Date November 22, 2015 To: From: Subject: Request for Approval of a Project on How to Handle/Avoid Sexual Harassment in the Work Place Background In response to the request for a training proposal, I am writing to seek your permission for me to proceed with my project on how to handle/avoid sexual harassment in the workplace. The purpose of this training would be to build on other training that was provided on this topic. The project I am proposing would be sent to Director Major General Jeffery B. Clark, United States Army, Walter Reed National Military Medical Center at Bethesda. The people who would need to take the additional training would be Military personnel and Federal contractors. If granted the opportunity, the training would include five modules which would include Federal and State laws, How to recognize sexual harassment, How to handle and what to do when you are being sexually harassed. How to avoid sexual harassment and finally, how to properly complete paperwork or file a complaint against the person who has sexually harassed you. In order to complete the five modules, at least 30 to 45 minutes would be required once or twice within a week’s time. The cost for this training would be approximately around $500 to $600. If given the opportunity, I would like to host the training in the Clark Auditorium, located in building 10. In this project, you will find two subject matter experts (SME), which I would be interviewing and gaining some of their opinions about this topic, as well as some experience they may have dealt with when it comes to sexual harassment. The two SME’s which I will be interviewing would be Stephen Gross, Department Supervisor in Patient Administration and Kafilat Odu, Project/Human Resource Manager, LLM Placements Contracting firm. In the event that I am unable to obtain interviews from both SME’s, I will be conducting an observation. This observation will allow me to observe workers in the hospital café to see if I recognize any sexual harassment situations. During the observation, I will be writing down the what, when, why and how someone I observed was sexually harassed. If given this opportunity, this would allow employees to ask questions, they may have about this topic and would allow the employees to gain more knowledge about sexual harassment in the workplace. 1 Running Head: Usability Analysis2 UNDERSTANDING TASK 4:  A DRAFT Please understand that that the draft and reviews involve other people, so we will strictly stay within the published deadlines. You may always submit early, but the draft and two peer reviews must not be late. They will probably earn a PASS and full credit if they are on time. If they are late, they earn a zero. A late draft also means that I will not put you on the review schedule, so the loss will be 15 course points. Assuming that you have written your annotated bibliography and created your document plan, you have a hefty start on your draft already. If the deadline ar.

1. Date November 22, 2015
To:
From:
Subject: Request for Approval of a Project on How to
Handle/Avoid Sexual Harassment in the Work Place
Background
In response to the request for a training proposal, I am writing
to seek your permission for me to proceed with my project on
how to handle/avoid sexual harassment in the workplace. The
purpose of this training would be to build on other training that
was provided on this topic. The project I am proposing would be
sent to Director Major General Jeffery B. Clark, United States
Army, Walter Reed National Military Medical Center at
Bethesda. The people who would need to take the additional
training would be Military personnel and Federal contractors. If
granted the opportunity, the training would include five
modules which would include Federal and State laws, How to
recognize sexual harassment, How to handle and what to do
when you are being sexually harassed. How to avoid sexual
harassment and finally, how to properly complete paperwork or
file a complaint against the person who has sexually harassed
you. In order to complete the five modules, at least 30 to 45
minutes would be required once or twice within a week’s time.
The cost for this training would be approximately around $500
to $600. If given the opportunity, I would like to host the
training in the Clark Auditorium, located in building 10.
In this project, you will find two subject matter experts (SME),
which I would be interviewing and gaining some of their
opinions about this topic, as well as some experience they may
have dealt with when it comes to sexual harassment. The two
SME’s which I will be interviewing would be Stephen Gross,
Department Supervisor in Patient Administration and Kafilat
Odu, Project/Human Resource Manager, LLM Placements
Contracting firm. In the event that I am unable to obtain

