The Delaware County, OH Board of Elections presents its Summer Boot Camp training for Precinct Election Officials!

1. Bootcamp Training
Opening and Closing
Summer 2016

2. 1. Unlock the Storage Cart with the
key found in office supply bag in
the small manila envelope.
2. Remove and compare Storage Cart green
security seal number to pre-recorded number
on iVotronic Security Certificate (Form
1911-B). Put cut seal in VLM bag.
iVotronic Setup
Note: The 1st iVotronic
to be taken from the cart
has been specifically
programmed for ADA
voting. This iVo will be
marked with a green
label and will need to be
set up so that the access
route to the iVo is at least
36 inches wide and there
is a 60 inch diameter
clearance behind the unit.

3. 3. Open the bars and lower the ramps. 4. Remove the iVotronics from storage cart.
iVotronic Setup (cont)

4. 5. If iVotronics have colored dots next to
identification label, arrange iVotronics so
they are grouped according to color.
6. With the wheels down, roll
iVotronics to desired location.
iVotronic Setup (cont)

5. iVotronic Setup (cont)
7. Lay the iVotronic down so that the wheels are
touching the floor, facing away from you, and legs
are on the top side.
8. Carefully pull legs away from center. Do not
force legs open. The legs will resist further opening
once they are fully opened.

6. 9. Lean the iVotronic forward so that it rests
on the legs.
10. Lift iVotronic up and away from you to position it.
When correctly positioned, the unit snaps into place and
is at a 45 degree angle away from you. BE CAREFUL
NOT TO PINCH YOUR FINGERS WHEN LIFTING
UP BOX PORTION.
iVotronic Setup (cont)

7. 11. Unwrap iVotronic’s power cord and plug
it into a wall receptacle or a supplied power
cord.
Make sure power strip is turned on and wall
receptacle has power.
You may connect power cords from one machine to
the next (AKA “Daisy Chain”), or plug each one into
a receptacle separately.
Look down at power strip on the back of the
iVotronic to verify the red light is on. This confirms
you have power.
12. On Tuesday Morning, cut the RED seal on door
and open the two doors until they stop. Doors will
resist further opening once they are fully opened
iVotronic Setup (cont)

8. At the beginning of the
day, fill in the Public
Count Numbers. If the
Public Count number is
anything other than zero,
call the BOE immediately!
Where to find content for iVotronic Security Certificate
At the close of
day, fill in columns
6, 7, and 8.
Arrange iVos by
column #2 or #4 on
the Ivotronic Security
Certificate. This
helps organize iVos
and avoid skipping
machines when you
set up and close.
**VLM
BINDER

9. Open Ivotronic
Quick Reference
Guide.
FRONT
Yellow Master PEB(s)
Yellow Master PEB
Cancel
Yellow Master PEB
Yellow Master PEB
Yellow Master PEB
Yellow Master PEB
Print
Print

10. Opening the iVos
• Public counts!! Record
this on your Ivotronic
Security Certificate. This
should be 0 for all
machines.

11. Multiple Precincts
• A location may have multiple PEBs.
• The iVos and PEBs will have a colored dot ( )
on them.
• Match PEB dot colors to dots on the iVos.
• Use the same PEB to close as to open.
Have enough teams to do set-up of iVos simultaneously.

12. Checking
Public
Count

13. Checking
Public
Count

14. 0
Checking Public
Count
**VLM
BINDER

15. Chain of Custody - Before opening the
Polls
S.C.
03/11/2016
543210
J.D.
120
543210
J.D.
J.S.
These
TWO must
be same
number
These
TWO must
be same
number
Number
on your
team’s
Poll
Pad case
Presiding
PEO and
PEO of
opposite
party initial
120
They pick
up
supplies
for your
precinct.
03/15/2016
Number
BOE
Assigns
**VLM
BINDER

16. Report to your assigned drill sergeant!
Breakout Session:
• Questions?
• Setting up Machines and Opening

17. It’s Now 6:30 a.m.
• Voters may be waiting to vote.
• iVos should be ready for voting.
You must have at least one iVo
ready for voting.

18. During Election Day Use ALL Machines
• Vary iVo machine usage all day. This balances usage of paper rolls.

19. IF ZERO TAPE HAS NOT BEEN
RUN:
• Mid-morning - Run Zero Tape
• Check the Auxiliary Printer to see if at least
2/3 of the paper roll is left.
• Rover or VLM will run zero tape to ensure
all iVos were opened and will place in the
Red Team ONE PEB bag.

20. Printing a Zero Tape
1. Use the Yellow PEB that was
used to open the iVos.
2. Enter the Terminal Menu by
holding the Vote Button and
inserting the Yellow Master
PEB.
3. Select “Election Services”
option.

21. Printing a Zero Tape
4. a) Enter password.
b) Select “Print Polling Location
Zero Tape” option.

22. Printing a Zero Tape
5. Follow screen prompts.

23. Printing a Zero Tape
Notes:
• Do not connect the
auxiliary printer to the iVo
until you reach the “Print”
“Cancel” Screen.
• Repeat for each Yellow
Master PEB.
• Return Yellow Master PEB
and Zero Tapes to VLM.

24. The following THREE VIDEOS will illustrate an iVo:
1. that is working properly
2. one that is jamming
3. clearing a jam
REMEMBER TO LISTEN AND LOOK AS YOU WATCH THESE ILLUSTRATIONS. On the 2ND slide WATCH if the paper
is advancing and LISTEN for the different sounds. The 3RD slide shows what happens to the REAL TIME AUDIT
LOG (RTAL) when there is a JAM.
As the Day Progresses……
• Check Public Count to see if any iVos need their RTAL Paper changed (100 or more
voters change the tape).
• Make mental note of any iVo you think may need to be watched for jams. Tell poll
workers to LISTEN and WATCH for unusual sounds coming from the iVo.

