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Early warning system on SAP FICO issues
This document describes an SAP mobile app called Active Alerts that provides an early warning system for SAP FICO issues. It analyzes SAP data and sends automated email alerts to the appropriate people when predefined conditions are met, such as blocked vendor invoices, failed invoice matching, or unusual postings. The app aims to quickly direct problems to those who can take action. It can reduce costs and efforts compared to manual or custom checks. By proactively resolving issues, it helps minimize business impact and supports service level agreements.
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Early warning system on SAP FICO issues
- 1. 1 Minola Technology An SAPMobile Apps & ABAP partner Presentation SAP Mobile App Active Alerts An early warning system for SAP FICO issues
- 2. 2 Use Cases Examples ofwhere Active Alerts can be used in FICO
- 3. 3 Accounts Payable BlockedInvoices (Price): Checks for any Accounts Payable vendor invoices which have been blocked (reason “P”) due to a difference between the vendor invoice and the PO receipts for the following reason: A difference exists between the line price on GRN (Goods Receipts note) and the line price on the Vendor Invoice and where the difference is outside any defined acceptable tolerance. Alert: Automatically identify the correct person by examining the PO and send email alert to this person.
- 4. 4 Accounts Payable BlockedInvoices (Quantity) Checks for any Accounts Payable vendor invoices which have been blocked (reason “Q”) due to a difference between the vendor invoice and the PO receipts for the following reason: A difference exists between the line quantity on GRN (Goods receipts note) and the quantity on the Vendor Invoice and where the difference is outside any defined acceptable tolerance. Alert: Automatically identify the correct person by examining the PO and send email alert to this person
- 5. 5 Automated vendor invoicematching Failed IDocs where incoming vendor invoices are being automatically matched against Goods Receipts Notes (GRN’s). If there is no match possible then the IDoc fails (with status =51). Alert: Accounts Payable manager needs an email alert immediately.
- 6. 6 AP Invoice parked& then posted by same user A vendor invoice is parked and then subsequently posted by the same user. Alert: Accounts Payable manager needs an email alert immediately.
- 7. 7 Monitor postings topre-payments GL account If any posting is made to the Pre-payments General Ledger account. Alert: Accounts Payable manager needs an email alert immediately.
- 8. 8 Monitor un-usual postingsto any GL account If any posting is made e.g. • To a nominated General Ledger account (expense item, capital item, payroll bonus, exchange rate losses, PPV’s • by a nominated user • Exceeding a certain limit • Or combinations of the above Alert: Accounts Payable / Finance manager needs an email alert immediately.
- 9. 9 Exchange rate differences Ifany posting is made where the exchange on the transaction differs from the standard exchange rate prevailing at the time. Alert: Accounts Payable / Finance manager needs an email alert immediately.
- 10. 10 Summary of problem& requirements A problem may arise or an event take place and nobody is aware of it where action is needed quickly. This problem may be detected on tables, jobs, directories, other A control description call-to-action is required to resolve the problem The call-to-action must be to the appropriate person/agent It must be “pushed” by email and/or Mobile
- 11. 11 Minola Technology An SAPMobile Apps & ABAP partner Overview Active Alerts
- 12. 12 Key features Canwork with various Data Extract classes Minimum number of actual scheduled jobs (via SM36 & SM37) flexibility in deciding all alerts or net change Control description call-to-action with alert / mitigation Auto determine agent or recipient from transaction Can push an alert to notify technical staff, individual users, user groups, support companies, agents By email and/or mobile device. Out-of-box Alerts Content
- 13. 13 Benefits – effort& cost savings Remove the need to remember what actions to take Immediate directing of problems to appropriate person for call- to-action = less effort to do it manually reduce development costs of writing own automated checks (e.g. using ABAP) Option to now include new automated alerts where previously it would have been impractical to do so: (memory, time, effort) e.g. on interfaces, IDocs, processes, compliance.
- 14. 14 Benefits – pro-activesupport Pro-active approach to problem resolution Immediate directing of problems to appropriate person Help reduce affect on the business Ability to introduce additional automatic alerts for tighter control Work better within Service Level Agreements A pro-active process which can be available on a 24 x 7 basis
- 15. 15 Another similar &popular tool What are the benefits of having a smoke detector & alarm?
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- 17. 17 Active Alerts https://www.sapstore.com/solutions/30005/Active-Alerts SAP certifiedand available on the SAP store
- 18. 18 Minola Technology An SAPMobile Apps & ABAP partner Presentation SAP Mobile App Active Alerts An early warning system for SAP FICO issues