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CURRICULUM VITAE
PERSONAL INFORMATION
Full Names & Surname: Herman Heindrich Heckler
Race & Gender: White Male
Current Position: Personal Assistant (Finance) Management Support
Department: Corporate Finance
Division: Corporate Finance
Experience: 15 years HR; 10 years IT & 15 years Finance experience
COMPETENCY MATRIX
SKILLS LEVEL
(1:BASIC, 2:AVERAGE, 3:GOOD)
Personal Assistant 3
Project Administration 3
Remuneration & Benefits 3
Personnel administration 3
Ability to co-ordinate multiple business disciplines over a broad spectrum 3
Oral and written communication skills 3
Attention to detail 3
SAP System Administration & reporting 3
Maintenance 3
Human Resources and Information Systems 3
Development Support 3
Technical Reports & Business Performance Graphs 3
COURSES ATTENDED
COURSE INSTITUTION
Budgeting Skills Audio Word (Pty) Ltd
MS-Project PC Software Academy
Microsoft Word, Excel & PowerPoint Advanced Datavia Training Centre
Microsoft Access, Scheduler & Project Datavia Training Centre
Mike King’s Data Analyze Course Mike Kings Courses
Bachman Database Administrator IBM
Bachman Analyst IBM
Project Management Dynamic Growth DGT Education College
Project & Change Management APCM
Productivity, Cost & Assets Datavia Training Centre
Introduction to Project Management X-pert Project Management Services
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MPO Toolkit Training X-pert project Management Services
Time Management EsselenPark College
Davis & Dean Managing by Project X-pert Project Management Services
Project Finance & Risk Toolkit X-pert Project Management Services
Facilitating & Development Teams X-pert Project Management Services
QUALIFICATIONS
QUALIFICATION YEAR INSTITUTION
Grade 12 1975 Newcastle High School
EMPLOYMENT HISTORY
EMPLOYER POSITION MAIN RESPONSIBILITIES
T –Systems
1 January 2010
Finance
Personal Assistant
Management Support of
Business Managers
Co-ordinate and support BM's with organizational matters:
diaries / meetings, time management and handling queries
related. Manage electronic diaries of management to ensure
effective time management allowing management to focus on
their core functions.
Schedule appointments and meetings applying discretion for
urgent and/or important meetings that would take priority.
Notify relevant people of meetings scheduled by the
Executive. Notify relevant people of changes to appointments
or meetings timelously.
Making follow-up on calls and emails - Notify / feedback to
people of any changes
Maintain effective customer service to all clients
Create SC's and Order Portal requests related for Finance
(PO & FO numbers, approvals in time as well as cost checks
with procurement)
Arrange for Payment of invoices due for Finance
Handling all queries related to the above
Co-ordinate and manage all logistics pertaining to domestic
and international travel related bookings and costs for BM's
and Finance Team.
Order Stationary and issue to Finance team and streamline
the process
Co-ordinate / boardroom support
Co-ordinate internal and external meetings, workshops and
functions
Administrative support to BM's teams with typing of letters,
scheduling of venues, Expense claims. International visits
recons etc. Ensure all general departmental administration is
managed effectively to enhance accurate record keeping.
Ensure office equipment is operational
Assist & support Finance Team with training requirements
and bookings
Handling queries related
Update Monthly Birth date List and distribute
Administration of Recognition & Rewards for Finance
including employee of the month
Arivia.kom Corporate
15 February 2007 –
31 December 2009
Corporate Finance
Personal Assistant to the
Group Financial Manager
and DR’s
Diary Management and provide personal assistance to GFM
and DR’s
Public Relations – People / Customer management
Documentation, Information management
Financial performance
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Finance Information database
Customer services and Staff satisfaction
Handling queries
General administration of transactions
Schedule, Coordinate meetings, presentations
Schedule, Coordinate functions and training events
Office Management
Cost and Profit centre – SAP
Credit and Vendor applications
Guardian Telephone System
Report Collation
Arivia.kom Head Office
19 January 2007 –
14 February 2007
Applications Management
Administrator
(Project Administrator)
Co-ordinated Contractors contracts and advise managers to
complete RR for extensions
Maintain Database of Resources per month allocated to AMS
Maintain Internal Order list of Networks
Co-ordinate and ensure that the team capture timesheets
weekly on CATS – Provide reports to Managers of
outstanding timesheets
Maintain a Resource list requests and obtain updates on
status twice every week – communicate to managers
Maintain opportunity file and ensure the status is updated
weekly on a Wednesday
Maintain Financial file
Maintain a Proposal and Contract file
Maintain AMS structure and ensure structure on ICAP is kept
updated
Administer ICAP page for AMS especially the AMS diary,
management meeting minutes etc.
