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Data Protection & Data Security in Clinical Trials
Mrs. Krina Unadkat
M.Pharm (Pharmacology)
CSRPL_INT_ONL_WKD_189/1022
5/18/2023
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@clinosolresearch
1
Index
• Introduction
• Legislation
• Minimum standards
• Best Practices
• Important considerations
• References
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Introduction
The confidentiality of the records that could identify subject should be protected, Respecting the privacy and
confidentiality rules in accordance with applicable regulatory requirement(s).
-ICH Guidelines for Good Clinical Practice (GCP)
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• It is an Universal Human Rights
• Possible damage to the business and the image of the company
• Important financial & individuals risk for non-compliance
• Important risk for the data subjects
 Identity theft & Fraud
 Discrimination
Why Data protection is Important?
???
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Examples:
Novartis Italy – Data Protection Authority inspection
end of 2006 – Conclusions published of the Italian
DPA (“Garante”) website mid-September 2008;
Novartis processing of Clinical Trials Data Subjects is
not compliant with the new Italian Guidelines for
Clinical Trials (published in August 2008!)
Novartis must stop collecting patient data if not
compliant before the end of the Year! – Major
Italian newspaper, “La Stampa”, published an article
related to these conclusions
Business & Image Damage
Risk of Fines: 2 Examples in UK
Definitions
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Data security is the practice of protecting digital information from unauthorized
access, corruption, or theft throughout its entire lifecycle.
Access control is a security technique that
regulates who or what can view or use resources in
a computing environment
Data protection is the process of safeguarding
important information from corruption,
compromise or loss.
EU data protection Directive
2001/20/EC (1995)
2001
Safe Harbor Privacy Principles of
the U.S. Department of
Commerce in consultation with
the European Commission
2000
Health Insurance Portability
and Accountability Act
(HIPAA)
1996
Directive 95/46 EC on
Personal Data
Protection
1995
OECD guidelines concerning
the protection of privacy and
trans border flows of personal
data
1980
Legislation & Regulatory Guidelines
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The National Statement on
Ethical Conduct in Human
Research
2018
California Consumer
Privacy Act (CCPA)
2018
Health Information Technology For
Economic And Clinical Health Act
(HITECH Act)
2018
General Data Protection
Regulation (GDPR): Regulation
(EU) 2016/679
2016
Japanese Privacy Act
2003
Legislation & Regulatory Guidelines
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Minimum Requirement
• All Personnel involved in handling (directly or indirectly) of Personal identifiable information (Pll) must be trained
on data privacy concept & issues; company policy; regulatory agency policy and applicable local, state, federal, and
international laws.
• Data collection tools should capture minimum Pll; e.g. CRF, clinical, Laboratory, genetics database, data transfer
specifications, ePRO etc.
• Documents which are accessible to data management team should not content Pll except subject identifier.
• Timely review and update of company privacy policy/ related SOPs.
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Best Practices
• Educate associated personnel regarding subject data privacy
• Develop organizational SOPs for the data protection and security.
• Define internal & external accountability in company policy.
• SOP should be present and implemented for the data transfer.
• All privacy concern must be addressed and documented.
• Setup internally or tie up with quality assurance department to ensure compliance with data privacy regulations.
• Maintain proper physical and electronic security measures.
e.g.: Storage of paper CRFs should be stored in regulated access environment; for electronic records password authentication and firewall security must be
present.
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Important Considerations
Clinical data managers should ensure that access to data is restricted to qualified and approved personnel
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 Data Collection
• Different data collection methodologies may required for different considerations:
e.g. for paper based studies; SOPs for reduction of personal identifier, handling, transfer, and storage of
documents required.
• Subject genomic data should be handled with at most care
 Data Transfers
• Data transfer specification document should be produced prior to data transfer
• Data transfer process should be exhaustively tested to ensure transferred information could not jeopardize
data privacy
• The planned data transfer should be reviewed to ensure all transferred data matches the database.
Important Considerations
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 Central Committees
• Reports to and meetings with various committees may necessitate presentation of some study data in the
form of reports from the database, original or copies of source data.
• Independent committee should be present to ensure data privacy.
 Computer & Network Security
• Any lapses in this may jeopardize the integrity of database, and therefore data privacy
 Vendor Management & Lab Data Management
• Different standards should be present depends upon level of access
• Vendors having access to clinical database should be meet international standards
 Reduction of Personal Data
• Reduction is the act of appropriately editing text from the document before releasing the document to
other personnel or departments.
References
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12
• International Conference on Harmonization. Harmonized tripartite Guideline for good clinical practice. 2nd ed.
London: brookwood Medical Publications; 1996.
• Antokol J. Protecting personal data in global clinical research. The monitor. 2008:22;57-60.
• Code of Federal Regulations, Title 45, Part 164.501, Uses and disclosers for which consent, an authorization,
or opportunity to agree or object is not required. Washington DC. US Government Printing office; 2002.
Thank You!
www.clinosol.com
(India | Canada)
9121151622/623/624
info@clinosol.com
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Data Protection & Data Security in Clinical Trials

  • 1. Welcome Data Protection & Data Security in Clinical Trials Mrs. Krina Unadkat M.Pharm (Pharmacology) CSRPL_INT_ONL_WKD_189/1022 5/18/2023 www.clinosol.com | follow us on social media @clinosolresearch 1
  • 2. Index • Introduction • Legislation • Minimum standards • Best Practices • Important considerations • References 5/18/2023 www.clinosol.com | follow us on social media @clinosolresearch 2
  • 3. Introduction The confidentiality of the records that could identify subject should be protected, Respecting the privacy and confidentiality rules in accordance with applicable regulatory requirement(s). -ICH Guidelines for Good Clinical Practice (GCP) 5/18/2023 www.clinosol.com | follow us on social media @clinosolresearch 3 • It is an Universal Human Rights • Possible damage to the business and the image of the company • Important financial & individuals risk for non-compliance • Important risk for the data subjects  Identity theft & Fraud  Discrimination Why Data protection is Important? ???