2. interviews from both SME’s, I will be conducting an
observation. This observation will allow me to observe workers
in the hospital café to see if I recognize any sexual harassment
situations. During the observation, I will be writing down the
what, when, why and how someone I observed was sexually
harassed. If given this opportunity, this would allow employees
to ask questions, they may have about this topic and would
allow the employees to gain more knowledge about sexual
harassment in the workplace.
1
Running Head: Usability Analysis2
UNDERSTANDING TASK 4: A DRAFT
Please understand that that the draft and reviews involve other
people, so we will strictly stay within the published deadlines.
You may always submit early, but the draft and two peer
reviews must not be late. They will probably earn a PASS and
full credit if they are on time. If they are late, they earn a zero.
A late draft also means that I will not put you on the review
schedule, so the loss will be 15 course points. Assuming that
you have written your annotated bibliography and created your
document plan, you have a hefty start on your draft already. If
the deadline arrives and your draft is not the way you want it,
swallow your pride and submit what you have. Look at it as
giving your reviewers something to discuss in their reviews.
What is required? For the draft, you should attempt to draft the
entire project. Students in former classes suggest pulling an all-
nighter if necessary to "git 'er done!" The more complete your
draft is, the less stress you will face in the final two weeks.
However, the required amount is 80%. That much is necessary
for a grade of Pass. If you do not make it to the 80% mark, at
least you will be on the review schedule.

3. Your goals: 80% or more complete and posted in your
Assignment Folder on time.
I will open the drafts to evaluate them for being 80% done and
the kind of document you told me you were going to write. I do
not provide feedback on the drafts. You receive two peer
reviews. If for some reason you do not receive two peer
reviews, contact me immediately and I will provide you with
feedback. Once I have evaluated them, I will draw up your peer
review schedule and post that in your study group.
WHAT ELSE CAN YOU DO WITH A DRAFT?
· Select Proofreader
· Submit to Effective Writing Center (EWC)
· Send through TurnItIn
· Share with an editor
Select Proofreader
At this point (the draft stage) of the process is a good time to
arrange for some end-of-the-process final plans. A big item is to
select the person who will give your final draft a careful
proofreading prior to the submission date. You want to be
careful to NOT show this person any of the drafts. Do not let
this person see the file until you consider it ready to submit.
They will be able to give you their best read if they have never
seen the text before getting it to proofread.
Effective Writing Center (EWC)
Another good activity is to submit your draft to the EWC for
comments. You probably need to allow a week for feedback
(depending on how busy they are). The EWC can provide
excellent feedback, but be careful to check with your instructor
if any the feedback appears to conflict with your assignment

4. instructions.
TurnItIn
A good trick, always, is to test your text for originality. The
TurnItIn report is not a guarantee of originality, but it can bring
unexpected problems to your attention.
2
University of Maryland
Human Subjects Approval Form
Date: Nov 22, 2015
1. Title of Project: Interviews of Human Resources Subject
Matter Experts (SMES)
2. Purpose of the Project: To obtain information regarding
Walter Reed Hospital Human Resources rules, regulations, and
practices regarding sexual harassment in the workplace in order
to write a training proposal to Gen. Clark, Commander, Walter
Reed Hospital
ALTERNATE RESEARCH PLAN: Three to six hours of
observations using Spradley’s Matrix (a row, column, or
diagonal) in the hospital cafeteria.
3. Survey Instruments or Data Collection Methodology:
A. Interview, focus group, questionnaire, or other? Interview
of SMEs