Schedule AMS management meetings - monthly
Maintain Database of all invoices that should be generated
before the 8th
of each month
Ensure that recurring billing file is correct and contract dates
updated
Maintain AMS asset list and ensure SAP is updated on a
regular basis
Update AMS Score card monthly with customer satisfaction
ratings, support, statistics, financial status etc.
Maintain development license register and keep master
copies of software manuals.
Arivia.kom Head office
17 January 2005 –
18 January 2007
Project Administrator
Business Solutions Finance
Billing – Ad-hoc & recurring
Co-ordinate Payments
Time Control (TCS) & Reports
CATS Time System (SAP) & Reports
Registrations of Projects
Arivia.kom Head office
1 November 2001 –
16 January 2005
Project Administrator /
Assistant
Secretarial Functions
Project Administrative Support
Tenders & Contracts documentation preparation
Maintain Project Database
Monitoring of multi-disciplinary projects progress
Coordination of meetings internally and externally
Project co-ordination
Manage logistics
Reporting
Office Administration
Arivia.kom Head office
1 May 2001 –
31 October 2001
Project Managers Assistant Project Administration
Assimilation of Project Information (Meetings:
Preparing of progress reports
Scheduling of events (Meetings, Conferences etc.)
Datavia (Transnet) Head
Office
1 February 1996 –
30 April 2001
Project Managers Assistant Project Administration
Assimilation of Project Information
Preparing of progress reports and Special reports.
Updating of Computer Based Systems.
Monitor and Control Progress of Project Activities including
Regions
Personnel Issues & Assistance
Process and Procedures Management including
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documentation
Information on Budgets, Payments, Cash Flow and Financial
Performance relating to both Projects and Global
Monitor and Control Financial Status: per Project and Global.
Updating of Financial Computer System: per Project and
Global.
Global Asset Management
Global Expenditure Control
Global Income Control
Obtaining Planning and Progress Information from Senior
Project Management/Project Management and Assistant
Project Management
Generate meaningful reports from Project Scheduling Tools.
Distribute Project Information to relevant individuals for
example the Client Manager
Monitor and Control Project activities plus expedite when
necessary.
Obtaining Information on status of Procurement activities.
Monitor and Control of Procurement activities
Maintain Computer System for Control of purchasing
expediting plus material control activities
Business Engineering Project
SAP HR Project (Assistance for the Project Manager)
Datavia (Transnet) Head
Office
1 February 1995 –
31 January 1996
Senior Analyst Programmer Technical Reports
Business Performance Graphs
Co-ordinate the Capital and Operating Budgets for
Johannesburg, Cape Town and Port Elizabeth.
Project co-ordinating and History
HRIS Project 80% (Human Resources and Information
Systems)
Administrative duties 20% (Travel arrangements, Time cards
Billable Income and Cost recovery)
Datavia (Transnet) Head
Office - Johannesburg
16 October 1993 –
31 January 1995
Chief Administrator Officer Human Resources (Maintenance)
Datavia (Transnet) Head
Office - Johannesburg
1 December 1991 –
15 Ocober 1993
Chief Clerk Human Resources (Remuneration)
Datavia (Transnet) Head
Office - Johannesburg
1 November 1988 -
30 November 1991
Senior Clerk Human Resources (Personnel)
HR Administration
Region Transnet Newcastle
1 July 1980 –
30 October 1988
Clerk Human Resources (Personnel)
HR Administration
S.A. Railway Police Newcastle
13 April 1976 –
30 June 1980
Constable S.A. Railway Police duties
PROJECTS
PROJECT INVOLVEMENT
Transnet Housing Billing, Co-ordination & Project Administration
Transnet Pension Fund Billing, Co-ordination & Project Administration
SAP HR & Finance Project Co-ordination & Project Administration
Business Engineering Project Project Administration & Steering Committee Meetings
