The document outlines a webinar focused on effectively structuring presentations in English, emphasizing the importance of audience engagement, clear organization, and the use of signposting language. It covers various aspects of presentation preparation, including leading in, body structuring, audiovisual aids, and dealing with questions. The goal is to enhance presentation skills, ensuring clarity, cohesion, and audience connection.

1. Webinar
Presenting in English
Session 2
Structuring your Presentations

2. SUMMARY
• Review
• How to lead in effectively
• Structuring the body of your presentation
• Language used for signposting-leading your audience through
the presentation
• Signalling the close, the summary and closing remarks
• Language for dealing with questions

3. Review
audience Plan ahead-structure your
presentation
memory and attention
Audio Visual Aids (AVAs) Understand and connect with your
be informative audience
structure
Use VAs to underline your message
venue
objectives
Use effective presentation techniques
well-organized
feedback
body-language Project a positive attitude
signposting language
The presentation journey Anticipate likely questions
[C] a talk giving information about something
The speaker gave an interesting presentation on urban transport.

4. Leading in effectively
1. Summarize the main points.
2. Welcome the audience.
3. Introduce the main points.
4. Tell the audience the subject of the presentation.
Good morning everyone. Nice to see so many of you here today. I hope you‟re all
comfortable and can hear me OK.
The subject of this presentation is the marketing plan for the next three years.
Basically there are three main points I want to cover today.
If you look at the first slide you can see them listed there.
First, I‟m going to talk about the new product range aimed at the Asian market.
Secondly, I‟ll talk about each of the products and our ideas for taking them to
market. Finally, I‟d like to talk briefly about our competition.
OK. So let‟s get started. As I said, the first point is our product range...

5. Leading in
Complete the introduction notes to another presentation using
these words.
A. then B. finally C. to begin with D. good afternoon
1. _________ ladies and gentlemen.
2. I‟m _______________. (your name)
3. _______________ ,I‟d like to talk about organising your
office space today.
4. ______________ , I‟ll tell you how this can improve your
efficiency at work.
5. ______________ , we‟ll look at how the company intends to
help you organise your space.
6. _______________we‟ll talk about other ways to improve
efficiency in our department.
You now have two minutes to memorize the above.

6. Leading in and indicating structure
the use of AV aids
some guidelines
deal with
I‟m very pleased
forty minutes
interrupt
look at
talks and presentations
focus on
ask questions

7. Leading in and indicating structure
“Good morning everyone. I‟m very
pleased to welcome you to Market Plus.
My name is Andrew Wilson...and I‟m the
training manager here. I‟m going to give
you some guidelines on how to prepare
talks and presentations. I‟ve divided my
own presentation, which I‟ve called
„Ready to Present‟, into three parts. First
we‟ll deal with the question of what
characterises a good presentation. Then
we‟ll focus on the audience and lastly we‟ll
look at language and the use of AV aids.
Notes
This should take us up to lunch in about Intro
forty minutes from now. There‟ll be an Good presentations
opportunity to ask questions at the end but The audience
please feel free to interrupt if there is VA aids
anything you don‟t understand. So let‟s
get started..”
40 mins.-lunch-Qs at
end

8. Structuring the body of your presentation
Decide who the audience is
Make notes
Do not write the whole text
Practice the introduction and record it, if this is possible
Present with confidence
INTRODUCTION MAIN BODY CONCLUSION.

9. Using VAs to structure
• Display the title of your presentation
• Indicate a structure-main points
Introduction • Display an image to encapsulate your
themes
• Highlighting new points
• Support technical data
• Indicate sequence by linking points
Main Body together
• Offer evidence from research to support
your main points
• Summarise your main points on a slide
• Present your conclusion in a succinct
Conclusion picture or image
• Show references so your audience can
follow up on the presentation

10. The Language of Presenting
Opening
First Point
Second Point
Third Point
Summary and
Conclusion
Your Objectives
• To have a fluid opening and clear links evident throughout your presentation.
• To deliver a well-structured presentation and to use visuals to enhance the
points you wish to make.
• To engage the audience and persuade them of the value of your arguments.

11. The Language of Presenting
the roadmap of the presentation
link one point to the next
structure and shape
verbal paragraphs
add clarity and organization
guide your audience

12. Signposting
Read this text quickly
Signposting helps you structure and shape the main content of
your presentation. Signposting language helps create ‘verbal
paragraphs’ or ‘verbal signals’ and can focus audience attention
at key points in your presentation.
The technique allows you to guide the audience through the
structure of your presentation by linking one point to the next.
The audience can’t see your notes and can’t anticipate what is
coming. You know where you’re going on your journey and you
need to guide your audience by telling them exactly where you
are on the roadmap of your presentation. This is a simple but
highly effective technique that can add clarity and a sense of
organisation to your presentations.

13. Signposting
Read these tips. Do you agree with them?
Pause before using the „signpost‟ to turn to a new
point.
Count up to to ten and breathe deeply. This helps
your audience to assimilate information and gives
you the chance to control your nerves.
KISS - keep it short and simple.
Can you add any more tips to this list?

14. Introducing the topic
Outlining the presentation
Finishing a section
Starting a new section
Analysing a point and giving
recommendations
Giving examples
Summarizing and concluding
We use signposting language for Paraphrasing and clarifying
Invitations to discuss-ask
Questions

15. The Presentation Journey-cohesion
Beginning
first of all Plan
Market additional
to start off with Research &
Feedback
content &
restructure
initially site
let‟s go to
Continuing
then
Keep Add
after that improving & additional
building keyword
while momemtum modifiers
next
now Ending Branding, P
R and Social
immediately in conclusion Networking
in the end
eventually
lastly

16. Ending a Presentation
firstly then after this
and then finally
Give a brief overview of what has been said.
Make your closing remarks and thank your
audience for their participation.
Signal clearly that are moving on to the end of the
presentation.
Leave a short pause at the end of the main body
of the presentation.
Give your conclusion. This should follow on
naturally from your summary.

17. Dealing with Questions
 Invite questions from the audience
 Answer both direct and indirect questions
 Clarify questions, avoid giving answers, and check that the
questioner is satisfied with your answer
If you have any questions, please feel free to interrupt me as
we go along.
I‟d be happy to answer any questions at the end of the talk.
Any questions?
So let‟s throw it open to questions.
Please hold all questions till the end.
Please feel free to interrupt if something needs clarifying.
FORMAL, NEUTRAL OR INFORMAL?

18. Dealing with Questions
Strategies
Reformulating
So, you‟re asking me about...
Getting the questioner to be specific
So what was your question exactly?
Handing the floor to the questioner
Would you like to run through your ideas?
Delaying your answer
Would you like to set up a meeting to discuss
that more fully?
Asking for repetition
Sorry, I didn‟t quite get that. Could you please
repeat your question?

19. Dealing with Questions
Yes/No Questions
Are you planning any further change?
Did you approve that decision?
He asked if we‟re planning any further change?
She asked whether I approved that decision.
QASI Questions
What further changes are you planning?
Why did you approve that decision?
He asked what further changes we‟re planning.
She asked why we approved that decision.
Direct or reported?

20. Dealing with Questions
Change the direct questions below to reported questions:
1. What was the accident rate last year?
You asked_________________________?
2. Why did you respond that way?
You asked__________________________?
3. How many clients did we handle last year?
You asked ___________________________?
4. Do you foresee any changes in the situation?
You asked___________________________?
5. Have you had any experience of this with other clients?
You asked______________________________?
Direct or reported?

21. Presentations in English
Any questions?
Thanks for your
participation!

22. support@humanenglish.com