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Driving Efficiency in Non-Instructional Operations
- 1. Driving Efficiency In Non-Instructional Operations ASSESS IMPROVE SUSTAIN theleanleap.com | info@theleanleap.com
- 3. Especially the Circular Ones ASSESS IMPROVE SUSTAIN theleanleap.com | info@theleanleap.com
- 5. Begin by understanding that VALUE = Student Achievement!
- 7. Identify Organization Wastes… • • • • • • Lack of or inconsistent focus across organization Structure that does not reinforce optimum behaviors Inability of staff to act accurately and quickly Missing ownership Misalignment More… Identify Process Wastes… The Silent Killers: • Organization • • Processes • • • • • ASSESS IMPROVE SUSTAIN Unnecessary or Inappropriate tasks Waiting or Searching Poor Outcomes/Errors Redundant Activates Lack of Controls Monitoring without reason Data unreliability More… theleanleap.com | info@theleanleap.com
- 9. One Improvement Approach: Value Stream Mapping (VSM) 1. 2. 3. 4. 5. Select a process to improve. Develop a business case statement and SMART goals and form team. (DEFINE) Value Stream Map (VSM) the current state. Select a product family, VSM current process, and calculate metrics. (MEASURE) Analyze the current state VSM. Review sources of waste and identify opportunities for improvement. (ANALYZE) Develop a future state vision. Use Lean concepts like visual management, continuous flow, error proofing, and standardized work. (IMPROVE) Implement improvement ideas. Develop an implementation plan and present it to management for approval. IMPROVE SUSTAIN ASSESS (CONTROL) theleanleap.com | info@theleanleap.com
- 10. Benefits of the VSM Process “We See together, we learn together, we grow together” • Accurate understanding of what actually is occurring in the process and what steps are adding or directly impacting Student Value along with which ones are “wasteful” • The cross functional team ensures that required inputs/ outputs are received and met • Increases understanding of cross department processes • Gets immediate buy-in to improvements • Reduces the need for extensive training • IMPROVE SUSTAIN ASSESS theleanleap.com | info@theleanleap.com Leads to process standardization and performance management
- 12. LEAN School Management System (LSMS) STATE LAW FEDERAL LAW SCHOOL POLICY LEAN SCHOOL MANAGEMENT SYSTEM Finance Manual Internal Procedures Employee Handbook Student Handbook Work Instructions Forms Other
- 13. The 7 Cross-Functional Focus Categories of the LEAN School Management System Stakeholder Engagement (Students, Parents, Community) District Leadership and Strategy Staff Engagement and Development Pupil Support Processes (CNP, Transportation, etc.) (Certified and Classified) Information/Dat a Measurement, Management, a nd Analysis Internal Support Processes (IT, HR, etc.) Value Creation Processes (Curriculum, Instruct ion, etc.)
- 14. Measurement is Key to the LEAN Frog LSMS All Key Process Outcomes, across at least four perspectives: Measuring across different perspectives allows for the MOST accurate view of how your district is performing, it’s ability to continue to perform, and where improvements can be made.
- 15. For More Information Contact: Dave@theleanleap.com
Editor's Notes
- Lots of Tools…. All Centered on Learning to See… Value Stream Mapping… one of best… not only technically easy to learn, addresses change management issues.
- The District Management System applies to both the instructional and non-instructional departments within the School System. Any procedure, form, and/or work instruction within the District Management System is not intended to replace the authorized School District Policy. While the intent of the School District Policy is to ensure that the School District operates in accordance with State and Federal Law, the intent of the District Management System is to provide detailed, standardized procedures and processes to ensure that Policy is met while the most prudent use of existing resources is made in order to provide an exceptional education for students. If in any instance there exists a conflict between the two sets of documents the School District Policy takes precedent and, once noted, the District Management System should be revised to eliminate aforementioned conflict.