This document discusses the use of computers in writing processes and business communication. It outlines how computers can be used for note-taking, outlining, researching, report generation, word processing, and email communication. Computers allow users to identify, organize, edit and share information electronically. However, computers cannot replace fundamental writing skills. The document provides examples of how word processing software, outlining programs, email, and other tools can enhance writing and communication processes while following basic guidelines for polite and effective electronic exchanges.

1. Electronic Writing
Processes

2. Components of Writing
O Composition
O Transcription
History
Personal
Computer
(PC)

3. Use of computers in business
writing
O Identify, search, record, organize and
modify relevant text.
O Write, edit and revise the documents.
O Used in writing assignments(thesis,
proposals, feasibility study, or case study
etc)
OBut they can never
replace poor writing
skills

4. Uses:
O Note-taking:
 Skeletonize the notes
 PC, Laptop or PDA
 Search and Replace features
( Eg. Replacing J. with Journal after the
meeting)

5. Searching
O Lengthy Research paper, Long-term
project should be stored in database in
order to use it in future use as reference.
O Report Writing Software
 Search in the database
 Join data into one file
 Organize and Generate
daily, weekly, monthly report automatically.

6. Word-Polishing
 Built in dictionary in word processor
 “Wordhunter”- helps you to find right word when
you are stumped.
founder + of + facebook = Mark Zuckerburg
right + side + ship = Starboard
 Word pronunciation by computer
 Grammar checking
 Spelling Checking
 “Spell Checkers”

7. Outlining
 Part of word-processing package or a
separate program
 Outline of thoughts quickly and rearrange
the sections rapidly, change levels and so
on
 Import text from other files to the outliner
to other files vice versa

10. Changing defaults
 Word Processing software
 Enhance document appearance on
screen as well as layout
 Templates
 Change margin width, heading text,
headers and footers, page numbers,
tables, font,
 Correct typing errors: don ; t  don’t
teh  the

13. Using multiscreens
 Split the screen – multiple work place
 Outline in in one window
 And drafting in another window
Searching and replacing
 Word search and replace
 Text search and replace

14. Linking
 Data stored in database shared with another
program
 Statistical Analysis & Graphical Presentation
linked to report generating software
Adding Attribution
 Inserting footnote, endnote, superscript
number
 Citation(short note) in picture, graph, text and
renumber as well as reposition

15. Using e-mail
 Quicker to deliver, cheaper to send
 Instantaneous sending, but may not be
instantaneous response
 Mass distribution of message quickly CC
and BCC
 Recording of sending message
Hey John,
Do U know what d assignment is about? Can U help me?

16. Using e-mail ( contd.)
O Guidelines:
 Avoid words all in capital letters.
 Proofread (read for errors) the mail before
sending
 If your message is unusually long, warn your
reader early so he or she can decide how to
handle it.
 Use valuable and descriptive subject lines
 Relevant and valuable to the audience
 Tone

17. E-mail
 Use abbreviations such as “LOL” or
smiley  :P :D  only with your close
friends or family
 Do not forward chain letters or joke-of-the-
day to a list of email recipients
 Keep signature lines brief; maximum four
lines

18. Thank You
Presented by,
Rabin Bhandari