This document provides instructions on how to use email effectively. It discusses sending, receiving, and organizing emails. Key points include: - Using folders like Inbox, Sent, Deleted, and Drafts to organize emails - Features of emails like Cc, Bcc, subject, importance, and adding contacts - Sending copies to multiple people saves time - Explaining what Cc and Bcc mean and when to use each - The importance of including a meaningful subject line - Setting importance levels for urgent emails - Adding contacts to save time remembering email addresses - Keeping your inbox tidy by deleting emails - Attaching documents and pictures to emails - Being careful when opening attachments from

1. Using Email
Electronic Mail – Skills

2. Task 2
 You are going to use your email to…
Folders…
 Send/receive/open a message
 Reply to a message Inbox
Sent
 Forward a message Deleted
 Delete a message Draft
 Every
time that you select Send think
about what is happening to the message

3. Further features of email
 Cc field
 Bcc field
 Subject field
 Setting importance
 Adding contacts

4. Sending copies
A major benefit of email is that you can
send one email to many people
 Saves time
 You can write one email inviting friends to
a party and send it to all of your contacts
in one go

5. Cc…
 Carbon Copy
 Send a copy of a message to someone
who would be interested, but is not directly
involved
 Has its origin from the days of manual
typing where typists would use carbon
paper to produce a 2nd copy of a
document

6. Cc…
To a pupil
Copied to form teacher
Send an email to a friend
and copy it to another
explaining the Cc.. field

7. Bcc…
 Blind Carbon Copy
 Send a copy of the message to someone
who would be interested, but the other
recipients will not know that they have
been sent a copy

8. Bcc…
To a pupil
Copied to form teacher
Blind copied to principal
Send an email to a friend
and blind copy it to another
explaining the Bcc.. field

9. Subject
 Itis very important to enter a meaningful
subject
 The recipient will have an idea what the
email is about and can decide if it is
worth opening
 ALWAYS ENTER SUBJECT TEXT

10. Subject
To a pupil
Copied to form teacher
Blind copied to principal
Subject text
Send an email to a friend
and make sure that you
enter a subject – explain
why this is so important

11. Setting the importance
 If
an email is urgent or of high importance,
you can set a flag
Send an email to a friend
and set the importance to
high – explain why you
would use it

12. Adding contacts
 Youcan add your friend’s email address
to your Contacts folder
 Email
addresses can be tricky to
remember
Add at least 2 contacts to
your contacts folder – your
 Saves time ICT teacher should be one

13. House keeping
 It
is important to keep your inbox neat
and tidy
 Delete any unwanted emails
 Open Deleted Items and empty this folder

14. Attachments
 Another advantage of email is that you
can send other documents attached to
an email
 Pictures, homework, letters etc…

15. Attachments

16. Attachments
Send an attachment to a
friend

17. Attachment icon
 Didyou notice the attachment icon when
you received an email with an
attachment?
 Why must you be careful when opening
attachments?

18. Learning Intention: You are learning how to use email
effectively (to your best ability)
Activity: Open and use your school email
I will be successful if:
•I understand what email is and that I have to use it sensibly & safely
•I can open my school email
•I can send an email
•I can reply, forward and delete an email