This is an inspiring story of a food processor that set out to solve a “paper” problem and improve their FSQA process but accomplished far more. Join us to hear tips, best practices, and key learnings from the project.

1. SafetyChain Success Story: How Canada’s Largest Pork Producer Eliminated Paper & Unlocked Powerful FSQA Data
Presented By: SafetyChain and HyLife™
Beyond Compliance
Webinar & Podcast Series

2. Beyond Compliance Webinar Series SafetyChain.com
The Series
Webinar & Podcast Series
BEYONDCOMPLIANCE

3. The Sponsor
Food Quality Management System
✔Food Safety
✔Food Quality
✔Supplier Compliance
Learn more at SafetyChain.com
Beyond Compliance Webinar Series SafetyChain.com

4. Before We Get Started
HELPFUL TIPS
✔Informal but professional format
✔Ask Questions (Q&A at end)
✔Only panelists are displayed
✔Recording link will be shared
✔Audio issues: use call-in number
Beyond Compliance Webinar Series SafetyChain.com

5. TRAINING TOPIC
SafetyChain Success Story
How Canada’s Largest Pork Producer
Eliminated Paper & Unlocked Powerful
FSQA Data
Presented By: SafetyChain and HyLife™

6. Beyond Compliance Webinar Series SafetyChain.com
Applications Manager | HyLife™
About Our Presenter
❏ Former owner of Dayeta Farms (Broiler Breeder)
❏ Systems and technology specialist
❏ Expert in Root Cause determination
✓ Solutions Team makes recommendations & helps execute
Tracy Ouellet

7. ✓ Canada’s largest pork producer, with plants in
Canada and Mexico
✓ 2 million hogs processed per year
✓ World-class quality and superior shelf life
✓ Nominated for Outstanding Large Business of
the Year in 2018 by the Manitoba Chamber of
Commerce
✓ Strong export business: 20 countries
including Japan and China
Beyond Compliance Webinar Series SafetyChain.com
About HyLife™

8. Challenges
What challenges did
HyLife™ want to solve with
FSQA technology?

9. The Challenges HyLife™ Hoped to Solve with Technology
Expansion Project was Underway
■ plan called for more filing space
■ ...If that’s the answer, what’s the question?
Wanted to Get Rid of Paper
■ paper was being touched multiple times
✓ inefficient
✓ a hygiene (food safety) risk
■ had 2 “paper pushers”
Objective: Digitize the Data Collection Process
■ QA Manager escalated the need to Operations
■ Solutions Team delegated to lead the project
Beyond Compliance Webinar Series SafetyChain.com

10. The Project
What internal considerations
and challenges did HyLifeTM
have to address?

11. Project Considerations
Build vs. Buy Analysis
✔ Mapped out deliverables, milestones & constraints, then
applied a dollar amount
✔ Added in operating expenses necessary to own and
maintain their own software
✔ “Buy” decision meant freeing up development resources for
other projects
Change Management
✔ Changes ahead on the Cut floor
Limited Resources
✔ Tracy would need to roll out the project with limited
resources
Beyond Compliance Webinar Series SafetyChain.com

12. Keys to
Success
What were the biggest
drivers of success for
your project?

13. Keys to Success
✔PreWork
▪ Enlist champions. Find influencers (include them in process,
share feedback, create ownership)
▪ Challenge your processes - review old procedures, don't
duplicate paper processes. Examples:
✓ Seven forms where there could be one?
✓ Just because it works on paper doesn’t mean it will
work in electronics.
▪ Standardize on SOPs, data, and terminology (naming
conventions, nomenclature dictionary)
Beyond Compliance Webinar Series SafetyChain.com
HyLife™ is committed to growth and innovation

14. Keys to Success, cont’d
✔Make Data Visible to Operators
▪ Broadcast automatic updates on screens on
the floor
✓ catch quality errors early
✔Shadow Operators on Floor
▪ Understand actual needs
▪ Earn respect
▪ Mitigate pushback because you’ve done it
Beyond Compliance Webinar Series SafetyChain.com

