This presentation provides an overview of the process for submitting a thesis or dissertation through the Scholarship@Western Electronic Thesis and Dissertation (ETD) repository. It explains that the ETD repository will store the submitted work and make it publicly accessible. Students are instructed to submit their work after completing the supervisor approval form and once ready for examination. The submission process involves creating an account, providing metadata about the work, uploading the file, and allowing for conversion to PDF format.

1. The School of Graduate and Postdoctoral Studies
Presentation Title Goes in Here
Scholarship@Western
Electronic Thesis and Dissertation
(ETD)
Topic
Submitting Your Thesis/Dissertation for
Preliminary Examination

2. The School of Graduate and Postdoctoral Studies
Overview
This presentation is designed to give candidates a review of the
submission process, what to expect and answer a few common
questions along the way.

3. The School of Graduate and Postdoctoral Studies
Where Will My Thesis Be Stored?
The Scholarship@Western ETD repository provides structural
oversight for the preliminary evaluation of your thesis or
dissertation and, once published, becomes the public forum for
searching for and accessing your research.
Submitting and publishing your work online is faster and more
convenient, but more importantly helps promote accessibility to
graduate level research at the University of Western Ontario.
Research stored within the Scholarship@Western repository is
maintained in a .PDF formatted document type.

4. The School of Graduate and Postdoctoral Studies
When Do I Submit My Research?
Once you have submitted the Thesis Supervisor Approval Form
and you are ready to proceed to examination, you may submit
your work through the Scholarship@Western ETD Repository.
Scholarship@Western ETD Repository
http://ir.lib.uwo.ca/etd/

5. The School of Graduate and Postdoctoral Studies
Submitting the Thesis
First Steps
Begin by visiting the Scholarship@ Western page
linked from the School of Graduate and
Postdoctoral Studies – Current Students page.

6. The School of Graduate and Postdoctoral Studies
Under Author
Corner, select
Submit Research
Submitting the Thesis
First Steps

7. The School of Graduate and Postdoctoral Studies
Submitting the Thesis
Log In
If you have previously used Scholarship@Western
you may log in.
If you are a new user, you are required to create an
account.

8. The School of Graduate and Postdoctoral Studies
Submitting the Thesis
Create Your Account
Please complete the form and submit the information
to open an account* with Scholarship@Western.
*SGPS recommends you create an account using
your existing Western Computer Account information
(login and password)

9. The School of Graduate and Postdoctoral Studies
Submitting the Thesis
Activate Your Account
Instructions on how to activate your Scholarship@Western
account will be forwarded to the e-mail address you provided
in your account creation.
After activating your account, you are ready to submit your
thesis.

10. The School of Graduate and Postdoctoral Studies
Submitting the Thesis
Submission Instructions
The submission process will begin by prefacing you in order to
ensure you have a few items of preparation in regards to your
submission.
These items include:
• The title of your work
• The abstract (up to 250 words)
• A list of keywords (up to 10)
• The electronic format of your work
(.doc, .rtf, or .pdf format)

11. The School of Graduate and Postdoctoral Studies
Submitting the Thesis
Submission Metadata
Scholarship@Western will collect various
elements that define your submission for
indexing and publishing purposes.
These values include:
• Title (required)
• Author (required)
• Current degree information relating to
this submission
• Potential delays to publication you wish
to impose
• Keywords
• Subject categories
• Abstract

12. The School of Graduate and Postdoctoral Studies
Submitting the Thesis
Uploading Your Thesis
Scholarship@Western provides two options for uploading your thesis.
Upload file from your computer
- allows you to select the file on your local computer
Import file from remote site
- allows you to select the file from a remote online location
- thesis must be directly available in correct file format
(e.g. www.website.com/yourthesis.doc)

13. The School of Graduate and Postdoctoral Studies
Submitting the Thesis
Uploading Additional Content
Scholarship@Western accepts additional file types* in relation to your
text submission (e.g. high resolution images, music files, movie files).
*You are free to upload any type of document however please
consider the audience viewing your submission and if the file type is
universally accessible (.mp3, .mpg etc.) or requires specific software.

14. The School of Graduate and Postdoctoral Studies
Submitting the Thesis
Submission Complete
Scholarship@Western will confirm that it has received your
submission. It will give you the option to revise your submission
metadata/submission and add additional supplementary content.

15. The School of Graduate and Postdoctoral Studies
Submitting the Thesis
Conversion to PDF
Scholarship@Western will
also confirm that it has
received your submission via
e-mail. Any documents not
submitted in .PDF format will
be converted to .PDF. The
e-mail will invite you to
check the converted .PDF
file and report if there are
any issues with this
conversion.

16. The School of Graduate and Postdoctoral Studies
Submitting the Thesis
Next Steps
The School of Graduate and Postdoctoral Studies will leave your
submission open to you for one business day in order for you to ensure
that your submission has been converted properly and you have not
omitted any elements of your submission.
SGPS will then lock your submission and prepare it for distribution to
your examiners. Each examiner is e-mailed an invitation to access your
thesis and complete the preliminary examination online.
Once all preliminary evaluations are completed, the content of those
evaluations will be made available to you via the Scholarship@Western
repository. In addition, you will be instructed via e-mail concerning the
next steps towards completing your thesis examination.

17. The School of Graduate and Postdoctoral Studies
Submitting the Thesis
Questions
If you have any questions relating to the submission of your thesis or
dissertation, please feel free to contact Krystyna Locke, Thesis
Coordinator for The School of Graduate and Postdoctoral Studies at
The University of Western Ontario.
Email: klocke2@uwo.ca
Phone: (519) 661-2111 x83914