in this we describe how to give presentation

1. Making Effective and
Professional Oral
Presentations
BUSINESS AND
TECHNICAL WRITING

2. BS SE(C)-2014
Submitted to:
ma’am Iram Rehmat
Group Member :
Rahma Zafar
Wajid Qasim (158)
Ali Rathore (179)
Sallahudin (169)
Faizan Saghir (139)
Saifullah (177)
Sibtain Mohid (149)

3. Table of Content
1) Introduction
2) Knowing Your Purpose
3) Knowing Your Audience
4) Audience Type
5) Organizing Introduction
6) Organizing the Body
7) Summarizing in the Conclusion
8) Building Audience rapport Like a Pro
9) Planning Visual Aids and Multimedia Presentations
10) Preparing a Visually Appealing PowerPoint Presentation
11) Eight Steps to Making a Powerful Multimedia Presentation
12) Polishing Your Delivery and Following up
13) Before , During and After the Prsentation

4. RAHMA ZAFAR
Introduction
Knowing your Purpose

5. Introduction
What is buiness prsentation
Why we Give buiness prsentation
How To Give buiness prsentation
Why Prsentation is Important .

6. Knowing Your Purpose
 What do you want your
audience to believe,
remember, or do when you
finish?
 Aim all parts of your talk
toward your purpose.

7. Wajid Qasim (158)
Knowing Your Audience
Audience Type

8. Knowing Your Audience
 Friendly, neutral, uninterested, hostile?
 How to gain credibility?
 How to relate this information to their
needs?
 How to make them remember your main
points?

9. Audience Type

10. Ali Rathore (179)
Organizing Introduction
Organizing the Body
Pattren of Organizing the Body

11. Organizing Introduction
 Capture listeners’ attention and
get them involved.
 Identify yourself and establish
your credibility.
 Preview your main points.

12. Organizing the Body
 Develop two to four main points.
 Streamline your topic and summarize its
principal parts.
 Arrange the points logically by a specific
pattern.
Prepare transitions to guide the audience.
 Have extra material ready. Be prepared with
more information and visuals if needed.

13. Pattren of Organizing the Body
Chronology.
Example: A presentation describing the history of a problem,
organized from the first sign of trouble to the present.
Geography/space.
 Example: A presentation about the changing diversity of the
workforce, organized by regions in the country (East Coast,
West Coast, and so forth).
 Problem/ solution
 Discuss a problem followed by possible solutions.

14. Sallahudin (177)
Summarizing in the Conclusion
Building Audience rapport Like a
Pro

15. Summarizing in the Conclusion
 Summarize the main themes of the
presentation.
 Provide a final action-oriented focus.
Explain how listeners can use this
information or what you want them to
do.
 Include a final statement that leaves a
lasting impression.

16. Building Audience rapport Like a
Pro
Effective Imagery
Verbal Signposts
Nonverbal Messages

17. Faizan Saghir (139)
Effective Imagery
Verbal Signposts
Nonverbal Messages

18. Effective Imagery
 Use design templates.
 Standardize position, colors, and styles.
 Include only necessary information.
 Limit the information to essentials.
 Content should be self-evident.
 Use colors that contrast and compliment.
 Too may slides can lose your audience.
 Keep the background consistent and subtle.

19. Verbal Signposts
 Audience members have short attention spans and as a
public speaker you need to work hard to continually capture
their attention.
 By taking audience members on a journey, as well as letting
them know where abouts on the journey they are allows you
to maintain their attention on you so you can continue to
deliver your message.
 If the audience doesn’t understand where you are going with
your talk, or how long they will have to listen they will often
tune out.

20. Non Verbal Messages

21. Saifullah (169)
Planning Visual Aids and
Multimedia Presentations
Preparing a Visually Appealing
PowerPoint Presentation

22. Planning Visual Aids and
Multimedia Presentations
Types of Visual Aids
 Multimedia Slides
 Overhead Transparencies
 Handouts
 Speaker’s Notes

23. Preparing a Visually Appealing
PowerPoint Presentation
 Analyzing the Situation and Purpose
 Anticipating Your Audience.
 Adapting Text and Color Selections
 Organizing Your Slides
 Working With Templates
 Composing Your Slideshow
 Designing for Optimal Effect
 revising, Proofreading, and Evaluating Your Slideshow

24. Sibtain Mohid (149)
Eight Steps to Making a Powerful
Multimedia Presentation
Polishing Your Delivery and
Following up
Before , During and After the
Prsentation

25. Eight Steps to Making a Powerful
Multimedia Presentation
 Start with the text
 Select background and fonts
 Choose images that help communicate your message
 Create graphics.
 Add special effects
 Create hyperlinks to approximate the Web browsing
experience.
 Engage your audience by asking for interaction.
 Move your presentation to the internet

26. Polishing Your Delivery
and Following up
Choosing a Delivery Method
Combating Stage Fright

27. Before Prsentaion
 Prepare thoroughly
 Rehearse repeatedly
 Time yourself.
 Dress professionally
 Request a lectern
 Check the room
 Greet members of the audience
 Practice stress reduction

28. During Your Presentation
 Begin with a pau
 Present your first sentence from memory.
 Maintain eye contact
 Control your voice and vocabulary.
 skip the apologies
 Put the brakes on
 incorporate pauses when appropriate
 Avoid digressions
 summarize your main points and arrive at the high point of your
talk
 Move naturally

29. After Your Presentation
 Distribute handouts.
 Encourage questions
 Repeat questions
 Reinforce your main points
 Keep control
 Avoid Yes, but answers
 End with a summary and appreciation.

30. THE END
THANK YOU