Digital Pen applications. Transforming hand-written forms to digital input.

1. irForms
intelligent & remote
Digital Pen & Paper
Simplify Your Forms Work
www.edms.gr
www.cubeiq.gr

2. CubeIQ is an IT company specialized in Business Process
Re-engineering, focused in the Banking and Electronic
Transaction Processing Market.
Our leading-edge software solutions can transform
business processes in a more efficient, more productive
and cost saving way.
Company's head offices are in Athens and its associates
are highly qualified professionals of eminent academic
caliber and profound practical experience.
The company focuses in providing turnkey solutions,
consulting and system integrating services mainly to the
financial, banking and securities industries.
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3. CubeIQ @
Anoto Solution providers are partners with the expertise to
put together the best solution for you. They master the project
from first ideas to full deployment.
As of July 16th 2009, CubeIQ is an official Anoto Solution
Provider - Silver Partner, with a significant number of satisfied
customers and hundredths of digital pens installed.
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4. The unique pattern and
the digital pen technology
The digital pen functionality provided through irForms is
based in Anoto’s unique pattern and data capture
technology.
The following illustrations
describe the Anoto technology
and the technical workflow of the
mobile solution irForms.
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5. The process
The graphic registration and the transfer of hand-written
texts and drawn sketches are made possible by means of
Anoto technology.
For this purpose a digital pen and normal paper are
required. While printed, the paper gets watermarked
with a unique pattern which appears like a light grey
surface on the page and which is invisible as such to the
naked eye.
The digital pen is equipped with a normal ball pen refill,
an infrared camera with memory, a Bluetooth interface
and other components.
By means of this integrated camera, the digital pen
registers the movements applied on the printed paper.
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6. The Anoto Digital Pen
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7. inside Anoto’s Digital Pen
 Recording of 85 pictures per
second.
 Perspective, rotation and error
recognition.
 Calculation of the pen position.
 Specification of the pen's
position up to 0,0375 mm.
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8. The pattern principle
The pen's operating principle is based
on a technology developed by Anoto
company, using a specially printed
paper (all types of ordinary paper can
be used). This latter has a hardly
visible pattern in which each
rectangular line intersection is marked
with dots around it (on the right, on
the left, above and below). These dots
can be read by the digital pen. The
pattern indicates the exact positions of
the digital pen.
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9. The irForms Process
 The transmission of graphic information can be effected either
wirelessly through a Bluetooth-compatible cell phone or through
a docking station connected to a computer by means of a USB
cable.
 Data transmission to a computer or to a server system is
effected after access rights verification (of pen and form). For a
professional data digitalization, the system uses Intelligent
Character Recognition (ICR). When required, forms can be
manually re-edited in the web interface.
 A standardized interface for integrating irForms in the current
software infrastructure is an essential component of the
solution.
 The workflow is supported by a protected web access to the
registered information. Authorized users can promptly visualize
and edit forms online.
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10. Traditional Data Collection . . .
The points of strengthens and weakness
Hand written form on paper
•Easy to implement •Risk of data loss
•No training required •Delayed data entry
PDA, PALM, Portable…
•Online data entry •Training effort
•Productivity control •Maintenance cost
•Upgrade cost
•Not possible to produce
signed copies

11. Data Collection using the irForms
… we kept only the points of Strength!
•Easy to implement •No risk of data loss
•No training required •No data entry delay
•Online data entry •Minimum training effort
•Productivity control •Minimum maintenance
cost
•Minimum cost for
upgrades (new content)
•Signed form copies
irForms

12. irForms
Technologies involved……
BlueTooth – digital pen to mobile phone
3G/GPRS/WiFi – wireless transmit of captured data to
SkaiForms server
◦ (or) USB – transmit of captured data through USB connection
ICR – Intelligent Character recognition

13. Handling
with irForms ICR = Intelligent Character Recognition
ICR
without irForms Media disruption
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14. irForms Typical wireless process
irForms
server
Device with
irForms client SW
Form
Digital copy of
ERP the form in pdf
format.
Input selected data to
CRM
other enterprise
application for further Archiving
Technical server
Enterprise Support process.
Applications

15. irForms Typical wired (USB) process
irForms
server
Device with irForms PC-
client SW
Form
Digital copy of
ERP the form in pdf
format.
Input selected data to
CRM
other enterprise
application for further Archiving
Technical server
Enterprise Support process.
Applications

16. Handling
Step 1: Design the form
• that covers your needs, using
Anoto technology
Step 2: Print the form
• printing of a digital paper form
with unique pattern on standard
office paper
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17. Handling
Step 3: Completion
• Fill out the form using the
digital pen
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18. Handling
Step 4: Transmit and Process
Data transmission by means of Bluetooth or USB
 Delivery of data recorded in the
digital pen. Data transfer can be
performed through a Bluetooth or
USB connection.
 Automatic producing of printed
forms in digital layout.
 Data exported as PDF-file, text-file,
on a website, etc…
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19. Handling
Step 5:
 Editing the transferred data in a
web interface, according to pre-
defined workflow procedures.
Acquisition/Processing
Display of new forms in the web
Processing of sent forms (workflow)
Display of forms as PDF-files
Administration
Administration of server application:
User, pens, forms, lexicons
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20. Operational areas
Wherever standardized forms and paper documents are
used, irForms provides the optimal solution.
The advantages of irForms become particularly crucial when
the information registered in a form must immediately be
integrated into the workflow and made available for further
processing.
Filling out forms, the user is totally independent from the
constraints of environment and infrastructure.
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21. Operational areas
Sectors with high usage irforms applications:
advantages:  Time sheets
 Health care  Bills of delivery, bills of
 Technical services lading, accompanying &
 Public institutions delivery documents
 Banks & Insurances  Safety and data specification
 Trade & Sales sheets
 Logistics  Order and contract forms,
lead tracking
 Check lists, maintenance and
service protocols
 Patient interview, emergency
protocols, patient data
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22. Advantages of the
digital pen solution
 Easy to use - pen and paper
 Form production through offset and/or laser printing
 One pen for several forms – several pens for one form
 Elimination of media disruption
 Improvement of mobility, using Bluetooth for data transfer
 Productivity increase and cost minimization
 Data availability in digital and paper “format”
 Optimal real-time workflow
 Fast data integration into the current IT infrastructure
 Fast data flow … from the field to the IT infrastructure
 Low costs for user training, administration and
maintenance due to simple handling
 High acceptance among employees, workers councils and
personnel boards
 Fast ROI
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23. irforms digital pen Photo Gallery
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24. THANK YOU
FOR
MORE INFORMATION
PLEASE CONTACT:
www.edms.gr
www.cubeiq.gr
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