15. Benefits
What value has been created
for your company by
implementing SafetyChain?

16. Key Value
✔Eliminated Paper Pushers
■ Reassigned to higher value-added activities
■ Now able to sign-off 200 docs/day with a single person
✔Faster Response Time to Food Safety Issues
■ Eliminates 2-3 days of lag to identify FSQA problems
■ Significantly reduces rework
✔Easy Data Collection Has Extended Benefits
■ Use as a problem-solving/troubleshooting tool, trending
data, root cause, continuous improvement
Beyond Compliance Webinar Series SafetyChain.com

17. Key Value & ROI –
cont’d
✔ Electronic Forms Can Gather More Information
■ not limited to logistics of filling out paper
■ can ask more questions
■ add validations and calculations based on inputs
■ alerts if form not completed when scheduled
✔ Able to Become “Swiftly Actionable” Because of
Immediate Feedback
■ can trigger notifications and pull product directly
off the line
■ reduce the number of items affected
✓ reduce re-works (significant cost-savings)
Beyond Compliance Webinar Series SafetyChain.com

18. Key Value & ROI –
cont’d
✔ Immediacy of Data Interpretation - Trend Analysis
■ quickly and easily record data and look at the reports in little or no time
■ zero-in on trends, recurring issues, and see common denominator of problems
✔ Ease of Use Means Tools Get Used
■ Operations can collect data with very little effort
■ Forms are easy to modify; easy to use as a troubleshooting tool
✔ Electronic Forms Help Prevent Problems
■ Example: Final Label verification- Each product produced has a specific label based on the
customer. Incorrectly labelled boxes could cause an entire container to be denied by the receiving
country/customer. Creating a form for label verification allowed us to complete 10,000 inspection
forms a month.
Beyond Compliance Webinar Series SafetyChain.com

19. ROI Analysis: Quantifying the Savings with SafetyChain
✔ Manual paper process lifecycle includes:
■ Fill out paper form/create a paper record
■ Confirm if record data is compliant or not
■ Verify: review/approve record (are program methods
and limits adhered to?)
■ Complete incomplete forms
■ Enter data into spreadsheet for historical trending
■ Enter data into other systems
■ Compile reports in spreadsheets
■ File paper records
■ Retrieve selected records for audit prep
■ Track down lost records
■ Refile after audit
Beyond Compliance Webinar Series SafetyChain.com

20. ROI Analysis: Quantifying the Savings with SafetyChain
Beyond Compliance Webinar Series SafetyChain.com
✔ HyLife processes 14,000 records per month
✔ “What if” there were a $1/record savings with automated vs. paper processes?
■ Cost savings on manual processing alone provides over 100% ROI
■ On average, manual paper processes take far longer vs. automated
✓ Reality = savings far more than $1/record
Other major areas of savings beyond manual paper:
✔Higher yield
✔Less re-work
✔Improved on-time starts
✔Improved on-time shipments
✔Eliminated expedited shipping costs

21. Internal Feedback
Beyond Compliance Webinar Series SafetyChain.com
✔Well-Received by Line Workers
■ People on floor very unhappy if
they had to go back to clipboards
✔Appreciated by Management
■ Quick access, quick notifications
■ Less of a need to babysit (system
does it for them; forced
accountability)
■ Greatly reduces human error
■ Senior executives receive valuable,
relevant information

22. Key Learnings
Beyond Compliance Webinar Series SafetyChain.com
✔Don’t allow end-users to demo software
■ Have selection committee narrow
choices before end-users see it
✔Challenge your current processes - ask
“why” repeatedly
✔Work collaboratively with IT
✔Paper is no longer practical

23. Q & A

24. Resources
White Papers & Surveys
Webinars & Videos
Product & Partner Info
Solution Consultation
info@safetychain.com SafetyChain.com