5. B. Online, regular mail, face-to-face, or other? E-mail/Face to
Face
C. Please attach a copy of each instrument. See the following
attachments:
Appendix A Invitation
Appendix B Interview Questions
Appendix C (Alternate Plan) Spradley Matrix questions
4. Research Design including population and sample, if
applicable.
A. UMUC Students, Staff, Faculty, or other? Other: HR SMEs
at Walter Reed Hospital
B. Sample Size – N/A
C. What information will be collected (e.g. any potentially
sensitive subjects such as drug use, etc)? No potentially
sensitive subjects will be raised. All the questions will concern
in-place HR information and training for the topic sexual
harassment.
D. What data other than the respondents' answers will be sought
(e.g. via access to UMD records)? None.
E. How will the privacy and confidentiality of the human
subjects be recorded and stored? All interview notes will be
stored on my computer to which no one else has access. I will
not use an electronic recorder of any type; I will take notes by
hand or via email. The collected information will be used in my
Senior Researched Project.
F. How will the analysis protect the respondent's right to
privacy (e.g., if less than five people are in a table cell, how
will their identity remain anonymous)? The information
gathered will be used to support my Senior Project Option 6
Training Proposal to Gen. Clark for supplemental sexual
harassment training for hospital employees who interface with
the public.
5. Signature Approvals
Proposer Verification
__X___I have read and understand the UMD Policy 130.25 and
the procedures for completing the Research Project Notification

6. and Human Subjects Protection Form. I have completed the
Research Project Notification and Human Subjects Protection
Form fully and accurately. I agree to comply with UMD Policy
130.25.
Instructor Approval
___X___I have determined that the proposed research involves
minimal risk, is limited to two SME interviews, and is
approved. If the invited personnel do not agree to the
interviews, the alternate plan is approved original research that
does not involve interactions with people.
Appendix A: Invitation
Dear ___________:
Please accept this invitation to an interview to help me
understand Walter Reed Hospital Human Resources rules,
regulations, and practices regarding sexual harassment in the
workplace. I would appreciate it if you will share your expertise
with me.
I need this information for my Communication Studies Capstone
Class senior project. My senior project is to write a proposal for
additional sexual harassment training at Walter Reed Hospital.
Conducting original research as part of this project is required
for my project. The most effective research I could do is to
interview you .
Our interview should take about 10-15 minutes.

7. I will not be using your name in the training proposal.
OR (your choice)
I will need your signature on the sheet of questions to use your
name in my training proposal.
I see no possible harm that could come to you as a result of
participating in this interview.
I can offer no compensation other than the good feelings of
helping a college student understand how sexual harassment
rules and regulations work at Walter Reed Hospital.
Please respond via email to let me know whether you will
participate in an interview and when is the best time, date, and
method for you. I can conduct interviews in person, by
telephone, or by email. The working time frame is now through
Wednesday, Nov 25. For a telephone call, I can be available
between 1 PM – 8 PM on the weekdays.
Please let me know if you have any questions.
Thank you in advance,
Appendix B: Interview Questions
Voluntary Participation Notice
Participants need to know that their voluntary efforts are
appreciated, and that they may decline to participate in whole or
in part for any reason or no reason at any time. They may
terminate the interview without any negative consequences to
themselves or the interviewer. If they are promised anything for
their participation, they should receive that even if they cancel
their interview.
Please sign the bottom of this list of questions if you agree that

8. I may use your name and title in my project. If you prefer a
pseudonym be used, please indicate that with your signature.
1. Do you understand that you may end this interview any time
you wish for any reason or no reason?
2. Do you grant me permission to use your name, title, and
position in my report for any quotes I might select?
3. What is your job title and how long have you worked in
Human Resource?
4. What education or training have you received about sexual
harassment in organizations?
5. Would you summarize the policies and required training
about sexual harassment here at Walter Reed Hospital?
6. What are your thoughts about the issue of sexual harassment
in workplaces and the future needs of Walter Reed Hospital?
Appendix C: Alternate Research
Observations at Walter Reed Cafeteria
3 – 6 hours in three to six
Questions from Spradley’s Matrix
ACTOR
What are all the ways space is used by actors?
What are all the ways objects are used by actors?
What are the ways acts are performed by actors?
What are all the ways activities involve actors?
How do events involve the various actors?

9. When are all the times actors are “on stage”?
Can you describe in detail all the actors?
How do the various goals affect the various actors?
What are all the ways feelings involve actors?