ERPNext's Accounts module handles billing and payments through three main transaction types: Sales Invoices, Purchase Invoices, and Journal Entries. Sales Invoices are bills sent to customers that update receivables and income. Purchase Invoices are bills from suppliers that accrue expenses. Journal Entries record all other accounting transactions through debit and credit entries across multiple accounts balancing totals.

1. Eng.wid.IT@gmail.com
ERPNext’s Accounts
module
By : Wid Ammar Mohsen

2. What is ERPNexts ?
ERPNext is an end-to-end business solution that helps you to manage all
your business information in one application and use it to not only manage
operations but also enables you to take informed decisions well in time to remain a
head of your competition. It forms a backbone of your business to add strength,
transparency and control to your enterprise.

3. ERPNext will help you to:
•Track all Invoices and Payments.
•Know what quantity of which product is available in stock.
•Identify and track your key performance indicators (KPI's).
•Identify open customer queries.
•Manage payroll.
•Assign tasks and follow up on them.
•Maintain a database of all your customers, suppliers and their
contacts.
•Prepare quotes.
•Tracking your budgets and spending
•Determine effective selling price based on the actual raw material,
machinery and effort cost.
•Get reminders on maintenance schedules.
•Publish your website.

4. Accounts module

5. Accounts
At the end of sales and purchase cycle comes billing and payments. You
may have an accountant in your team, or you may be doing accounting
yourself, or you may have outsourced your accounting.
In all the cases financial accounting forms the core of any business
management system like an ERP

6. In ERPNext, your accounting operations consists of
3 main transactions:
The bills that you raise to
your Customers for the
products or services you
provide
Bills that your Suppliers
give you for their products
or services.
For accounting entries, like
payments, credit and other
types.
.
Sales Invoice Purchase Invoice Journal Entries

7. Sales Invoice
A Sales Invoice is a bill that you send to your customers, against which the cu
stomer processes the payment. Sales Invoice is an accounting transaction.
On submission of Sales Invoice, the system updates the receivable and books
income against a Customer Account.
You can create a Sales Invoice directly from
Accounts > Billing > Sales Invoice > New Sales Invoice
or you can Make a new Sales Invoice after you submit the Delivery Note.

8. Sales Invoice features
Accounting Impact
Accounting entries (GL Entry) for a typical double entry “Sale”
Dates
Automatically Fetching Item Batch Numbers
POS Invoices
Billing Timesheet with Project
"Pro Forma" Invoice

9. Purchase Invoice
Purchase Invoice is the exact opposite of your Sales Invoice. It is
the bill that your Supplier sends you for products or services deliv
ered. Here you accrue expenses to your Supplier. Making a Purc
hase Invoice is very similar to making a Purchase Order.
To make a new Purchase Invoice:
type "new purchase invoice" into the search bar then select "New
Purchase Invoice“ from the drop down

10. or click on “Make Purchase Invoice” in Purchase Order or Purchase Receipt.
You can also create a Purchase Invoice from:
Accounts > Billing > Purchase Invoice > New Purchase Invoice

11. Purchase Invoice features
Accounting Treatment When Is Paid is checked
Is purchase an “Expense” or an “Asset?
Deducting Taxes at Source
Hold Payments For A Purchase Invoice / Explicit
Hold , Date Span Hold

12. Journal Entry
All types of accounting entries other than Sales Invoice a
nd Purchase Invoice are made using the Journal Entry.
A Journal Entry is a standard accounting transaction that
affects multiple Accounts and the sum of debits is equal to
the sum of credits.

13. To create a Journal Entry go to:
Accounts > Company and Accounts > Journal Entry > New
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In a Journal Entry, you must select.
•Type of Voucher from the drop down.
•Add rows for the individual accounting entries. In ea
ch row, you must specify:
o The Account that will be affected
o The amount to Debit or Credit
o The Cost Center (if it is an Income or
Expense)
o Against Voucher: Link it to a voucher or
invoice if it affects the “outstanding” amount
of that invoice.
o Is Advance: Select “Yes” if you want to
make it selectable in an Invoice. Other
information in case it is a Bank Payment or
a bill.

14. Difference
Common Entries
Expenses (non accruing)
Bad Debts or Write Offs
Depreciation
Credit Note
Debit Note
Excise Entry
Journal Entry
features

15. Thank you
For attention