This document provides a template for a cover letter with three paragraphs. The first paragraph introduces the applicant and the position they are applying for. The second paragraph discusses why the applicant is interested in the company and how their skills match the job requirements. The third paragraph restates their interest, refers the reader to their resume, provides contact information, and thanks the employer for their consideration. The template recommends highlighting 3-5 key qualifications from the job description and relating relevant experiences from their resume.

1. CAREER CENTER
Your Present Address
Cover Letter Template
City, State, ZIP Code
Date
Contact’s Name*
Contact’s Position Title
Employer Name
Street Address
City, State, ZIP Code
Dear Mr./ Ms./Dr. Contact’s Name*:
(First Paragraph) Indicate the reason for writing, the specific position for which you are applying, the source
from which you learned of the job, and the date it was posted. If you are inquiring about jobs in general and no
opening was advertised, indicate your interest in career opportunities in your field. Mention the name of any
referrals here. Close the paragraph with a statement of how you would be an asset to or fit with the company.
Another option is to let the company know when your interest began in this industry.
(Second Paragraph) Mention why you are interested in the position or organization and its products or services.
Also mention how your knowledge, skills, and abilities will benefit the company and/or the specific position by
relating your previous experiences. Discuss specific experiences and information that may not listed on your
resume. Demonstrate your passion and enthusiasm for the position and company.
**One strategy to make sure you speak specifically to the requirements of the job is to highlight on the job
description 3-5 qualifications they are seeking. Then, look at your own resume and highlight your experiences
where you have skills or qualifications that match what they are asking. Then, write this paragraph as if you
were answering the question, “Tell me about a time when you exhibited x, y, z.”
(Final Paragraph) Restate your interest and indicate your eagerness to learn more about the position. Refer
the reader to your attached résumé. Give your contact information. State your next plan of action, if any, such
as following up with an e-mail in 2 weeks (this is for jobs outside of eRecruiting). Thank the employer for their
time and consideration.
Sincerely,
Your typed name
Enclosure
* Make every effort to get a specific company contact’s name. If you cannot do so, address your letter to the
correct department.
www.studentaffairs.duke.edu/career