  • 4. 5/18/2023 www.clinosol.com | follow us on social media @clinosolresearch 4 Examples: Novartis Italy – Data Protection Authority inspection end of 2006 – Conclusions published of the Italian DPA (“Garante”) website mid-September 2008; Novartis processing of Clinical Trials Data Subjects is not compliant with the new Italian Guidelines for Clinical Trials (published in August 2008!) Novartis must stop collecting patient data if not compliant before the end of the Year! – Major Italian newspaper, “La Stampa”, published an article related to these conclusions Business & Image Damage Risk of Fines: 2 Examples in UK
  • 5. Definitions 5/18/2023 www.clinosol.com | follow us on social media @clinosolresearch 5 Data security is the practice of protecting digital information from unauthorized access, corruption, or theft throughout its entire lifecycle. Access control is a security technique that regulates who or what can view or use resources in a computing environment Data protection is the process of safeguarding important information from corruption, compromise or loss.
  • 6. EU data protection Directive 2001/20/EC (1995) 2001 Safe Harbor Privacy Principles of the U.S. Department of Commerce in consultation with the European Commission 2000 Health Insurance Portability and Accountability Act (HIPAA) 1996 Directive 95/46 EC on Personal Data Protection 1995 OECD guidelines concerning the protection of privacy and trans border flows of personal data 1980 Legislation & Regulatory Guidelines 5/18/2023 www.clinosol.com | follow us on social media @clinosolresearch 6
  • 7. The National Statement on Ethical Conduct in Human Research 2018 California Consumer Privacy Act (CCPA) 2018 Health Information Technology For Economic And Clinical Health Act (HITECH Act) 2018 General Data Protection Regulation (GDPR): Regulation (EU) 2016/679 2016 Japanese Privacy Act 2003 Legislation & Regulatory Guidelines 5/18/2023 www.clinosol.com | follow us on social media @clinosolresearch 7
  • 8. Minimum Requirement • All Personnel involved in handling (directly or indirectly) of Personal identifiable information (Pll) must be trained on data privacy concept & issues; company policy; regulatory agency policy and applicable local, state, federal, and international laws. • Data collection tools should capture minimum Pll; e.g. CRF, clinical, Laboratory, genetics database, data transfer specifications, ePRO etc. • Documents which are accessible to data management team should not content Pll except subject identifier. • Timely review and update of company privacy policy/ related SOPs. 5/18/2023 www.clinosol.com | follow us on social media @clinosolresearch 8
  • 9. Best Practices • Educate associated personnel regarding subject data privacy • Develop organizational SOPs for the data protection and security. • Define internal & external accountability in company policy. • SOP should be present and implemented for the data transfer. • All privacy concern must be addressed and documented. • Setup internally or tie up with quality assurance department to ensure compliance with data privacy regulations. • Maintain proper physical and electronic security measures. e.g.: Storage of paper CRFs should be stored in regulated access environment; for electronic records password authentication and firewall security must be present. 5/18/2023 www.clinosol.com | follow us on social media @clinosolresearch 9
  • 10. Important Considerations Clinical data managers should ensure that access to data is restricted to qualified and approved personnel 5/18/2023 www.clinosol.com | follow us on social media @clinosolresearch 10  Data Collection • Different data collection methodologies may required for different considerations: e.g. for paper based studies; SOPs for reduction of personal identifier, handling, transfer, and storage of documents required. • Subject genomic data should be handled with at most care  Data Transfers • Data transfer specification document should be produced prior to data transfer • Data transfer process should be exhaustively tested to ensure transferred information could not jeopardize data privacy • The planned data transfer should be reviewed to ensure all transferred data matches the database.
  • 11. Important Considerations 5/18/2023 www.clinosol.com | follow us on social media @clinosolresearch 11  Central Committees • Reports to and meetings with various committees may necessitate presentation of some study data in the form of reports from the database, original or copies of source data. • Independent committee should be present to ensure data privacy.  Computer & Network Security • Any lapses in this may jeopardize the integrity of database, and therefore data privacy  Vendor Management & Lab Data Management • Different standards should be present depends upon level of access • Vendors having access to clinical database should be meet international standards  Reduction of Personal Data • Reduction is the act of appropriately editing text from the document before releasing the document to other personnel or departments.
  • 12. References 5/18/2023 www.clinosol.com | follow us on social media @clinosolresearch 12 • International Conference on Harmonization. Harmonized tripartite Guideline for good clinical practice. 2nd ed. London: brookwood Medical Publications; 1996. • Antokol J. Protecting personal data in global clinical research. The monitor. 2008:22;57-60. • Code of Federal Regulations, Title 45, Part 164.501, Uses and disclosers for which consent, an authorization, or opportunity to agree or object is not required. Washington DC. US Government Printing office; 2002.
  • 13. Thank You! www.clinosol.com (India | Canada) 9121151622/623/624 info@clinosol.com 5/18/2023 www.clinosol.com | follow us on social media @clinosolresearch 13