
• library-etd@duq.edu
• School Representative

13. QUESTIONS ABOUT ETD SUBMISSION?

14. LET’S TALK ABOUT FORMATTING!
Common questions and mistakes + how to make your ETD life easier!

15. FORMATTING BASICS
• ETD Guidelines are your new best friend!
• Components and order of ETD
• Global formatting for body (fonts, margins,
pagination)
• Detailed formatting for front matter
• Supplemental style guides such as APA or
MLA
• Basis of ETD Review

16. TIPS FOR MAKING YOUR FORMATTING EASIER
• Use the templates found on the ETD website
• These provide the exact spacing that you need  just replace the information with your
own and your dissertation/thesis will be formatted correctly!
• Turn on the “Paragraph Marks” in Microsoft Word in order to better see
paragraph breaks, spacing, and other issues
• Watch the tutorial videos on the ETD Guide that show you how to correctly
paginate your dissertation/thesis, including on landscape pages!

17. TABLE OF CONTENTS
• As you continue to add/subtract from your dissertation/thesis, the pagination
will also continue to change  creating a Table of Contents that can
automatically update as you make updates is a great way to save yourself
from this headache!
• This takes some initial work to set up, but once it is established, the Table of
Contents can be updated as you work
• These steps can be modified for Lists of Figures/Tables

18. TABLE OF CONTENTS: HOW TO
Under
“References” tab,
insert “Table of
Contents”
Apply headings 1,
2, 3 (if desired) to
chapter titles and
other headings
Update Table of
Contents  it is
searching for the
assigned headings

19. CITATIONS AND REFERENCES
• Buy the citation guide for whichever style you chose!
• Consider using a citation management tool such as EndNote, Mendeley, or Zotero in
order to:
• organize your research
• create easy citations and works cited list within Microsoft Word
• The library regularly offers instruction sessions about the best ways to utilize these
citation management tools (See:
http://guides.library.duq.edu/presentations for upcoming sessions)

20. WHERE CAN I GET MORE HELP?
ETD COORDINATOR
• 412-396-1086
• library-etd@duq.edu
ETD GUIDE
• http://guides.library.duq.edu/etd
• Go here to find 3 required forms,
step-by-step instructions, and
formatting guidelines