25. VIDEO
Working Properly
VIDEO
Working Properly (Short)

26. VIDEO
Jamming (long)

27. VIDEO
Clearing Jam

28. Replacing Paper Rolls in iVos
• Remove the old roll by placing
your thumbs on the top of the roll
arms.
• Remove the seal and unlock the
RTAL (Real Time Audit Log) using
the smaller key on the ring with
the cart key. (Save the used seal to
put on VVPAT roll after it is
removed). Release RTAL by pulling
on the “Pull to Release” Bar.

29. Replacing Paper Rolls in iVos
• Make sure the blank feed roll gear is on the right side so it matches
the drive gear.
• Lift paper release switch on the back left of the paper roll to permit the
paper to be easily inserted into the drive roll. When paper is inserted
through the roll, engage the paper release switch and press the rapid
advance lever on the left side of the paper roll.
• Run your finger nail over the paper to see evidence it is going to print on
the proper side. If there is not a dark line made by swiping your finger
nail, the paper needs to be installed on the opposite side.

30. Replacing Paper Rolls in iVos
• See that the paper roll is taut by pressing the slow
advance button on the upper right of the paper roll
holder.
• Record the old and new blue tamper tape on the
back of the “Tracking Cancel Ballot” forms.
Now, let’s watch a video on replacing a paper roll

31. VIDEO
Replacing Paper Roll (words)

32. • Close the doors promptly at 7:30 PM. All voters who are in line by 7:30 P.M. to
vote are permitted to cast a ballot.
• RED PEB is inserted in an iVotronic which has reached the Official Closing Time
of 7:30 P.M., the Close Option Menu will display. Select “Exit This Menu” each
time to start a ballot for the voter.
• When closing, you will have one iVotronic Security Certificate (Form 1911-B) for
each Yellow Master PEB.
• Print one results tape set for each of the Yellow Master PEBs. Add together the
pollng location public counts from each tape when completing your balancing.
• DO NOT INSERT OR REMOVE THE YELLOW PEB UNLESS INSTRUCTED.
CLOSING PROCEDURES

33. Closing the Machines
• Use only PEBs. Remember to match the colored
dot ( ) on the PEB to dots on the iVos at multiple precinct
locations.
• Set up portable printer. (DO NOT PLUG IN until instructed)
• Insert PEB into first machine you opened in
morning.

34. MOST EFFICIENT WAY TO CLOSE iVOs
Time can be cut by 70% by splitting iVos into groups, closing simultaneously with a bi-partisan team, and having
a results tape for each group. This would be for larger locations and be based on the colored dots. Each group
will have its own printer. The illustration below shows 3 groups of 6 iVos.
( ) ( ) ( )
(**NOTE** Actual number of teams could vary depending on total number of iVos)

35. Bi-partisan team ONE - Sally and John
Bi-partisan team THREE - Fred and JoeBi-partisan team TWO - Jane and Mark
MOST EFFICIENT WAY
TO CLOSE iVOs (cont.)
• 3 Bi-Partisan Teams closing
SIMUTANEOUSLY with 3
results tapes with 3 separate
printers.

36. 1. Insert the Yellow Master PEB into the
iVotronic and select “Close the Polls.”
2. The terminal will display the message: DO
NOT REMOVE THE PEB. Leave the PEB in
the iVotronic until instructed to remove it.
Closing the Machines

37. 3. Remove the PEB when this screen appears:
4. When closing is complete, touch the screen
and the terminal will power down.
Insert the PEB into the next terminal and repeat the steps for the remaining iVotronics.
Closing the Machines

38. Printing Results Tape
- Perform ONLY
on LAST iVo of each group.
- Stop and take your
time. Follow the Process
carefully. Watch
prompts on screen!
- iVo Prints 2 copies
(1 copy is hung at location, the
other
copy is returned to BOE)
Yellow Master PEB(s)
Print
Cancel
Yellow Master PEB
Yellow Master PEB
Yellow Master PEB
Yellow Master PEB
Yellow Master PEB
Print

39. Results
Tape
In the previous example THREE results tapes would be generated.
Add the 3 together for a total.
The number of results tapes will vary depending on the
number of closing teams.

40. AFTER All Reports Are Printed, what’s left to
do?
• Remove the blue flashcard door sticker located on
each iVo and place it on “Used Flash Card Door
Seals” sheet.
• Remove the flashcard from each iVo and place in
BLUE storage wallet in the RED PEB bag.
• Remove paper roll from each iVo and place it in
GREEN Bag.**NOTE** DO NOT REMOVE FLASH CARDS OR PAPER ROLLS UNTIL YOU
HAVE BEEN INSTRUCTED.

41. Chain of Custody - Closing the Polls
S.C.
03/11/2016
543210
J.D.
120
543210
J.D.
J.S.
010305
095734
Jane Smith
Tony Orlando (VLM)
John Doe
Jane Smith
Democrat and
Republican
return team
sign here
120
120
03/15/2016 Democrat
and
Republican
verifying
seals sign
here
1
Number on
your team’s Poll
Pad Case must
match
Lock these
bags with your
RED seals.
Record their #
hereTeam # of
your black
bag
**VLM
BINDER
*** Place all CHAIN OF CUSTODY FORMS from
TEAMS and VLM in VLM BINDER

42. Breakout Session:
• Questions?
• Shutting Down Machines and Closing

43. THANK YOU
TROOPS!